2 Job Positions at Ministry of Sports: (Deadline 3 November 2023)

Legal Affairs Specialist Under Statute at Ministry of Sports: (Deadline 3 November 2023)

Job description

•Provide legal advice to the Ministry on litigation cases that may arise to ensure that all
decisions and actions are law abiding;
•To conduct assessment on litigious affairs in the sports sector, advise and inform the
ministry, sports federations and associations on best legal approach to address them;
•Develop legal and regulatory provisions (decrees and instructions) of the institution: Drafting the legal texts regarding the institutions and deliver legal opinions argued on the texts of laws, instructions, regulations and procedures;
•Lead the ministry’s legal drafting process and monitor its continuity with concerned
government institutions up to its final approval and publication in the Official Gazette;
•Provide legal expertise as required to user departments in a timely manner and within the set legal policies and procedures to ensure decisions arrived do not expose the Ministry to risk;
•Oversee Ministry’s Legal documentation and third-party contracts and ensure that they
are properly and promptly executed;
•Propose solutions with competent authorities to ensure that Ministry’s interests
are protected;
•Follow up and ensure enforcement and ratification of international conventions related
to sports:
Give legal opinions on litigious issues involving the institution. Advise management on
possible litigation risks and contribute to find solutions to avoid litigation;
Advise management on the validity and conformity of procedures with the standing/applicable laws and regulations and seek for legal texts related to these requests;
Analyze contentious files and/or requests emanating from users or agents of the
institution;
Propose solutions with competent authorities;
•Collect, preserve decisions carrying jurisprudence as regarding appeal interesting the
institution, and establish the documentation interesting the institutions in legal matters, and inform regularly the services concerned;
•Review and update draft contract prepared by the ministry, and where necessary Sports
Federations and Associations to ensure compliance with existing legal provisions:
Provide legal opinions on cases or dossiers and contracts engaging the institution. Deal
with legal issues, providing legal advice on contractual, staff, financial and institutional
matters to ensure their compliance with applicable laws, instructions, regulations
and procedures;
Prepare model contracts and decisions to be adopted and used by the institution;
Propose necessary amendments to contracts and agreements to avoid possible
misinterpretation in support of the best interests of the institution;
Prepare documents and conclusions concerning litigious issues involving the
institution for the Attorney General;
Facilitate the interpretation of applicable laws, instructions, regulations and procedures;
Monitor the implementation of applicable laws, instructions, regulations and procedures;
•Propose justified amendments of legal texts in order to improve quality of services and/or to facilitate reaching objectives determined by the Institution;
•Conduct internal sessions to update Ministry’s staffs on legal procedures and compliance
related to their respective day to day assignments;
•In collaboration with the National Sports Federation and Association Specialist, conduct
regular review of legal provisions in Sports Federations and Associations and where needed, provide needful advises and recommendation;
•Maintain and ensure safe custody of national and international legal documents, MoU’s related to the Ministry and comply with mandatory confidentiality of public service.
•Perform any other duty assigned by the supervisor which aligned with the mission.

Minimum Qualifications

Masters Degree in law with a certification in Legal Practice

1 Year of relevant experience
Bachelor’s Degree in Law with Diploma in Legal Practice

3 Years of relevant experience
Bachelor’s Degree in Law with Diploma in Legislative Drafting

3 Years of relevant experience
Master’s Degree in Law with Diploma in Legislative Drafting

1 Year of relevant experience
Master’s Degree in Business Law with Diploma in Legislative Drafting

1 Year of relevant experience
Master’s Degree in Legal Studies with Diploma in Legal Practice or a Diploma in Legislative Drafting

1 Year of relevant experience
Master’s degree in business Law with Diploma in Legal Practice

1 Year of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Analytical skills
Problem solving skills
Decision making skills
Time management skills
Digital literacy skills
Capacity for legal research and analysis in complex areas of law
Knowledge of substantive law and legal procedures
Experience in legal advisory
Experience in legal drafting and negotiation
Knowledge in civil litigation management
Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
Resource management skills
Risk management skills
Results oriented
A high level of attention to detail and accuracy;

