on building capacities of Civil Society Organisations working on directly empowering PWDs, while others aim at ensuring inclusive access to services including justice, information and finance, and an enabling environment through up-to-date policy and legal frameworks. Some of the activities substantially contribute to data generation and studies for evidence-based decision making. UNDP also supports national and local level advocacy and awareness raising activities to address stigma and discrimination.

The important partnerships established around the empowerment of persons with disabilities were further formalized through a newly established framework: a multi-partner disability platform. The platform brings together various public and private sector institutions, UN agencies, development partners and civil society organizations to create synergies around efforts to transform the lives of persons with disabilities in order to avoid scattered interventions and to pool resources when possible. The platform is also functioning as a high-level advocacy forum, where heads of institutions actively prioritize lending their voice to messaging related to disability inclusion. At the technical level, technical counterparts find each other in working spaces to brainstorm challenges and priorities, and co-create solutions, resulting in an inclusive workplan of activities of the multi-partner platform.

With this background, UNDP Rwanda has developed a portfolio on inclusive governance focusing on gender and disability inclusion which crucial for the realization of the agenda 2030. Therefore, UNDP Rwanda would like to recruit a national coordinator of the the inclusive governance portfolio. Under the guidance and direct supervision of the Head of Transformational Governance Unit, the coordinator is responsible for the management and coordination of the two project frameworks mentioned above and the provision of technical assistance to the Country Office in mainstreaming further disability and gender equality across the Country programme Document. More specifically, the coordinator will closely follow up on the project “Promoting gender accountability in the private sector in Rwanda”, which uses the Gender Equality Seal (GES) certification approach to promote gender accountability, as well as the Disability Platform which seeks to promote the rights of persons with disabilities in Rwanda. The coordinator will analyze trends related to inclusive governance, will lead the formulation, management and evaluation of programme activities and will provide technical advisory services to the country office and the state and non-state stakeholders.

Summary of Key Functions:

1. Provide advisory services in the area of inclusive governance
2. Ensure effective planning, implementation, reporting and evaluation of the projects on inclusive governance
3. Contribute to resource mobilization and partnership for the CO inclusive governance projects and initiatives
4. Promote collaboration among project stakeholders;

Provide advisory services in the area of inclusive governance

• Identify key priorities in the area of inclusive governance and devise strategies for evidence based and inclusive policy contributions;
• Analyze strategically inclusive governance processes in Rwanda to propose policy and programme strategies;
• Create knowledge products in the area of practice;
• Design, facilitate and contribute to policy dialogue with the Government, Development partners, CSOs, the media for inclusive and active policy engagement;
• Conduct analysis of policies used by various countries and organizations to identify good practices and added value for consideration by UNDP and partners.

Ensure effective planning, implementation, reporting and evaluation of the projects on inclusive governance.

• Provide oversight to the development of annual and quarterly work plans and budgets for the gender accountability and disability Inclusion projects and coordinate and monitor the implementation of project activities;
• Provide technical support to and technically oversee the implementation of project activities;
• Initiate innovative approaches for effective project implementation;
• Provide technical inputs to the monitoring and reporting of the projects including the development of M&E frameworks and reporting templates;
• Develop terms of references and concept notes for different assignments in the project documents;
• Ensure that quarterly project financial and progress reports are timely prepared and submitted to UNDP on a quarterly basis;
• Supervise contractors especially technical assistants to ensure quality and timely delivery of contracted services;
• Provide inputs to advocacy, knowledge building and communication efforts.
• Prepare project briefs and talking points on inclusive governance.

Contribute to resource mobilization and partnership for the CO inclusive governance projects and initiatives.

• Elaborate the projects funding and technical needs;
• Conduct partnership mapping and effective partnership building
• Propose tools for partnerships and resource mobilization
• Support in developing resource mobilization strategies;
• Develop proposals for resource mobilization in the area of inclusive governance.

Promote collaboration and partnership among project stakeholders

• Identify strategic partnership and stakeholders and facilitate collaboration and partnership
• Serve as a focal point between UNDP and projects partners;
• Identify synergies between activities of project stakeholders and ensure collaboration.
• Serve as a focal point for inclusive governance within the UNDP, Government, CSO and private sector partners
• Document UNDP interventions, results and lessons learnt to inform planning, policy and making
• Strengthen and sustain collaboration and partnership including facilitating exchange, develop partnership framework and monitor their implementation.

Impact of Results

The expected result is effective coordination and implementation of the activities related to inclusive governance, more specifically the gender Accountability and the disability inclusion projects. The impact from this result is increased gender responsiveness in the private sector and public institutions and strengthened inclusion of persons with disabilities in policymaking and development processes. The coordinator will also ensure strong partnership and resource mobilization for the inclusive governance portfolio.

