13 Job Positions at RWANDA HOUSING AUTHORITY(RHA): (Deadline 19 August 2021)

Job description

 Elaborate the annual communication plan and its corresponding budget;
 Ensure the approval of the institution communication plan;
 Ensure the implementation of the approved institution communication plan;
 Maintain relationships with various public and private media to keep the public informed on the institution’s activities;
 Collect information from public vis a vis the institutional internal services on needs of institution’s performance;
 Organize surveys on public opinion about services offered by the institution;
 communicate to the management the results from the surveys conducted and advise on the ways forwards;
 Coordinate the preparation activities of the seminars or press conferences;
 Coordinate the preparation of speeches, messages, press releases or interviews regarding the institution;
 Cover recordings for the radio and television programs to disseminate the results of these events;
 Prepare the articles to be published on institution website, newspapers and other media channels on the achievements of the institution and ensure their right dissemination in the media.
 Make regular critical analysis of publications in the media (national and international) about the institution and produce summarized technical notes to managers;
 Communicate to the management the monthly activity reports.
 Collaborate with the Advisor to ensure the preparation and signature of the minutes of the Senior Management Meeting;
 Ensure the regular and timely publication of the decisions of the Senior Management Meeting to the staff;
 Collect the necessary information from projects, divisions and general directorate to be communicated to the public;
 Elaborate corresponding communications or messages based on the targeted group and disseminate them via the most appropriate media;
 Supervise the translation of key documents to be communicated to the staff.
 write periodic reports in accordance to the timelines set by the direct supervisor.

Job description

 Assist in the elaboration, review, disseminate and enforce Social Safeguards guideline in consultation with stakeholders;
 Participate in social screening activities as well as review of grievance readdress mechanisms;
 Undertake a social risk categorization;
 Closely follow up the integration of safeguard assessment information and completion of safeguards self-screening Checklist during the project/program development process;
 Provide technical support during proposal development, project design, appraisal process and resource mobilization plan for the sub projects in all locations;
 Closely provide assistance and deliver capacity building training to the field teams to close knowledge/skill gaps and minimize the likelihood of risks;
 Undertake a social risk categorization of proposals submitted to the office and project under implementation;
 Ensure that appropriate social impact mitigation measures are proposed and met;
 Undertake follow up monitoring to ensure that proposed mitigation measures are implemented according to an agreed upon social mitigation implementation plan;
 Conduct field post-occupancy assessment and audits to determine building performance in terms of safety, wellness, comfort, and neighborhood friendly component;
 write periodic reports in accordance to the timelines set by the direct supervisor

Job description

-Keep the diary of appointments of the Deputy Director General;
-Receive and orient visitors of the Deputy Director General;
-Prepare the Deputy Director General travels, missions and meetings
-Filing both electronic and hard documents in the office of the Deputy Director General;
-Orient correspondences in the office of the Deputy Director General;
-Monitor and ensure the feedback to the correspondences in the office of the Deputy Director General.
-Receiving text messages or telephone calls in the office of the Deputy Director General;
-Responding to the Deputy Director General’s corrections on the documents/files before being signed;
-Typewrite texts from the Deputy Director General;
-write periodic reports in accordance to the timelines set by the direct supervisor.

Job description

 Assist in the elaboration, review, disseminate and enforce Environmental Safeguards guideline in consultation with stakeholders;
 Participate in social screening activities as well as review of grievance readdress mechanisms;
 Undertake an environmental risk categorization;
 Closely follow up the integration of safeguard assessment information and completion of safeguards self-screening Checklist during the project/program development process;
 Provide technical support during proposal development, project design, appraisal process and resource mobilization plan for the sub projects in all locations;
 Closely provide assistance and deliver capacity building training to the field teams to close knowledge/skill gaps and minimize the likelihood of risks;
 Undertake an environmental risk categorization of proposals submitted to the office and project under implementation;
 Ensure that appropriate environmental impact mitigation measures are proposed and met;
 Undertake follow up monitoring to ensure that proposed mitigation measures are implemented according to an agreed upon environmental and social mitigation implementation plan;
 Facilitate and advise investors on how to achieve an Environmental Impact Assessment for their intended projects;
 Conduct field post-occupancy assessment and audits to determine building performance in terms of safety, wellness, comfort, and environmentally friendly component;
 write periodic reports in accordance to the timelines set by the direct supervisor.