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Administrative Assistant Under Statute at Ministry of Sports: (Deadline 3 November 2023)

Job description

•Provide an efficient and responsive administrative, organizational, and logistical
service to the Minister and meetings;
•Manage the administrative affairs in the Minister’s Office;
•Receive and orient the guests of the Minister;
•Keep and maintain accurate record of paper and electronic correspondences on behalf of the Minister, including keeping and retrieving of all work files;
•Review and when necessary draft correspondences for the Minister for approval before being shared/sent to stakeholders;
•Orient correspondences and monitor timely feedbacks;
•Organize Minister’s travel clearances and related logistical arrangements;
•Keep Minister’s day to day diary management and follow-up on it accordingly;
•Prepare and manage correspondences:
To prepare correspondences of the Minister
To record, dispatch and assort office mails
To manage the filing of documents
To forward documents submitted by the Minister to their respective destinations
Responsible for handling VIP visitors of the Minister
Perform any other duty assigned by the supervisor which aligned with the mission.

Minimum Qualifications

Bachelor’s Degree in Economics

0 Year of relevant experience
Advanced Diploma in Secretarial Studies

0 Year of relevant experience
Advanced Diploma in Office Management

0 Year of relevant experience
Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience
Bachelor’s Degree in Public Administration

0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience
Bachelor’s Degree in Sociology

0 Year of relevant experience
Bachelors in Project Management

0 Year of relevant experience
Bachelor’s Degree in International Relations

0 Year of relevant experience
Bachelor’s Degree in Management

0 Year of relevant experience
Bachelor’s Degree in Journalism

0 Year of relevant experience
Bachelor’s Degree in Public Relations

0 Year of relevant experience
Bachelor’s Degree in Media

0 Year of relevant experience
Bachelor’s Degree in Human Resource Management

0 Year of relevant experience
Bachelor’s Degree in Law

0 Year of relevant experience
Bachelor’s Degree in Development Studies

0 Year of relevant experience
Bachelor’s Degree in Procurement

0 Year of relevant experience
Bachelor’s Degree in Psychology

0 Year of relevant experience
Bachelor’s Degree in Accounting

0 Year of relevant experience
Bachelor’s Degree in Office Management

0 Year of relevant experience
Bachelor’s Degree in Arts and Publishing

0 Year of relevant experience
Bachelor’s Degree in Social Work

0 Year of relevant experience
Bachelor’s Degree in Political Sciences

0 Year of relevant experience
Bachelor’s Degree in Education Sciences

0 Year of relevant experience
Bachelor’s Degree in Finance

0 Year of relevant experience
Bachelor’s Degree in Marketing

0 Year of relevant experience
Bachelor’s Degree in Business Administration

0 Year of relevant experience
Bachelor’s Degree in Customer Relations

0 Year of relevant experience
Bachelor’s Degree in Business Information Technology

0 Year of relevant experience
Bachelor’s Degree in Translation and Interpretation

0 Year of relevant experience
Bachelor’s Degree in Communication Studies

0 Year of relevant experience
Bachelor’s Degree in Hospitality Management

0 Year of relevant experience
Bachelor’s degree in Social Studies

0 Year of relevant experience
Bachelor’s degree in Linguistics and Literature

0 Year of relevant experience
Bachelor’s degree in travel and tourism management

0 Year of relevant experience
Bachelor’s Degree in Supply Chain Management and Logistics

0 Year of relevant experience
Office Management and Administration

0 Year of relevant experience
Bachelor’s Degree in Language and Arts Education

0 Year of relevant experience
Bachelor’s Degree in Arts and Creative Industry

0 Year of relevant experience
Bachelor`s(A0) Office Management and Administration

0 Year of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Resource management skills
Analytical skills
Problem solving skills
Decision making skills
Risk management skills
Results oriented
Knowledge of office management
Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
Administrative skills
Time management skills
Results oriented
Digital literacy skills
High level of integrity, confidentiality and professional ethics;
Creativity and Innovation
Knowledge of clerical and administrative procedures and systems such as filing and record keeping

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