Job at National Electoral Commission : Administrative Assistant (Deadline: 18 September 2017)

Job at National Electoral Commission : Administrative Assistant (Deadline: 18 September 2017)

Job at National Electoral Commission : Administrative Assistant (Deadline: 18 September 2017)

A1 in Secretariat Studies, Office Management or A0 in Public Administration,
Administrative Sciences, Management, Social work, Sociology, Law.

Key Technical Skills & Knowledge required:

– Office Management Skills;
– Excellent Communication, Organizational, Interpersonal Skills;
– Computer knowledge (Work Processing, Power Point and Internet)
– Analytical and problem solving skills;
-Time management skills;
– fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Job Description:

-Recording and forwarding to concerned staff any mail received or sent by the
Deputy Executive Secretary of the National Electoral Commission;
-Sorting out priority mails and files addressed to the Deputy Executive Secretary
and forwarding in advance urgent ones to concerned departments;
-Analyzing files submitted to the Deputy Executive Secretary and proposing to
him/her draft responses;
-Suggesting to the Deputy Executive Secretary corrections to be made to
documents/files to be signed;
-Updating the diary and appointments of the Deputy Executive Secretary ;
-Filing all documents already handled by the Deputy Executive Secretary ;
-Managing the Deputy Executive Secretary ’s office supplies;
-Ensuring cleanliness in the office of the Deputy Executive Secretary;
-Preparing the Deputy Executive Secretary’s meetings in consultation with the
Executive Secretary;
-Preparing monthly, quarterly and annual progress reports and whenever required;
-Performing any other duties any other duties as may subscribed to him/her by the
National Electoral Commission.

 

CLICK HERE TO READ MORE AND KNOW HOW TO APPLY

 

 

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