Job description

- Update the database of public assets
 Collect all data related to office allocation and management.
 Assess requests for technical support for government assets management;
 Suggest to the management the responses to the requests;
 Provide the support depending on the needs;
 Communicate to the management the outputs of the support provided and the way forward;
 write periodic reports in accordance to the timelines set by the direct supervison

Job description

 Assist the Finance & Investment Specialist and RHA in general to ensure that the investors in affordable and social housing projects or real estate projects are given clear indications and guidance on how their projects can be implemented and how the invested money can be recovered through a PPP framework;
 Assist the Finance & Investment Specialist in carrying out the feasibility studies for new Affordable Housing Projects and provide appropriate conclusions to be forwarded to the other hierarchy for final decisions;
 Manage Affordable and Social Housing offtakes;
 Elaborate the promotion materials for Social and Affordable Housing Program
 To propose strategies as well as programs needed so that the low- and middle-income people get access to mortgage or any other scheme allowing them to Own, Rent, Rent –to- own houses at affordable price with government participation;
 To elaborate the affordable housing finance strategy, policies and other related legal frameworks;
 To promote the program for the provision of housing to individuals or assist them in building their own homes;
 To collaborate with banking and other financial institutions to help Rwandans to build their own affordable homes;
 write periodic reports in accordance to the timelines set by the direct supervisor

Job description

 • Draft contractual agreements
• Ensure that the terms of contractual agreements are in conformity with standard contract formats
• Establish RHA contracts management database
• Ensure the compliance of contractual terms and conditions
• Advice management on contractual claims handling
• Advise management on contract closure or termination

• Collect and keep in records all laws, decisions related to jurisprudence in the area of complaints of interest to the institution;
• Analyze files to ensure legal compliance;
• Provide practical legal opinions to ensure that the appropriate legal approach is taken on arising matters in accordance with existing laws;
• Provide legal advice on tender documents;
• Review ongoing cases and advise management accordingly;
• Review and advise the management on legal compliance of internal policies and procedures;
• Ensure proper recording of all legal documents and precedents where the institution was involved.
• Negotiate contracts;
• Communicate signed contract to all concerned parties;
• Preserve all documents relating to the contract (negotiation minutes…);
• Provide legal advice on contract disputes settlement.
• Draft legislative instruments (Laws and regulations, MoU);
• Ensure proper legal compliance on documents produced within the institution with legal implications;
• Work closely with parliamentary commissions to speed up the adoption of legal provisions in process.
• Work closely with other Institutions including the Office of Attorney General by providing necessary information on legal issues involving the institution.
• Represent the institution before the court in case he/she is entitled to do so;
• Attend regular coordination and validation meetings organized by the Ministry of Justice and other Institutions.
• Carry out legal research and highlight potential problems that may engage the liability of the institution;
• Propose new amendments and revision of existing legal instruments related to the mission and mandate of the institution;
• Initiate new legal instrument drafting if necessary

Job description

-Organize, implement and coordinate the capacity building programs and activities and for professional bodies on human settlement and construction laws, regulations and standards applied in Rwanda;
-Review existing laws on professional bodies and propose improvement;
-Participate in elaboration of laws for Professional bodies;
-Monitor the activities of Professional bodies in regard with the code of conduct;
-Strengthen collaboration with professional Bodies and follow up with their performance in building their members’ professional capacity;
-Advise the management on the way forwards of effectively improving professionalism in Housing Industry;
-write periodic reports in accordance to the timelines set by the direct supervisor.

