2 JOB POSITIONS AT HEALTH SECTOR STAFF MUTUAL AID GROUP-HSS-MAG : ( Deadline : 24 January 2020 )
Accountant AT HEALTH SECTOR STAFF MUTUAL AID GROUP-HSS-MAG : ( Deadline : 24 January 2020 )
Terms of Reference: Accountant
Position: Accountant
Location: Kigali, Rwanda
Reports to: HSS-MAG Manager
Contract Type: Full time
Application deadline: January 24th 2020
BACKGROUND:
Rwanda’s Health Sector has grown rapidly over the past 25 years. Being a services sector, one of its core assets is skilled and devoted personnel. To enhance staff motivation, retention, the Ministry of Health (MoH) together with various stakeholders in the Health Sector championed the establishment of a savings and credit scheme, called Health Sector Staff Mutual Aid Group (HSS-MAG) where staff can accumulate savings and access affordable loans. Additionally, it aims to stimulate a saving culture and promote social cohesion among Health Sector staff.
GENERAL FUNCTION:
The HSS-MAG accountant is responsible for all accounting operations from the collection of accounting data, recording, keeping the supporting documents and preparation of financial statements.
RESPONSIBILITIES AND DUTIES:
The HSS-MAG accountant will:
Support HSS-MAG Manager to provide accurate and timely records of all the financial transactions of HSS-MAG.
To structure the accounting department, determine the resource requirement and recommend any changes that are deemed necessary in order to improve the efficiency of the accounting department;
To ensure that all taxes and statutory deductions are paid on time,
Prepare all payments and submit to authorized persons for approval with supporting documents,
Responsible of petty Cash Management;
To take on the responsibility of the monthly, financial reporting in accordance with HSS-MAG reporting package
To ensure that the savings and loans ageing lists are issued in a timely manner in accordance with the HSS – MAG Procedures;
To ensure that all reconciliations are prepared on a monthly basis, including but not limited to bank reconciliations, savings and loans reconciliations, tax reconciliations where applicable (e.g. VAT, PAYE, withholding taxes and any others that may be pertinent to Rwanda), statutory deductions reconciliations (RSSB), etc.
To ensure that the cash flow forecasts are prepared and issued in a timely manner in accordance with the HSS-MAG policies;
To take charge of the treasury management to include managing the cash flow, liaising with the company’s bankers,
Ensure the respect of the internal control procedures related to financial operations and funds disbursements;
Keeping all cash management document (Check Book, Receipt Book, Payment Order, LPO,)
Ensure that the accounting books are adequately filled including the deposit journal, credit journal, incomes and expenditure journal, bank journal, and the main ledger;
Keep chronologically in safe place all supporting documents to justify the operations done;
Ensure the control of all cash in and out of HSS-MAG and oversees cash operations before they are counterchecked by the Manager,
Report to the Manager on a monthly basis on the performance of accounting operations and the financial statements of HSS-MAG,
He/She is responsible and liable of all accounting malpractices of HSS/MAG, including loss and poor handling of supporting documents, lack or inadequate filing of accounting books, inaccuracy in financial reports, noncompliance with procedures in cash utilization (payments, transfers, money safe mismanagement, etc.),
Participate in the preparation of HSS-MAG annual plan and budget; Manage budget to ensure that budget line items are expended as per approved budget; Prepare the budget execution report;
In coordination with the person responsible of credit and risk management, ensure timely disbursement of funds to members and regularly update management on loans and repayments status
QUALIFICATION:
Must be of Rwandan nationality
Fluent in English and Kinyarwanda; French is an asset
Must hold a Bachelor’s degree (A0) in Accounting or in Finance with 3-year experience in a savings and credit institution. Holding a CPA or ACCA is an added advantage;
High Analytical skills;
Report writing and presentation skills.
Time management skills;
Excellent problem-solving skills and clear logical thinking;
Proven working experience in the microfinance field
Thorough knowledge of accounting principles and procedures
Good mastery of accounting software, plus other common computer skills ((MS Word), spreadsheet (MS Excel)
Able and willing to learn to extend his/her scope of work
Honest and trustworthy.
Strong attention to detail and confidentiality.
HOW TO APPLY:
Interested candidates should submit soft copies of the motivation letter, CV and notarized copy of required degree, other important documents and Maximum of 3 persons of professional references addressed electronically to the HSS-MAG Secretariat at the Ministry of Health, latest Monday 24th January 2019 on the following email address: hssmag2017@gmail.com
Questions/clarifications may be requested by email to the following email address: hssmag2017@gmail.com.
