13 Positions at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

13 Positions at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Human Resource Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

.Advise and provide support in the RCA staff recruitment process.
 Advise on the management and orientation of new employees, process probationary reviews, new employee evaluations and terminations;
 Analyze and Advise on the skills and qualities required for each particular job and provide guidelines for developing job descriptions and specifications
 Prepare notices and advertisements for vacant staff positions;
 Prepare short listing and inform successful candidates’ dates of written and oral exams;
 Prepare Schedule and organize exams (written and interviews);
 Organize staff orientations (induction period);
 Ensure probation phase are concluded and reports made.
2.Provide support to RCA staff career development.
 Prepare regular capacity needs assessment and identify training and development opportunities;
 Prepare human resource development plans;
 Organize staff training sessions, workshops and activities;
 Process employee requests for outside training while complying with policies, training plans and procedures ;
 Identify, design and implement strategic Human Resource management and development projects, as and when required.
 Coordinate career development, succession planning and talent management needs in partnership with line management;
 Monitor training costs against budget;
 Administer the evaluation of all learning and development activities.
3.Advise and monitor staff Performance Management Systems and procedures
 Ensure all staff signed their performance contract on time and their compliance with duties and annual plan of action;
 Provide Advice and assistance when conducting staff performance evaluation;
 Provide advice and recommendations on actions to be taken for performing staff (rewards) and non performing staff (sanctions).
 Provide Advise on performance management process. Custodian of effective performance management practices.
 Ensure that performance management is standardized and that all employees are informed of and trained in the application of the performance management model and system.
 Monitor the implementation of the performance appraisal and ensuring that mid-term and annual appraisals are carried out in a timely manner and followed up.
 Consolidate Reports on the results of performance appraisal.
4.Manage administrative and financial records of staff
 Update personnel records on a regular basis.
 Identify incomplete records and ensure proper filing.
 Prepare monthly salaries and allowances.
 Declare monthly and quarterly statutory contributions.
5.Monitor staff attendance activities
 Monitor and report on daily attendance of staff;
 Monitor scheduled absences (holidays or travel) and ensure continuity of services;
 Recommend disciplinary measure for staff with unjustified absences.
6.Provide information and assistance to staff and supervisors on human resource and work related issues
 Ensure proper implementation of existing human resource management policies, regulations and procedures;
 Promote labor standards and workplace safety;
 Provide Advice and assistance to staff and management on pay and benefits systems.
 Prepare RCA staff participation in the National ceremonies;
 Manage staff complaints regarding labor relation;
 Organize the general staff meetings;
 Monitor and report on staff attendance
 Take minutes of RCA staff meetings and timely communication
7.Advise Rwanda Cooperatives Agency on Employee Work Relations.
 Work closely with senior and line managers, providing them with expert guidance, coaching and support on the full range of HR activities (including policies and procedures, terms and conditions of employment, human resource and career development, restructuring of services, performance management, human resource planning etc.), in order to ensure a consistent and fair approach to human resource management throughout the institution;
 Keep up to date with HR legal developments and advise management on compliance and risk factors;
 Manage investigations, disciplinary and grievance matters in conjunction with the Director General and the Director in charge of Administration and legal Affairs Officer;
 Provide Advice and guidance on individual employee relations cases, ensuring that these are well managed and meet the requirements of related policies and employment legislation;
 Ensure that managers and staff are aware of the policies and procedures and able to operate them effectively;
 Provide support to staff on HR issues whenever required;
 Ensure that staff are informed and updated on key business and issues regarding strategic of HR management;
8.Change Management
 Lead programs that are aimed at improving employee morale and welfare.
 Identify and analyze current institution effectiveness and propose solutions to address the gaps.

