Job at Jhpiegois : National 2018 ICFP Assistant to Lead Coordinator (Deadline: 7th January 2017 )

Job at Jhpiegois : National 2018 ICFP Assistant to Lead Coordinator (Deadline: 7th January 2017  )

Job at Jhpiegois : National 2018 ICFP Assistant to Lead Coordinator (Deadline: 7th January 2017 )

Jhpiegois an “international non-profit health organization affiliated with Johns Hopkins University. The MCSP program implemented by Jhpiego and its partners aims at reducing child and maternal mortality through increased coverage and utilization of high-impact low cost reproductive, maternal, new-born, and child health (RMNCH) interventions and innovative approaches and strengthen the capacity of the Ministry of Health (MOH) to manage and scale up high-impact RMNCH interventions.


The Ministry of Health (MOH) of Rwanda and the Bill & Melinda Gates Institute for Population and Reproductive Health at the Johns Hopkins Bloomberg School of Public Healthalong with many international and national partners will organize the fifth International Conference on Family Planning (ICFP) in Kigali, Rwanda. The conference will be held from December 12th – 15th, 2018 at Kigali Convention Centre (KCC).

Rwanda is the second East African country selected to host the ICFP. The selection of Rwanda was based on the long, positive history the country has in supporting and implementing Family Planning programmes. During the London Summit on Family Planning that occurred in July 2012, Rwanda made a huge commitment to increase investment and support for family planning and pledged to work towards the Family Planning 2020 (FP2020) goal. The FP2020 goal is to reach 120 million new users of contraception globally by 2020. Approximately 3,500 delegates from the family planning field from over 110 countries will attend the 2018 ICFP, to share research, lessons learnt and best practices.

The success of this conference will depend on high commitment from the Rwandan Government. This needs strong support and intensive collaboration from the international community and donors in supporting the preparation and implementation of the conference. To ensure that the preparation for and ultimate execution of the conference is smooth, efficient and successful, technical assistance is needed on the ground in Rwanda to keep all National Steering Committee (NSC) and subcommittees on task;  conference planning activities on schedule; and 2018 ICFP National and International Steering Committees updated on the progress and needs.  The Assistant Coordinator will work full time from January 2018 through December 2018 at the Rwanda Biomedical Center to help the MoH/RBC organize and execute all NSC plans to ensure that Rwanda achieves the goals of each NSC subcommittee (Logistics, Fundraising, Scientific, Communications, Youth, Faith, and Demographic Dividend) and is well represented at the conference.

She/he will be based at MoH/RBC under the secretariat of the NSC in RBC


The purpose of the coordinator is to

Criteria for the assistant to lead Coordinator

  • National of Rwanda
  • Ready to start immediately
  • Masters in Public health/communication or other related fields
  • Wide national and international networking capabilities
  • Superb communication (oral and writing) skills in English/French and Kinyarwanda
  • Tact and sensitivity to a wide range of cultural environments across international settings required.
  • Experience in Microsoft Office (Word, Excel and PowerPoint), Dropbox and online conference tools (GoToMeeting, Skype, etc.).

Scope of Work

Under the overall supervision of the Lead Coordinator of ICFP and direct supervision of MCCH Division Manager, the ICFP Coordinator Lead Coordinator of the National Steering Committee’s efforts to ensure effective communication with the International Steering Committee and facilitate the national sub committees meetings.

Specific duties are described below:

  • Follow up and coordinate the tasks undertaken by the NSC ICFP subcommittees as a focal point between the different NSC and ISC stakeholders
  • Play the focal point role between the different NSC and ISC stakeholders.
  • Participate with the lead coordinator on behalf of the NSC on all ISC calls.
  • Coordinate and plan meetings for the NSC and all NSC subcommittees.
  • Monitor and follow up on the execution of local contracts related to the tasks assigned to the NSC and make sure all the terms are fulfilled. Prepare ToRs for service providers that will be in direct contract with the Ministry.
  • Serve as the secretary of the NSC, write and disseminate minutes for all NSC meetings; and following up on the progress of subcommittees.
  • Set up a system of communication between the NSC and ISC partners, including members of all subcommittees, and all other interested stakeholders that can add value to the success of the ICFP.
  • Assist the scientific subcommittee in following up with researchers to make sure abstracts are submitted and presentations are finalized and uploaded to the online conference system.
  • Ensuring that all email related to the conference is received and answered by the lead coordinator and MOH.
  • Manage and track participants that the MoH and GoR is supporting. Make sure they are registered online and arrange for their travel and hotel in conjunction with the Logistics Subcommittee.
  • Monitor registration in order to guarantee proper performance and assist Rwandan participants if they have questions regarding to registration or the conference in general.
  • Assist with synthesizing and compiling work plans of the subcommittees.
  • Produce NSC end-of-conference activity report and financial reports.
  • Implement decisions and recommendations of the ICFP subcommittees.
  • Coordinate with the event management company (PCO) hired by Gates Institute and Rwanda Convention Bureau, working directly with Gates Institute.
  • Ensure translation of all conference documents from/to English, French and local language, as needed.
  • Undertake other 2018 ICFP related tasks and any other assignments by the lead coordinator.

Duration of the service

January to December 2018 depending on funding


The interested and qualified candidates must send the complete application file to the Country Director of Jhpiego Rwanda via with “National 2018 ICFP assistant to lead Coordinator”in the subject line.

The application file should be made by the following:

  1. Updated CV,
  2. Proof of previous experiences,
  3. Academic Degrees & Certificates,
  4. 3 referees, one of whom should be the current employer, previous employer and academic supervisor/lecturer with their full contacts.

The closing date for the vacancy is January 7th, 2018.If you don’t hear from us within three weeks from the submission deadline, consider your application unsuccessful.

Failure to follow the outlined procedure might result in the application being disqualified.

Done at Kigali, December 20th 2017

Management of Jhpiego Rwanda


Jhpiego is an equal opportunity employer. It does not discriminate in employment because of age, religion, tribe, race, color, gender, national origin, sexual orientation, disability, military status, marital status, family responsibility, station of life, political opinion, health (includes HIV/AIDS, pregnancy) socioeconomic status, or any other occupationally irrelevant criteria.  Employment and promotion for any position are based on an individual’s qualifications and merit.Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees).

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