Kindly note that only shortlisted candidates will be contacted
Dr Aline MUNYANSHONGORE
HSS-MAG Vice-Chairperson
Manager AT HEALTH SECTOR STAFF MUTUAL AID GROUP-HSS-MAG : ( Deadline : 24 January 2020 )
Terms of Reference
Position: Manager
Location: Kigali, Rwanda
Reports to: HSS-MAG Board of Directors
Contract Type: Full time
Application deadline: January 24th 2020
BACKGROUND:
Rwanda’s health sector has grown rapidly over the past 25 years. Being a services sector, one of its core assets is skilled and devoted personnel. To enhance staff motivation, retention, the Ministry of Health (MoH) together with various stakeholders in the health sector championed the establishment of a savings and credit scheme, called Health Sector Staff Mutual Aid Group (HSS-MAG) where health sector staff can accumulate savings and access affordable credit. Additionally, it aims to stimulate a saving culture and promote social cohesion among Health Sector staff.
HSS – MAG intends to fill in the position of Manager. The incumbent will coordinate HSS MAG activities and will be the focal person for HSS-MAG day to day activities.
GENERAL FUNCTION:
Based in Kigali City, the incumbent will serve as the Manager of the HSS MAG, reporting to its Board. He/she will be in charge of the overall management of the institution, including providing clear leadership and direction to the institution, ensuring solid operating and financial performance, recruiting and developing the talent needed to accomplish high-performance standards and overseeing new operational systems and procedures. He/she will have primary responsibility for achieving the ambitious growth strategy developed by the stakeholders, and for positioning the HSS MAG as a leading provider of high-quality financial services to the Health Sector Staff. This will include assuming leadership in the following key areas:
Overall management and governance
Strategic planning and business development
Human resource and talent development
Communications and external stakeholder relations
RESPONSIBILITIES
Reporting directly to the Board of Directors, the Manager shall be responsible to:
Overall Management and Governance
Develop or propose amendments to HSS-MAG key policy and strategy documents
Serve as a non-voting member of Board of Directors
Execute the policy decisions of the Board
Manage the day-to-day operations of the institution by providing clear leadership and guidance to all functions of the institution, including Operations, Credit, Finance and Administration, Audit, HR, ICT, and Special Projects.
Cultivate a culture of cooperation and high performance
Drive organizational performance, both quantitative and qualitative; achieve business plan targets
Uphold standards of risk management at all levels and ensure effective supervisory control and management review
Sustain the institution’s social mission and its dedication to financial inclusion
To implement all internal control procedures
Strategic Planning and Business Development
Develop annual and longer-term plans and budgets, incorporating input from the different departments for approval by the Board
Oversee the implementation of budgets and strategic plans, including resource mobilization
Set financial and operational performance targets for all key operating units
Set employee performance standards required to achieve short and long term objectives and goals
Planning and implementation of HSS- MAG activities
Developing new initiatives to support HSS-MAG strategic plan
Develop and implement long-term goals and objectives to achieve the successful outcome
Human Resource and Talent Development
Build a strong and effective senior management team
Establish an effective and competent participatory management style
Implement a performance management system for the senior management team
Oversee and support the development and implementation of effective HR policies and procedures for recruitment, training and talent development
Motivate all staff and ensure that staff is dedicated to the mission of the HSS-MAG
Mentor and coach senior management
To evaluate HSS-MAG staff performance
Communications and External Stakeholder Relations
Build the HSS-MAG’s reputation as a company committed to excellent client services, both internally and externally
Maintain solid relations with shareholders and external parties, including the Ministry of Health (MoH) together with various stakeholders in the health sector, and other business partners
Ensure quality information flow to investors, regulators, and other stakeholders as relevant
Develop proposals and strategies for stronger partnerships
QUALIFICATION:
Must hold a Bachelor’s or Master’s degree in Financial Management and Administration, Finance, banking or Economy
A minimum of 10 years of relevant experience in the microfinance field or Banking sector, with 5 years as director of operations for master’s degree holder, (or) A minimum of 15 years of relevant experience in the microfinance field or Banking sector with 7 years as director of operations for bachelor’s degree holder
General knowledge of a wide range of micro banking products, including loans and savings
Having experience at managerial level in startup financial institution which has a success story
Having experience in financial institution with a goal to improve the well-being of stakeholders
High Analytical skills
Excellent problem-solving skills and clear logical thinking;
Honest and trustworthy.
Strong attention to detail and confidentiality.
Strong analytical, interpersonal, communication and influencing skills
Ability to delegate effectively amongst teams and show commitment to the long-term development of the management team through coaching and mentoring
Comfortable in a fluid environment, self-directed, flexible and creative
Commitment to the institution’s social mission and corporate values
Must be of Rwandan nationality
Fluent in English, Kinyarwanda, and French
HOW TO APPLY:
Interested candidates should submit soft copies of the motivation letter, CV and notarized copy of required degree, other important documents and a minimum of 3 persons of relevant professional references addressed electronically to the HSS-MAG Secretariat at the Ministry of Health, latest January 24th 2020 on the following email address: hssmag2017@gmail.com.
Questions/clarifications may be requested by email to the following email address: hssmag2017@gmail.com.
Kindly note that only shortlisted candidates will be contacted for the exam and interview.
Dr. Aline MUNYANSHONGORE
HSS-MAG Vice-Chairperson
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