2 Positions at SA Microfinance (Rwanda) Limited: (Deadline 31 July 2020)

Department

Human Resources and Operations Management

Job Title

Human Resources Manager (HRM)

Location

Rwanda

Reporting to

Managing Director

Level/Grade

VI

Type of contract

Open-ended Contract

Job purpose

Oversee the entire staff of ASA Microfinance (Rwanda) Plc takes a lead in creating satisfactory and envying work atmosphere and enforcing company culture (behavior) among staff.

Major responsibilities

1. Coordinate the recruitment process by processing employee requisitions, advertising job vacancies, scheduling interviews, performing reference checks, prepare and issuing employment contracts, update records of new staff, prepare employees for their first job catchment and conduct orientations, and inductions to new staffs.
2. Maintain the work structure by updating job specifications and descriptions for all positions (Outline in an updated manner the job requirements and assignments for every position).
3. Ensure that the company governance framework (company administrative chart or organogram) are followed and any supporting policies and procedures are clearly documented.
4. Coordinate, monitor, and suggest annual performance appraisal (APA) of entire company personnel.
5. Enforce result-based work by ensuring that employees are appraised against key performance indicators (KPIs) and target sets.
6. Work closely with top management and employees to improve work relationships, build morale, increase productivity employees’ retention, creating a positive working environment in which continuous improvement, service-mindedness, transparency, and open communications are key values.
7. Coordinate administrative functions, handling employees’ concerns at work, and harmonizing with other departments/ units as much as possible.
8. Training line managers on coaching their subordinates the legal disciplinary procedures, work ethics, and standard administrative principles.
9. Ensure the company compliance to the workplace health and safety acceptable measures being undertaken by the organization at all the time.
10. Maintaining management guidelines by preparing, updating and recommending human resource policies and procedures, develop, review and improve administrative systems, policies and procedures and ensure they are consistently applied across the organization.
11. Ensure Headquarters and Branch premises lease contracts are timely paid and negotiate favorable contracts with Landlords.
12. Developing HR planning strategies with departmental managers by considering immediate and long-term staff requirements and monitor its efficient implementation.

Education

Bachelor’s Degree in Human Resources, Public Administration, or other related fields with 5 years of proven experience in the same position.

Salary and allowances

Salary can be as per country practices.

In-house Medical Insurance covering 90% of medical expenses for him/her and legal dependents. 

Requirements – skills, knowledge, abilities – for Human Resources Manager

• Proven working experience in similar positions not below five (5) years;
• Solid experience in administrative correspondence.
• Extensive skills in MS Office particularly, MS Word and Excel.
• Developing and implementing HR strategies and initiatives aligned with the overall business strategy.
• Bridging management and employee relations by addressing demands, grievances, or other issues.
• Managing the recruitment and selection process.
• Proven ability to juggle multiple HR management activities with Head office administration, while maintaining sharp attention to details;
• Excellent listening, negotiation and presentation skills;
• Strong verbal and written communication skills;
• Ability to work in a team and in wide collaboration with Managing Director, prioritize work assignments, meet deadlines, and exercise professional judgment;
• Be Rwandan by Nationality.

Application process

• Cover Letter included the candidate’s expected salary;
• Detailed CV;
• Copy of Certificate, Diploma or Degree;
• CPA / ACCA Certificate (A must for CFO, not needed for HRM)
• Work certificates from previous employers;
• Any other document that may prove a candidate’s competency to the post;
• Copy of ID Card

Applications should be addressed to the Managing Director of ASA MICROFINANCE (RWANDA) PLC located in KIGALI City, GASABO District, Plot No. – 95, NTORA Village, KG 784 St. RUHANGO Cell, Gisozi Sector, Kigali, Rwanda.

Hard copies applications are accepted and submitted at the Head Office Reception of ASA Microfinance Rwanda Plc, or online application sent to [email protected] with subject mention CFO / HRM Application not later Friday, 31^st July 2020 at 5:00 PM. Only, shortlisted candidates to sit for written and verbal tests will be communicated within one week after.

“ASA International aims to attract and select a diverse workforce, ensuring equal opportunity to everyone, irrespective of race, age, gender, class, ethnicity, disability, location, and religion.

Qualified women are particularly encouraged to apply.”

1.      CHIEF FINANCIAL OFFICER (CFO)

Department

ASA International

Job Title

Chief Financial Officer (CFO)

Location

Rwanda

Reporting to:

Managing Director with a dotted line to Group CFO

Type of contract

Open-ended contract

Level/Grade

VI

Job purpose:

An integral part of the ASA International management team.  In charge of managing day to day financial management process, as well as providing strategic direction to ASAI management team.  Emphasis on Reporting, Financing, Budgeting, Group Reporting Cohesion, Development, and Timeliness.

