2 Job Positions at GIZ Rwanda: (Deadline 21 May 2022)

Technical Advisor at GIZ Rwanda: (Deadline 21 May 2022)

Externally Vacancy Announcement for

Technical Advisor for the Digitizing Global Trade (DGT) Project in Rwanda

of the German Alliance for Trade Facilitation

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

The global programme “Alliances for Trade Facilitation” is being implemented by GIZ on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The programme focuses on carrying out trade facilitation projects in developing and emerging markets in cooperation with businesses, associations and chambers of industry and commerce as well as customs authorities and ministries. The goal is to streamline and lower the costs of customs processes within the framework of the WTO Trade Facilitation Agreement (TFA).

The German Alliance for Trade Facilitation is pursuing a new project called Digitizing Global Trade (DGT) which will be implemented in five countries, out of which one is Rwanda (besides Cambodia, Côte d’Ivoire, Ghana and Kenya). The DGT project is part of the develoPPP.de programme. Implemented in close cooperation with Deutsche Post DHL, the project aims at digitizing trade in Rwanda over a three-year timeframe from 2021 until 2023. It pursues the goal to enhance trade facilitation through the efficient movement of goods, consistent with the main components of the WTO TFA. This is achieved by businesses providing digital cargo information on goods prior to arrival to border agencies, potentially using blockchain technology, enabling them to use this data for risk assessment at the earliest possible opportunity and targeted controls in a more focused and timely manner.

Location: Kigali

Part time: July 2022 (12 months with possibility for extension). The role may be expanded to full time, if needed

Position: (1) one

A. Responsibilities:

The Technical Advisor for DGT is responsible for:

the implementation of the Component 1 ‘Strengthening Pre-Arrival Processing for Express Shipments” of the DGT project in Rwanda in close cooperation with the public and private sector partners and stakeholders and in regular consultation with project managers and respective component leaders
the professional expert consultation of Rwandan partners and target groups in digitizing trade procedures. In particular, Rwanda Revenue Authority, Ministry of Trade and Industry (MINICOM), Ministry of ICT and Innovation (MINICT), Rwanda Development Board (RDB) as well as SMEs
contributions to results monitoring of the DGT project
maintaining good communication and information flow between all involved institutions, counterparts and GIZ

B. Tasks

The Technical Advisor for DGT performs the following tasks:

1. Consultation of the partner institutions

The job holder

contributes to the preparation and implementation of DGT project plans and activities in close consultation with the partners, counterparts, the officer responsible for implementation (DV) and project managers
leads technical discussions with the partner institutions aimed at implementing digital solutions within the Component 1 ‘Strengthening Pre-Arrival Processing (PAP) for Express Shipments”
provides professional advice to partner institution(s) in the area of digitizing trade processes, especially on architectural solution and blockchain technology for PAP express shipments
participate and actively prepare discussions on the design works, the blockchain data governance, and related topics, with the GIZ team and the project partners, with a view to draft a blockchain design proposition
consults partners from public and private sector on international best practices on use of Blockchain technologies for trade facilitation
supervises the development and implementation of sub-project plans for Component 1 ‘Strengthening Pre-Arrival Processing for Express Shipments” in Rwanda and activities in close consultation with counterparts
prepares and implements the coordination processes with Rwanda Revenue Authority, MINICOM, MINICT and other relevant project partners and participants
prepares and implements workshops, seminars and other events on pre-arrival processing, and other trade facilitation topics related to the activities of the project, with e.g. Rwanda Revenue Authority, MINICOM, MINICT, RDB, and other partners as well as SMEs
develops and organises quality assurance measures and proposes necessary changes, improvements and initiatives

2. Management and coordination

The job holder

supports the project managers in implementation, management, monitoring, quality management, evaluation and documentation of the DGT project activities according to the agreements with the partners and with the officer responsible
has responsibility for the preparation, execution and documentation of training sessions, workshops, forums, team meetings and other project activities together with the Rwandan partners and under the supervision of the sub-project manager
supports the creation of sub-project budgets and individual work packages and prepares appropriate financial documentation
supports the project financial planning and the monitoring of the monthly project funding of the sub-project
recognizes observed bottlenecks in the implementation of the sub-project and recommends alternative management options

3. Communication and networking

The job holder

promotes cooperation, regular contact and dialogue with project partners
supports public relations work including the preparation of publications in accordance with GIZ standards, with the approval of the officer responsible and in cooperation with the GIZ country office Rwanda
ensures the exchange of information with relevant GIZ plans
cooperates with local communities, relevant organizations, non-governmental entities, and those involved in the sub-projects as well as with other projects to improve and maintain good business relations
communicates interests and aspirations of local partners, forwards them and ensures the exchange of ideas and information for the benefit of the sub-projects
actively participates in expert forums, seminars, conferences and other events from relevant subject areas as trade facilitation, customs procedures etc.
improves the dialogue and exchange between the private sector and public sector in Rwanda, e.g. by organizing public private dialogues and supporting conferences and workshops
actively engages and fosters peer-to-peer learning with the project managers of the other countries being part of the DGT project

4. Other / additional tasks

The job holder

undertakes other activities and tasks at the direction of the manager
ensures the transfer of knowledge for information
compiles reports, presentation and documents in accordance with GIZ standards
gathers the necessary data for impact and financial monitoring and communicates with the officer responsible
registers and archives documents in accordance with the GIZ filing system

