2 Job Positions at LuxDev: (Deadline 12 February 2024)
Finance and Accounting Officer at LuxDev: (Deadline 12 February 2024)
FINANCE AND ACCOUNTING OFFICER
Location: Kigali
Deadline for submitting the application: 12/02/2024
Start date: 01/04/2024
Contract type: Local staff employment contract
Contract term (months): Open ended contract
- BACKGROUND
LuxDev, the Luxembourg Development Cooperation Agency, is responsible for formulating and implementing bilateral development cooperation programs and projects for the government of Luxembourg. The agency’s staff consists of approximately 140 employees at headquarters, in our country offices, and 400 employees involved in the 50 projects and programs spread across 12 countries of intervention within the Luxembourg Cooperation.
In September 2022, LuxDev opened a Representative Office in Rwanda in response to the new cooperation objectives established by both countries. The primary sectors and themes of intervention include innovative and inclusive finance, sustainable development, and the fight against climate change, as well as skills development and youth employment.
In this regard, LuxDev/Rwanda is seeking to recruit a Finance and Accounting Officer for its projects/programs.
- OBJECTIVES
To support the HAF in the establishment of finance procedures and management of financial resources.
- RESPONSABILITIES
- Assist in the development and validation of technical files (management control);
- Assist in the development and validation of operational partnership agreements (OPAs);
- Carry out transfer accounting, reconciliations and consolidations;
- Prepare cash/bank reconciliations and monitor bank accounts;
- Maintain, manage and monitor projects’ bank accounts;
- Analyse and process all financial transactions (commitments) of projects, including checking receipt of goods/services/works and related invoices, and processing of payments, in line with Alphabase procedures of LuxDev;
- Prepare financial statements and other financial documents required by projects’ relevant staff, Country Office and HQ, in a timely manner, as per LuxDev procedures;
- Report any discrepancies in the financial reports to the top management;
- Enter accounts and input records of projects’ expenditure in the accounting system following the charts of accounts;
- Prepare on time, ledgers, balance sheets, expense justification reports, and accounting and financial reports;
- Maintain all appropriate financial records and files (up-to-date and chronological) in line with LuxDev procedures;
- Assist in control and revision of the projects’ budgets, as and when required, in consultation with LuxDev Country Office and LuxDev Headquarters (HQ);
- Maintain, manage and monitor projects’ cash management system, including the preparation, management and reconciliation of all cash advances, cash payments and cash receipts;
- Process all tax related issues (including exemptions) in accordance with LuxDev and Government of Rwanda procedures;
- Ensure compliance with relevant Rwanda taxes laws and regulations;
- Comply with the financial methods, procedures, and internal management tools;
- Co-ordinate with LuxDev Country Office regarding all financial issues;
- Brief LuxDev staff on general finance matters relevant to their position and tasks;
- Work in conjunction with LuxDev’s partners finance departments, providing assistance and validating their financial reports;
- Facilitate the auditing process of projects when internal and external auditing is conducted, and follow up on any recommendations;
- Finalise all outstanding finance matters associated with projects;
- Attend regular meetings of the Operational Pool team and participate actively in discussions, particularly in relation to finance and matters;
- Other duties assigned by the Head of Administration and Finance (HAF), Controller of Administration and Finance (CAF) and/or Resident Representative (RR) in line with project’s objectives.
- PROFILE
- Minimum of bachelor’s degree in a relevant field (Accounting, Finance, Business Administration);
- Minimum 5 years of work experience in accounting and finance;
- Previous experience in similar position in the Development Cooperation area in various contexts (bilateral aid, international organisations, NGOs);
- Fluency in English, French and Kinyarwanda in written and spoken;
- Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel) as well as good understanding of IT solutions and systems;
- Good interpersonal and communication skills, attention to details, fast-paced, responsive, proactive, and organized;
- Experience in handling sensitive information, using discretion and confidentiality.
How to apply:
Please apply via our website: https://careers.luxdev.lu/job-invite/1433/
Deadline: 12th February 2024 at 04:00 pm
Procurement Officer at LuxDev: (Deadline 12 February 2024)
PROCUREMENT OFFICER
Location: Kigali
Deadline for submitting the application: 12/02/2024
Start date: 01/04/2024
Contract type: Local staff employment contract
Contract term (months): Open ended contract
- BACKGROUND
LuxDev, the Luxembourg Development Cooperation Agency, is responsible for formulating and implementing bilateral development cooperation programs and projects for the government of Luxembourg. The agency’s staff consists of approximately 140 employees at headquarters, in our country offices, and 400 employees involved in the 50 projects and programs spread across 12 countries of intervention within the Luxembourg Cooperation.
In September 2022, LuxDev opened a Representative Office in Rwanda in response to the new cooperation objectives established by both countries. The primary sectors and themes of intervention include innovative and inclusive finance, sustainable development, and the fight against climate change, as well as skills development and youth employment.
In this regard, LuxDev/Rwanda is seeking to recruit a Procurement Officer for its projects/programs.
- OBJECTIVES
Ensure compliance of acquisition procedures for LuxDev projects in Rwanda.
Provide support in the implementation of procurement procedures throughout all processes of acquisition procedures for goods, services and works within the context of the projects.
- RESPONSABILITIES
Procurement – Funds directly managed by LuxDev: ensure the implementation of procurement procedures:
- Provide support to the implementation of procurement procedures throughout all processes of acquisition procedures for goods, services and works within the context of projects;
- Tender Preparation/Launch:
- Prepare Memos, Notes, Authorization to launch, relaunch and/or cancel tenders under the Resident Representative (RR) signature authority;
- Tender Evaluation and Contract Award:
- Review the compliance of the tender evaluation reports;
- Prepare Memos, Notes and Authorization Certificate to award and sign contracts for the tenders within the RR’s signature power;
- Review draft contracts for consistency within the awarded tender;
- Contract management;
- Keep an updated system of contract follow-up for all projects implemented under LuxDev Rwanda;
- Keep an updated system of bank guarantee follow-up according to validity date, expiry date and prepare notice of guarantee’s expiration/extension/release when necessary;
- Manage and keep an updated and efficient filing system of procurement documentation;
- Support Country Office in the internal control missions in relation to the compliance acquisition procedures;
- Actively managing risk within procurement services across the organization;
- Ensure a high level of confidentiality in all dealings and capture decision-making in tenders to demonstrate fairness and transparency;
- Other duties assigned by the Head of Administration and Finance (HAF), Controller of Administration and Finance (CAF) and/or Resident Representative (RR) in line with project’s objectives.
Procurement – Funds managed by Rwandan institutions: ensure compliance with Rwandan procurement legislation and regulations.
- PROFILE
- Bachelor’s degree in Accounting, Finance, Law, Business administration or a related field;
- At least 5 years of relevant experience in ODA, programme and/or project support, specifically on procurement;
- Experience in public tenders and in public finance management;
- Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel) as well as good understanding of IT solutions and systems.
- Fluency in English, French and Kinyarwanda in written and spoken;
- Familiar with MS Office applications;
- Good interpersonal and communication skills, attention to details, fast-paced, responsive, proactive, and organized;
- Experience in handling sensitive information, using discretion and confidentiality.
How to apply:
Please apply via our website: https://careers.luxdev.lu/job-invite/1434/
Deadline: 12th February 2024 at 04:00 pm
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