III. Competencies and Critical Success Factors

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Functional Competencies:

Planning and Organizing: Identifies priority interventions and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in the project.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Management and Leadership: Focuses on impact and result for the client and responds positively to feedback; Leads teams effectively and shows conflict resolution skills; Consistently approaches work with energy and a positive, constructive attitude; Demonstrates strong oral and written communication skills; Builds strong relationships with clients and external actors; Remains calm, in control and good humored even under pressure; Demonstrates openness to change and ability to manage complexities.

IV. Recruitment Qualifications

Education:

• Master’s degree or equivalent in Social sciences, International Development, Governance, Gender studies, Human Rights, Social Sciences, Political science, Law or related field;
• Specialized professional training in project management is an asset.

Experience:

• At least 5 years of experience in development projects implementation, coordination, monitoring and evaluation, donor reporting and capacity building of partners.
• A minimum of 5 years of relevant professional experience inclusive governance and development;
• Proven experience working in areas of social justice, inclusive governance, human rights, gender equality, or related field;
• Evidence/proof of past experience in executing similar assignments within a multi stakeholder’s framework;
• Sound knowledge on national, regional and global human rights and non-discrimination frameworks;
• Proven competencies in research and facilitation skills, as well as ability to multi-task, deliver on time, and work with limited supervision;

Language Requirements:

• Proven excellent communication and writing skills in English and Kinyarwanda. Knowledge of French is an added advantage;

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11. Duties and Responsibilities

Functions / Key Results Expected

Summary of Key Functions:

• Ensuring strategic direction of operations
• Financial resources management and supervision of the Finance team
• Efficient logistical services and supervision of the administration team
• Information and communication management and supervision of ICT team
• Oversee the HR Team
• Oversee the Procurement Team
• Common services organization and management, establishment of partnerships with other UN Agencies
• Represent UNDP in OMT and act as focal person for clustering services of operations processes to GSS

1. As a member of the CO management team, OM ensures effective and accurate Financial Resources Management, efficient administration services, Logistical services, ICT, Protocol and Registry services management focusing on achievement of the following results

• Full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (BSC) and monitoring of achievement of results.
• Establishment of collaborate arrangements with potential partners, a Client relationship Management system for resource mobilization purposes and appropriate operational partnership arrangements.
• CO business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Logistical, administration and ICT services.
• Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
• Knowledge building and sharing with regards to management and operations in the CO, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice.

2. Ensures effective and accurate financial resources management and supervision of the Finance team focusing on achievement of the following results:

• Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations.
• Proper management of the contribution’s management business process and accounting for contributions to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.
• Performance of Manager Level 2 role in Atlas for voucher and Treasury transactions approvals, bank reconciliation. Approval of pending disbursements as the “third authority” (cheques, bank transfers, EFT). Approval of bank reconciliations.
• Organization of cost-recovery mechanisms for CO services provided to projects and UN Agencies, including ensuring preparation of proforma invoices for UN agencies.
• Organization and oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ of the results of the investigation when satisfactory answers are not obtained.
• Member of bank signatory panel.
• Transaction and stop payment approval on internet banking system.
• All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.

3. Ensures provision of efficient administration and logistical services and supervision of the administration team   focusing on achievement of the following results:

• CO compliance with corporate rules and regulations in the field and elaboration of the CO administration strategies.
• Oversight of administration processes and logistical services in accordance with UNDP rules and regulations.
• Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the CO’s assets.

4. Ensures forward-looking information and communication management and supervision of ICT team focusing on achievement of the following results:

• Use of Atlas functionality for improved business results and improved client services.
• Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability.
• Maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries.
• Identification and promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc.

5. Ensures proper common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:

• Establishment of common services, maintenance of coordinating machinery to ensure integrated activities on common services and implementation of the UN reform.
• Elaboration of the strategic approach for implementation of common services in line with the latest developments in common services and the best practices.
• Proper planning and tracking of common services budget and of Agencies contributions to the common services account.

6. Ensures provision of efficient Support of procurement focusing on achievement of the following results:

• CO compliance with corporate rules and regulations in the field and elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
• Elaboration of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations, OM acting as Manager Level 2 in Atlas for Purchase orders approvals.
• Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the CO’s assets.

7. Ensures provision of efficient Support of HR focusing on achievement of the following results:

• Oversee the provision of Human Resources Management services for the HR team.
• Oversee the country Office compliance with corporate human resources policies and strategies.
• Oversee optimal staffing of the Office and projects.

V1. Recruitment Qualifications