C. Required qualifications, competences and experience

Qualification

university degree in IT, trade, economics, logistics or a subject related to customs administration and/or trade facilitation (equivalent to MA/MBA)

Work experience

at least 5 years of work experience in the area of international trade, IT, logistics
Minimum 3 years of working experience in leading successful technological implementation projects (Information Systems and IT projects)
demonstrated knowledge and expertise in the blockchain industry
working experience with international organisations and/or non-governmental organisations is required
working experience or demonstrated cooperation experience with the private sector on customs and trade facilitation issues would be an asset
working experience with smart contract technologies as well as related cryptographic principles would be an asset

Further knowledge / competences

very good working knowledge of IT and communication technologies (software, telephone, fax, e-mail, internet) and computer applications (e.g. MS-Office incl. MS Teams)
strong management and organizational skills
willingness to take regular (foreign) business trips
very good knowledge of English, good knowledge of French is an asset, ideally German
qualifies himself/herself according to the requirements of the task area. Appropriate measures are agreed with the manager

How To Apply

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 21st May 2022 at 4:00 PM, by e-mail to recruitment-rw@giz.de The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ Office Rwanda reserves all rights!!

Finance & Admin Officer at GIZ Rwanda: (Deadline 21 May 2022)

Vacancy Announcement for a

Finance & Admin Officer for the Cluster on Training and Sustainable Growth for Decent Jobs

To achieve its objectives in Economic Development, GIZ Rwanda groups several projects in the cluster Training and Sustainable Growth for Decent Jobs. To support the cluster, GIZ is now looking for a suitable candidate to fill the advertised role of Finance and Admin Officer.

Key projects in the cluster relevant to the advertised position include:

The project “Support to the African Continental Free Trade Area”, which works with a large number of international and African actors to support the content of free trade negotiations in the areas of trade in goods and services, trade facilitation and customs cooperation. The project also works on the topics of industrialisation, e-commerce, value chains, special economic zones, women in trade and other trade-related topics.
The project “Digitizing Global Trade” (DGT), which is a multi-actor partnership with businesses that aims to reduce costs and time in cross-border trade with and between developing countries in order to strengthen the competitiveness of these countries.

In addition, the Finance and Admin Officer will cover selected tasks – mostly related to payments and banking – for other projects in the cluster (e.g. “Economic Inclusion of Refugees and Host Communities”).

Location: Kigali, Rwanda

Fixed Term: 31.03.2024

Position: (1) one

The Finance & Admin Officer for the Cluster on Training and Sustainable Growth for Decent Jobs performs the following responsibilities and tasks:

A. Main Tasks and Responsibilities:

The Finance & Admin Officer performs the following responsibilities and tasks for the cluster Training and Sustainable Growth for Decent Jobs, including the following projects:

Support to the African Continental Free Trade Area
Digitizing Global Trade and
Economic Inclusion of Refugees and Host Communities
As well as other projects under the Cluster Sustainable Growth in Rwanda

Responsibilites:

Provides financial and administrative services for the programmes with minimum need for intervention
Ensures that financial and administrative regulations are complied with as per GIZ standard procedures
Identifies relevant problems and issues and assists in formulating implementation-oriented solutions
Ensures good communication and flow of information within the project/programme and with GIZ offices
Represents the projects towards GIZ Country Office and acts as liaison person

B. Tasks

1. Administration

Responsible for independently organising administrative and logistical aspects of project activities (organising meetings and workshops, preparation of letters and documents for the respective projects and other tasks related to project management)
Procurement of office materials; monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
Maintain an inventory for the projects according to GIZ rules and guidelines
Ensure that computers and software function properly
Liaise with the GIZ Country Office on all admin, finance and contract related processes, strong collaboration with the respective finance managers in the projects in Addis Ababa, Ethiopia and Eschborn, Germany

2. Finance and Contracts

Responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers
Responsible for cash based on the vouchers collected daily
Reconcile the cash book and cash account daily
Report any surplus or shortfall in cash
Is involved in drawing up the annual internal controlling schedule and reports
Process settlement of applications for the reimbursement of travel expenses
Support the technical experts in the preparation of contracts, checking the contracts for completeness and checking of financial documents from consultants/consulting firms; monitor the progress of the contracts and prepare invoices
Filing documents in reference files or in DMS in line with GIZ’s filing rules
Assist with creditor and debtor administration, including local subsidies and agreements with national appraisers
Prepare transfers and/or other bank documents and check these before execution
Make monthly payments and foreign currency transactions and optimise these
Responsible for administrative aspects of financial management, e.g. bank withdrawals, direct debit orders
Monitor income, expenditure and monthly bank reconciliation

3. Other duties/tasks

Ensures that all rules according to data protection are followed
Works with the data protection division in GIZ Country Office
Acts as the digital/IT focal point for the mentioned projects
Taking on all other necessary tasks that might occur

C. Required Qualifications, Competences and Experience

1. Qualifications and professional experience

University degree in relevant specialization and qualification in business administration or finance desirable (equivalent of BA or MBA)
At least 3 years of professional experience in a comparable position

2. Other knowledge and additional competences

Good working knowledge of IT tools and computer applications (e.g. MS Office)
Very good proficiency in English
In-depth understanding of financial planning and accounting
Broad experience of management and administration
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 22.05.2022 at 23:59 by e-mail to recruitment-rw@giz.de. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ Office Rwanda reserves all rights!!

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