2 Positions at Paper Crown Rwanda: (Deadline 25 May 2021)
Administration & Project Coordinator at Paper Crown Rwanda: (Deadline 25 May 2021)
Position: Administration & Project Coordinator
Expected start date: July 1st, 2021
Hours: 15-20 hours per week
Type of contract: Staff position, part-time role
Length of contract: 6 months, inclusive of 2-month probation period (possibility of open-ended renewal)
Reports to: Programs & Partnerships Manager
Summary of the role: To work closely with PCR’s Programs & Partnerships Manager for project coordination and implementation, as well as basic administrative support for the organization.
Essential duties and responsibilities:
- Support the administrative management of the organization, including the day to day operations of the office.
- Support the Programs & Partnerships Manager in project coordination and execution.
- Coordinate and manage project participants in the field, under the direction of the Programs & Partnerships Manager.
- Follow up with project participants and host schools / partner organizations to ensure they are well-informed and prepared to host projects.
- Prepare all administrative project materials and documents (attendance lists, student materials, project documents, consent forms, etc.).
- Manage project supplies and expenses, working closely with the Programs & Partnerships Manager.
- Attend project sessions in the field and support the Programs & Partnerships Manager on the ground during implementation of PCR’s various initiatives.
- Ensure PCR Board Meetings and any related administrative preparation and follow up are well-managed and executed correctly and efficiently.
- Oversee the basic administrative day-to-day needs of the office (maintain office and project supplies, filing, keeping track of key organizational activities and deadlines, etc.)
- Attend special events, trainings, conferences, etc. when the Programs & Partnerships Manager is unavailable.
- Other related operational and project support duties, as required.
Necessary skills and qualifications:
- Bachelor’s degree in business administration or other related field relevant for the role
- Minimum of 1-2 years of experience in project coordination, organizational administration, and related areas, particularly with a local organization working in the Rwandan context
- A confident self-starter who takes initiative and owns the successful outcomes of their work areas
- Ability to work quickly and efficiently without compromising attention to detail and professionalism
- High level of commitment to quality of work and professional integrity
- Proven ability to build positive working relationships with partners and local communities
- Strong interpersonal and communication skills are essential
- Proven ability to respond effectively to challenges and work strategically in a busy team environment with minimal supervision
- Fluency in English (both oral and written) and the ability to communicate professionally is mandatory
Compensation: Based on current market rates for Rwanda, and commensurate with experience. A private health insurance package is also provided to the successful candidate.
To apply: Qualified applicants must submit the following documents by May 25th, 2021:
- Detailed cover letter outlining why you are the best fit for this role, highlighting real-life examples of achievements that are directly related to the job description points
- Updated CV highlighting the most relevant areas of your prior experience
- At least two professional references to be contacted
Application documents should be submitted to clementine@paper-crown.org To learn more about our work, please visit www.paper-crown.org
Part-time Accountant at Paper Crown Rwanda: (Deadline 25 May 2021)
Summary of the role:
The accountant will be responsible for supporting the Programs & Partnerships Manager with expert financial / budgetary tasks and advice, as needed. The primary purpose of this role is to provide expert review / support as requested by PCR, to ensure all financial documents and processes within the organization are sufficiently detailed, accurate, comprehensive and in line with relevant financial / tax rules and regulations.
Essential duties and responsibilities:
- Become familiar with PCR’s project activities and operations, to best support the Programs & Partnerships Manager with budget management and reconciliation on an ad hoc basis.
- Support the Programs & Partnerships Manager with preparing financial reports related to project budgets, operational expenditures and donor reporting, when needed.
- Develop and/or advise on user-friendly tools and procedures for financial accounting and reporting systems, as needed/requested.
- Manage the digital banking system for execution of online payments, etc., as and when needed.
- Advise on any relevant tax requirements/processes as defined by Rwandan tax laws relating to local NGOs.
Required competencies and skills:
- Prior work experience with an NGO in the Rwandan context is mandatory, minimum one year
- Degree in Finance, Accounting or Business Administration, preference ACCA or CPA
- High degree of accuracy and meticulous attention to detail
- High degree of proficiency with accounting and administration procedures
- Strong knowledge and understanding of the Rwandan tax system, particularly for Rwandan NGOs
- Fluency in English (both oral and written) and ability to communicate promptly, clearly and concisely
- Excellent time management and a high degree of professionalism are of extreme importance for this role
- Applicants who are registered to work in Rwanda with a valid TIN number will be given preference
Compensation: This is a part-time support role that can be undertaken alongside other work assignments and consulting roles, upon prior discussion with PCR. Compensation consists of a monthly lump-sum retainer fee in Rwf, in line with approximate hours worked.
To apply: Please send a detailed cover letter and an updated CV highlighting the most relevant areas of your prior experience (including at least three professional references to be contacted) by May 25th, 2021 to: clementine@paper-crown.org.To learn more about our work, please visit www.paper-crown.org
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