Financial Services Development & Sustainability Specialist at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

.Conduct capacity building activities of Financial Services Cooperatives
 Review the exercise of Financial Services Cooperatives Capacity Needs Assessment, base line surveys and develop capacity building plans;
 Conduct and evaluate the impact of capacity building activities in Financial Services Cooperatives;
 Review capacity buildings framework and road map;
 Develop and update training materials, modules, standards and curriculum as well as supervisory systems needed to build the capacity of Financial Services Cooperatives and enable them to meet Financial Services Cooperatives needs;
 Review coaching concept documents and conduct coaching activities of Financial Services Cooperatives;
 Review training concept documents and conduct training of Financial Services Cooperatives
 Provide services related to financial education, access to finance and consumer protection;
 Review training reports
2. Prepare and conduct Promotion, Development and Sustainability activities of Financial Services Cooperatives
 Assisting in reviewing, updating and validating Internal policies and procedures of Financial Services Cooperatives;
 Providing advisory services to Financial Service Cooperatives;
 Facilitating Financial Services Cooperatives in automation, consolidation and establishment of Cooperative Bank;
 Developing and designing new financial products for Financial Services Cooperatives
 Conduct collection of data on Financial Services Cooperatives market place and consolidating information into actionable items in product development
3.Conduct research and development activities in Financial Services Cooperatives
 Understand sector objectives and designing surveys to discover prospective Financial Services Cooperatives preferences;
 Assist in conducting research activities related to the development of Financial Services Cooperatives;
 Remain fully informed on market trends, other parties researchers and implement best practices;
 Assist and conduct assessments exercises related to Financial Services Cooperatives
4.Mobilize informal savings and credit groups(VSLS) to form Financial Services Cooperatives
 Initiate and supervise savings campaigns to increase mobilization of informal savings groups(VSLS) to form Financial Services Cooperatives;
 Develop accounting and management tools for informal savings and credit groups;
 Assistance of savings and credit groups to meet legal and financial requirements for registration and licensing;
 Participate in annual National Savings Campaigns
5. Review financial analysis of requests for registration, merging, transformation and dissolution of Financial Services Cooperatives
 Review analysis of financial statement of Financial Services Cooperatives requesting for registration, merging, transformation and dissolution
 Review analysis of business plans of Financial Services Cooperatives
 Perform any other task assigned by his/her supervisor

Arbitration Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

Prepare database for blacklisting wrongdoers;
 Provide legal assistance to cooperatives under the process of dissolution and transformation.
3. Provide advice on possible amendments to the existing legal instruments related to cooperatives and to propose new ones if necessary.
 Conduct gap analysis in the existing legal instruments related to cooperatives;
 Provide advice on revision or amendments to the existing legal instruments related to cooperatives;
 Make awareness of amended or revised legal instruments related to cooperatives.
 Perform any other task assigned by his/her supervisor

Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

appraisals;
 Prepare and submit the mid-term and annual performance evaluation report of unit staff;
 Supervise proper orientation and induction of new unit staff;
 Ensure proper contract management for operational services;
 Ensure preparation and submission of activity plans and periodic report;
 Coordinate external and internal audit of the RCA.
8.Supervise and coordinate activities of central secretariat
 Supervise the reception, record and distribute all incoming and outgoing mails;
 Supervise the establishment and maintenance of the general filing system and file all correspondences.

Legal Affairs Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

1. Provide legal advice on all RCA interventions
 Collect and keep in records all laws, decisions related to jurisprudence in the area of complaints of interest to the institution;
 Collect, review and keep legal documents, instruments or other materials related to Rwanda Cooperative Agency and ensure its operationalization;
 Advise on the application of legal instruments that govern Cooperative Movement;
 Provide practical legal opinions to ensure that the appropriate legal approach is taken on arising matters in accordance with existing laws;
 Provide legal advice on tender documents;
 Review ongoing cases and advice management accordingly;
 Review and advise the management on legal compliance of internal policies and procedures;
 Ensure proper recording of all legal documents and precedents where the institution was involved;
 Provide periodic report.
 Provide legal advice to all documents from cooperatives and stakeholders requesting legal opinion.
2. Contract management
 Participate in contracts negotiation;
 Draft contracts and MoU (Memorandum of Understanding) and get them signed by concerned parties;
 Communicate signed contract to all concerned parties.
 Preserve all documents related to the contract (negotiation, minutes….);
 Monitor contract execution to ensure contract closure, extension or renew;
 Provide legal advice on contract disputes settlement.
3. Draft legal instruments
 Draft legislative instruments (Laws and regulations, MOU);
 Ensure proper legal compliance on documents produced within the institution with legal implications;
 Work closely with parliamentary commissions to speed up the adoption of legal provisions in process initiated by RCA
4. Liaise with the Ministry of Justice and other Institutions in legal matters
 Work closely with other Institutions including the Office of Attorney General by providing necessary information on legal issues involving the institution.;
 Represent the institution before the court in case he/she is entitled to do so;
 Attend regular coordination and validation meetings organized by the Ministry of Justice and other Institutions.
5. Conduct legal research
 Carry out legal research and highlight potential problems that may engage the liability of the institution;
 Propose new amendments and revision of existing legal instruments related to the mission and mandate of the institution;
 Initiate new legal instrument drafting if necessary.
 Any task assigned by his/her supervisor

