Job at World Vision International : Executive Assistant (Deadline: 15 September 2017 )

Job at World Vision International : Executive Assistant (Deadline: 15 September 2017 )

Job at World Vision International : Executive Assistant (Deadline: 15 September 2017 )

Executive Assistant to the National Director

World Vision International (Rwanda) is a child focused Christian humanitarian organization implementing development programs in 17 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of Executive Assistant to the National Director. The position will be based in Kigali at the Head Office and reporting to the National Director.

Purpose of the position:

This position will provide strategic input of linking the governance, strategic, leadership and operational roles of the National Director (ND) of World Vision Rwanda (WVR) in a way that enhances overall organizational effectiveness. In this respect, the position shall be empowered to assist the ND in spearheading WVR’s initiatives to streamline operations and improve internal control in the following key areas.

1. Effective Management of WV Rwanda

2. Effective Leadership of WV Rwanda

3. Strengthened Governance and Organizational Development

4. Coordination of Special Events as Assigned by the ND

In order to succeed, the Executive Assistant to the National Director must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others – must be a role model, practice servant leadership and be an ambassador for WV ministry in areas where WVR has operations

The major responsibilities include:

Outcome 1:

The ND is supported to achieve Effective Management of WV Rwanda

Outputs:

  1. Providing administrative management of the National Directors Office.
    1. Manages National Director’s calendar
    2. Monitors correspondence and covers responsibilities for the ND when he/she travels outside the office, such as responding to incoming correspondence (internally and externally), tracking responses and keeping the ND informed as necessary;
    3. Travel arrangements and processing travel itineraries for the ND and Advisor Council members;
    4. Monitors the ND’s budget expenditures,
    5. Administering respective annual and other leaves of National Directors’direct reports
    6. Preparing monthly status reports on all work plan activities (all ND’s direct report)
    7. Prepare monthly management report to the EARO in consultative process with the key stakeholders
    8. Coordinating groups for specific work objectives as assigned by the ND

Outcome 2:

The ND is supported to achieve Effective Leadership of WV Rwanda

Outputs

Monitor implementation of the following and, through a consultative process with the key stakeholders, recommend options to the ND for actions needed to address any identified gaps.

  1. Record Senior Leadership Team meetings
  2. Track decisions made by the Senior Leadership Team (SLT) and monitor the implementation
  3. Monitoring implementation of WVR’s leadership development plan.
  4. Manage travel calendar of SLT and consult SLT on the coverage of all program areas
  5. Manage SLT Dashboard (Recruitment, Event, Guest……)

Outcome 3

The ND is supported to coordinate legal and policy matters for WV Rwanda

Output

Monitor implementation of the following and recommend to the ND actions needed to address any identified gaps.

  1. Ensuring that new WV Partnership policies are owned, implemented and monitored by appropriate groups.
  2. Developing recommendations (or options) for the ND (through a process with the key stakeholders) in regards to policy changes.
  3. Support in Liason with P&C, and Finance Legal matters addressed to the ND and recommend to ND actions needed to address any identified gaps.

Outcome 4

The ND is supported to achieve effective Governance and Organizational Development of WVR

Output

Monitor implementation of the following and recommend to the ND actions needed to address any identified gaps.

  1. Provide support to the National Director in the preparation of national office operating plans and divisional strategic plans
  2. Coordinate capacity building initiatives on governance for senior leadership
  3. Recording WVR SLT meetings and Vision Fund Board development sessions and ensure follow-up on outstanding issues.
  4. Prepare Vision Fund Board minutes and meetings and events
  5. Facilitate NO peer review sessions
  6. Monitoring the implementation of Peer Review recommendations and identify any gaps.

Relationships:

National Director: (Supervision), joint planning, coordination, strong support for the Vision Fund and SLT.

All SLT Members: Support and engagement for reporting, tracking and communicating externally.

Key National and International Stakeholders (includes regional staff, Vision fund Board members, partners, donors, etc.): Coordination, networking, continuous communication and influence / advocacy building.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum of a Bachelor’s degree in business management and/or social sciences.
  • At least five years’ experience working with senior management in executive support roles.
  • Reasonable knowledge of key WVI Strategic initiatives and best practices, including AC policies
  • Excellent Project, Information and Knowledge Management skills
  • Exceptional coordination and networking skills.
  • Strong ability to work without supervision, innovate, team-build and motivate
  • Complete compatibility with WV’s mission, ethos, policies and core values



How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process

All applicants must apply using our online application system, CVs received via email will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda recruitment@wvi.org(no applications will be accepted through this email)

The closing date for submission of applications is 15th September 2017; no late applications will be accepted

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks



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