Job description

 Ensure the overall coordination of the Procurement Unit
 Closely collaborate with the Office of Corporate Services Division Manager, especially on matters pertaining to Procurement Management
 Coordinate the process of elaborating and approving procurement plans
 Liaise with technical on the preparation and approval of bidding documents
 Coordinate the procurement process for all tenders awarded by RHA
 Ensure periodical review of procurement plans
 Advise management on best procurement practices in project management
 Ensure compliance of procurement regulations in Government assets disposal
 Any other additional responsibilities deemed necessary by the Direct Supervisor

Job description

- Prepare RHA annual procurement plan and ensuring their approval by RHA Management;
 Review periodically RHA Procurement Plan and update it on a regular basis and ensure the approval of the revised plans;
 Ensure timely and efficient implementation of RHA procurement plan in accordance with the implementation of the institutional strategic and action plans;
 Ensure timely reporting on the implemented procurement plan.
 Collaborate with technical divisions in preparation of required documents and to ensure the initiation of the tender process for the planned activities;
 Prepare standard bidding documents for the tenders;
 Ensure timely advertisement of bidding documents and provide support to the evaluation committee for the bids submitted;
 Prepare the notification letters and ensure that related procedures are respected;
 Ensure timely execution of the whole procurement process of the RHA from preparation of the tender/bidding documents, evaluation of the bids/proposals, recommendation for tender award and contract signature;
 Advise technical divisions and internal tender committee in contract management;
 Act as secretary of internal tender committee if appointed by competent authority;
 Advise RHA management in regard to the procurement efficiency and effective performance;
 Establish a procurement filing system to manage all tender documents;
 Provide required documents and information related to tenders;
 Facilitate in providing required documents and information during internal and external audits;
 Elaborate periodic reports in accordance to the timelines set by the direct supervisor.

Job description

 Participate in drafting annual procurement plan and ensure its approval by RHA Management;
 Assist in reviewing periodically RHA Procurement Plan and update it on a regular basis and ensure the approval of the revised plans;
 Ensure timely and efficient implementation of RHA procurement plan in accordance with the implementation of the institutional strategic and action plans;
 Ensure timely reporting on the implemented procurement plan.
 Collaborate with technical divisions in preparation of required documents and to ensure the initiation of the tender process for the planned activities;
 Prepare standard bidding documents for the tenders;
 Ensure timely advertisement of bidding documents and provide support to the evaluation committee for the bids submitted;
 Prepare the notification letters and ensure that related procedures are respected;
 Ensure timely execution of the whole procurement process of the RHA from preparation of the tender/bidding documents, evaluation of the bids/proposals, recommendation for tender award and contract signature;
 Act as secretary of internal tender committee if appointed by competent authority;
 Establish a procurement filing system to manage all tender documents;
 Provide required documents and information related to tenders;
 Facilitate in providing required documents and information during internal and external audits;
 Elaborate periodic reports in accordance to the timelines set by the direct supervisor

Job description

Job Purpose

 To provide administrative support to Director of Finance.

Duties and Responsibilities

 To Receive, record and distribute all incoming and outgoing mails, invoices and other financial documents
 To Establish and maintain the general filing system and file all correspondences,
 To Receive and provide clear guidance and orientation to Rwanda FDA clients,
 To Perform any other duties as assigned from time to time by the Supervisor.

Job description

 Assist in the elaboration, review, disseminate and enforce Social Safeguards guideline in consultation with stakeholders;
 Participate in social screening activities as well as review of grievance readdress mechanisms;
 Undertake a social risk categorization;
 Closely follow up the integration of safeguard assessment information and completion of safeguards self-screening Checklist during the project/program development process;
 Provide technical support during proposal development, project design, appraisal process and resource mobilization plan for the sub projects in all locations;
 Closely provide assistance and deliver capacity building training to the field teams to close knowledge/skill gaps and minimize the likelihood of risks;
 Undertake a social risk categorization of proposals submitted to the office and project under implementation;
 Ensure that appropriate social impact mitigation measures are proposed and met;
 Undertake follow up monitoring to ensure that proposed mitigation measures are implemented according to an agreed upon social mitigation implementation plan;
 Conduct field post-occupancy assessment and audits to determine building performance in terms of safety, wellness, comfort, and neighborhood friendly component;
 write periodic reports in accordance to the timelines set by the direct supervisor