Director of Cooperative Promotion & Capacity building Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

central and decentralized;
 To ensure that support to cooperative organizations is much better coordinated and it is based on a proper gap analysis of their needs;
 To ensure that the secterial contribution of cooperatives is well managed for impact assessment.
4. Structurally Transforming Cooperatives in Rwanda
 To ensure that there is a structural shift of cooperatives from low to high production sectors and value addition of products from various sectors;
 Ensure that cooperatives are Self-sustained and financed in running profitable businesses and activities for their growth and improved cooperative members’ livelihoods;
 To ensure that Cooperatives are capable to mobilize resources and savings towards collective investments.
5. Coordinate categorization of Cooperatives in order to graduate into Stable Cooperative Enterprises and Business Entities for Improved Socio-Economic Transformation
 To ensure that cooperatives grow horizontally and graduate into self-sustained cooperatives running self-reliant enterprises or business entities, run profitable commercial operations and create substantial benefits for their members;
 To ensure that cooperatives grow vertically and graduate into small and Medium Enterprises or self-sustained private companies
6. Coordinate research and capacity development activities in cooperatives and well integrate them in the development of cooperatives
 To coordinate Research and impact assessment on cooperatives and ensure that they are strengthened and integrated in the regular functions of RCA;
 Improve capacity development and entrepreneurship skills for cooperatives
 Lead the Exercise of Cooperative Capacity Needs Assessment and develop capacity building plans;
 Lead the evaluation of impact of capacity building activities;
 Lead the Development of Cooperatives capacity buildings, Frame work and road map;
 Coordinate the development and update of training materials, standards and curricula as well supervisory systems needed to build the capacity of cooperatives and enable them to meet members’ needs;
 Coordinate training and coaching activities

Internal Auditor at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

Review management responses to internal audit reports;
 Review and follow-up the implementation of external audit recommendations and prepare report
6. Prepare consolidate quarterly audit report
 Summarize Internal Audit activities in a consolidated report to be submitted to the audit committee;
 Provide a copy consolidated report on the Internal Audit activities to the chief Budget manager and to the office of Government Chief Internal Auditor (GCIA);
 Facilitate RCA internal Audit committee activities.
 Any other task assigned by his/her supervisor.

Inspector North at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

Assist cooperatives in their capacity building through training, coaching, mentoring and seminars of their members and staff;
 Assist stakeholders in matters related to cooperatives
2. Carry out inspection in non-financial in Provinces
 Carry out a systematic and regular inspection of governance and management in cooperatives with the aim to ensure their compliance with policy, law and regulations;
 Produce inspection reports and submit them to the supervisor;
 Follow up whether the recommendations of the inspection are implemented;
 Analyze requests from cooperatives related to all cooperatives matters
 Perform any other task assigned by his/her supervisor

Front Desk Operation Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

1. Welcome customers and directing them appropriately
2.Receive incoming mails
3.Notifies concerned personnel of visitor arrival.
4.Maintains security by following procedures, monitoring logbook, and issuing visitor badges
5.Informs visitors by answering or referring inquiries.
6.Respond to external and internal phone calls
7. Maintains schedules customers
8.Notify Security Officer about emergency situations
9.Keeps a safe, clean and organized reception area by complying with procedures, rules, and regulations

