Job in UNDP : FInance Assistant (Deadline: 13 December 2016)
Under the guidance and supervision of the Finance Specialist and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery
Duties and Responsibilities
He/ She ensures implementation of operational strategies focusing on achievement of the following results:
Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;
He/ She inputs to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management
He/ She ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery
He/ She provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Presentation of information on the status of financial resources as required;
Maintenance of the Accounts Receivables and recording of deposits in Atlas.
Management of cash receipts and petty cash.
Maintenance of the proper filing system for finance records and documents.
Be the liaison agent with the bank on all issues related to delays in payments to vendors and ensure vendors do collect their cheques as soon as they are ready
Monitor the Vat account, ensure timely VAT reimbursements and the perform quarterly VAT account analysis and accounts closure as required
He/ She ensures proper CO cash management system functioning focusing on achievement of the following results:
Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
Stop payment initiation on internet banking systems;
Preparation of monthly UN exchange rate report to Treasury
Perform the bank to book reconciliation as required
Initiation of bank transfers and deals in Atlas
He/ She supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/ projects staff on Finance;
Contributions to knowledge networks and communities of practice
Demonstrates commitment to UNDP’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Knowledge Management and Learning
Shares knowledge and experience;
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information;
Good knowledge of financial rules and regulations, accounting;
Strong IT skills;
Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure
UNDP Accounting and Finance Training and certification
Required Skills and Experience
Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration desirable, but it is not a requirement.
5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Fluency (both oral and written) in French and English