Job at United Nations High Commissioner for Refugees (UNHCR ) Resettlement Assistant; Byumba, Rwanda (Deadline: 19 February 2018)
Internal/External Vacancy Announcement No: 18/HCR/KGL/VN/005
Title of Post: Resettlement Assistant
Post Number: 10028537
Duty Station: Byumba, Rwanda
Category and Level: GL4
Duration of assignment: Initially for a period of one year
Closing date of application: 19 February 2018
A Resettlement Assistant is typically located at Field Office. Under supervision, the
incumbent’s primary role is to assist the supervisor in effective resettlement delivery of a given
UNHCR Office in accordance with the UNHCR Resettlement Handbook, UNHCR Manual and
relevant policy papers and publications. The Resettlement Assistant provides important
clerical and administrative support to resettlement operations and may occasionally take part
in assessing cases for resettlement and conducting interviews. The incumbent maintains
frequent contacts with his/her supervisor, relevant colleagues within the same Office to
exchange information and discuss issues on resettlement cases. Some limited contacts and
communication at a working level are required with Embassy / Immigration Officials of
resettlement countries, IOM as well as with other operating partners regarding resettlement
UNHCR’s resettlement policies and standards are correctly and coherently applied.
Persons of concern are made aware of UNHCR’s resettlement procedures and have
fair and transparent access to and participation in the resettlement process.
Suspected fraud in the resettlement process is promptly reported.
Prepare written documentation for resettlement submission; ensure that records / files
of individual cases are updated in a systematic and timely manner.
Assess and review individual resettlement cases and prepare individual / group
submission for scrutiny by the supervisor.
Follow-up on cases from time of submission to final decision and departure.
Comply with UNHCR’s standard operating procedures on resettlement, ensuring
timely action on cases.
Assist in logistical arrangements of selection missions by resettlement countries.
Coordinate travel and departure arrangements for refugees accepted for
Assist in maintaining and updating proGres or Consolidated Online Resettlement
Tracking System (CORTS) database.
Occasionally, assist in carrying out preliminary interviews and initial assessments, to
process refugees for resettlement following established procedures.
Occasionally, provide counselling to persons of concern.
Provide administrative support for resettlement-related training activities, including
organization of resettlement workshops and meetings as required.
Assist in maintaining accurate resettlement statistics as well as up-to-date records on
individual cases; assist in the preparation of reports.
Draft / type routine correspondence to Field Offices / Regional Offices /
Systematically apply an Age, Gender and Diversity perspective in all aspects of the
resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS.
Assist in mitigating resettlement fraud by reporting suspected fraud.
Provide counselling to persons of concern.
ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE
Education: Completion of secondary education with certificate. Additional training
courses in international relations, international law or relevant fields required.
Job Experience: 2 years of job experience relevant to the functions.
Fluency in English and working knowledge of another relevant UN language or local
Planning and organizing.
Change Capability and Adaptability.
DESIRABLE QUALIFICATION & COMPETENCIES
Good knowledge of resettlement issues and UNHCR resettlement policies and
Completion of UNHCR specific learning/training activities.
SUBMISSIONS OF APPLICATIONS
If you wish to be considered for this vacancy, please submit your Personal History Form (P11)
and its supplementary pages (if applicable), motivation letter and CV by e-mail with “LAST
name – Resettlement Assistant (10028537) position, Byumba” in the subject line to:
RWAKIHRAPPS@unhcr.org by 19 February 2018.
Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be
notified. No late applications will be accepted.
UNHCR is committed to diversity and welcomes applications from qualified candidates
regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic
and national origins, religion or belief, or sexual orientation.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview
meeting, processing, training or any other fees). Should you be asked for a fee or a benefit at
any stage of this process, please report your concern to UNHCR’s Investigation Service
A competitive compensation and benefits package is offered. For information on UN Salaries,
allowances and benefits, please visit the portal of the international Civil Service Commission