Capacity Building Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

Conduct Training to non-Financial Cooperatives
 Prepare training manuals/tools for cooperative members;
 Conduct field training to different identified cooperatives of training trainers of trainees (TOT) to train fellow members;
 Conduct capacity needs assessment for different cooperatives
2. Capacity building for cooperatives members
 Participate in preparation of modules to increase capacity improvement of cooperative members;
 Institutional capacity gap improvement especially for local government staff that participate in cooperative promotion
 Improving the skills capacity for unions, federations and confederation leaders to support primary cooperatives
3.Cooperatives Coaching
 Assist in developing manuals on cooperative management;
 Provide coaching services to different cooperatives;
 Follow up on the implementation of coaching and training recommendations.
4.Popularize Cooperative Movement in Rwanda
 Use different media such as Radio, TV, newspapers, social media to popularize cooperative movement in Rwanda;
 Organize local, regional and international study tours and training programs;
 Perform any other task assigned by his/her supervisor.

Financial Services Development & Sustainability Specialist at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

.Conduct capacity building activities of Financial Services Cooperatives
 Review the exercise of Financial Services Cooperatives Capacity Needs Assessment, base line surveys and develop capacity building plans;
 Conduct and evaluate the impact of capacity building activities in Financial Services Cooperatives;
 Review capacity buildings framework and road map;
 Develop and update training materials, modules, standards and curriculum as well as supervisory systems needed to build the capacity of Financial Services Cooperatives and enable them to meet Financial Services Cooperatives needs;
 Review coaching concept documents and conduct coaching activities of Financial Services Cooperatives;
 Review training concept documents and conduct training of Financial Services Cooperatives
 Provide services related to financial education, access to finance and consumer protection;
 Review training reports
2. Prepare and conduct Promotion, Development and Sustainability activities of Financial Services Cooperatives
 Assisting in reviewing, updating and validating Internal policies and procedures of Financial Services Cooperatives;
 Providing advisory services to Financial Service Cooperatives;
 Facilitating Financial Services Cooperatives in automation, consolidation and establishment of Cooperative Bank;
 Developing and designing new financial products for Financial Services Cooperatives
 Conduct collection of data on Financial Services Cooperatives market place and consolidating information into actionable items in product development
3.Conduct research and development activities in Financial Services Cooperatives
 Understand sector objectives and designing surveys to discover prospective Financial Services Cooperatives preferences;
 Assist in conducting research activities related to the development of Financial Services Cooperatives;
 Remain fully informed on market trends, other parties researchers and implement best practices;
 Assist and conduct assessments exercises related to Financial Services Cooperatives
4.Mobilize informal savings and credit groups(VSLS) to form Financial Services Cooperatives
 Initiate and supervise savings campaigns to increase mobilization of informal savings groups(VSLS) to form Financial Services Cooperatives;
 Develop accounting and management tools for informal savings and credit groups;
 Assistance of savings and credit groups to meet legal and financial requirements for registration and licensing;
 Participate in annual National Savings Campaigns
5. Review financial analysis of requests for registration, merging, transformation and dissolution of Financial Services Cooperatives
 Review analysis of financial statement of Financial Services Cooperatives requesting for registration, merging, transformation and dissolution
 Review analysis of business plans of Financial Services Cooperatives
 Perform any other task assigned by his/her supervisor

Director of Financial services Cooperatives Development and Sustainability Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 8 Jun 2021)

Job description

To coordinate Research and impact assessment on financial services cooperatives and ensure that they are strengthened and sustained;
 Coordinate and assist all research activities related to the development of Financial Services Cooperatives;
 Remain full informed on market trends, other parties researchers and implement best practices;
 Coordinate conducting assessments exercises related to Financial Services Cooperatives;
 Perform any other task assigned by his/her supervisor
5.Coordination of mobilization of informal savings and credit groups(VSLS) to form Financial Services Cooperatives
 Coordinate savings campaigns to increase mobilization of informal savings groups(VSLS) to form Financial Services Cooperatives;
 Coordinate development of accounting and management tools for informal savings and credit groups;
 Supervise assistance of savings and credit groups to meet legal and financial requirements for registration and licensing;
 Participate in annual National Savings Campaigns
6.Coordination of financial analysis of requests for registration, merging, transformation and dissolution of Financial Services Cooperatives
 Supervise analysis of financial statement of Financial Services Cooperatives requesting for registration, merging, transformation and dissolution
 Supervise analysis of business plans of Financial Services Cooperatives