Major responsibilities:

• Financial Strategy, Risk Management, and Regulatory Requirements:

 Plays a key role in the development of finance strategy for the Operation.  Develop operating plans for Accounts, Payroll, Data Management, and Budgeting in collaboration with local and group finance and accounts team.  Sets performance objectives for the team and creates annual execution plans.  Works closely in securing resources required to align department activities to overall organizational strategy.  Actively identifies and manages financial risks by overseeing ALCO and ALM with effective controls.  Correspond to local regulations, laws, and taxes.

• Financial Management:  Lead the development of the annual budget process.  Liaise strongly and regularly with group budgeting prepared by the Budget team.  Monitor annual planning and budgeting exercise of core funds.  Coordinate budgets and forecast preparation.  Seeks approval and guidance on the budget plan from Country CEO/MD and Group CFO.  Manage and supervise treasury functions and investment portfolios in ASAI country level.  Review lender documents, lender reporting.

• Financial Control and Reporting:  Monitor teams for timely execution of process activities (e.g. processing vouchers, releasing payments, manage credits), and adherence to policy guidelines.  Track progress against the execution plan and monitoring framework of each team.  Review finance metrics, covenants, and incident reports.  Take corrective action with CEO/MD to minimize deviations from plans.  Provide key financial and management reports on time.  Reviews and Signs off on timely Reporting Packs sent to Group.  Manage the Statutory and Group Audit and Review process.  Introduce efficient measures in Reporting.

• IT System Management: Closely work with IT team to ensure all financial reports are in order.  Work to digitalize processes in the system and ensure a smooth transition into IT systems.  Develop the system.

• Process Improvement and Knowledge Management: Periodically review and revise Finance Policies and Procedures to ensure consistency with standards and best practices. Collect feedback from team members and internal customers on the efficacy of activities. Identify opportunities to improve the effectiveness of processes across departments in order to continuously improve the quality of service.  Apply internal control procedures to minimize risk.  Participate in bi-weekly video conferencing with Group CFO on recent transactions, updates, progress, ideas, and issues.

• People Management: Identify, prioritize, and deploy action items for competency development of team members; Cascade department goals to individuals, allocate resources, and appraise performance against set targets.  Guide on-the-job training for team members.  Work closely with other departments.  Identify, develop, and promote high performers in a team in order to build an efficient team.

Major challenges

• Need to work under constant time pressure to ensure all deadlines are met.
• Working with a different group of stakeholders and manage expectations.
• Manage dotted relations in the Group level.

Key performance indicators (KPIs)

• Maintain and Strengthen financial control in ASAI Countries
• Ensure flawless and timely audit completion at both statutory and group level
• Ensure on-time high-quality reporting for the Statutory and Group level.
• Diversify funding sources in country level and manage investor/lender relations
• Effectively comply with all fiscal stipulations
• Create or work towards new funding sources for business
• Preparation and Submission of Board and Audit committee documents on time
• Local Board reporting, presentations and board pack

Decision making

• Decision was taken independently:

Day to day operational issues on managing finance and accounts department of the respective operation

• Decision referred to the Supervisor:

On major strategic issues impacting on country and group profitability

Performance appraiser for this role

Managing Director in consultation with Group CFO

Additional responsibilities

• Special assignments by Board Chair/Executive Directors/Group Chief

   Financial Officer/Directors

Number of reporters:

Direct: (Accounts Officer and Assistant Accounts Officer)

Indirect: (Branch Heads)

Education

Graduated in Finance or Accounting (Bachelor’s Degree) but a Post-graduate Degree is preferred (Master’s Degree).

Being a Certified Public Accountant (CPA) or fully completed ACCA with proofs.

Salary and Allowances

Competitive salary compared to other MFIs

In-house Medical Insurance covering 90% of medical expenses for him/her and legal dependents. 

Requirements – skills, knowledge, abilities – for chief financial officer

• Proven working experience in similar positions not below five (5) years;
• Solid experience and having a certificate of Modern Applied Banking Software and MS Office particularly MS Excel;
• Having completed CPA / ACCA is a must.
• The ability of implementation of the group policy for the group reporting;
• Demonstrable ability to communicate, present and influence key stakeholders at all levels of the company, including executive;
• Proven ability to juggle multiple account management projects at a time, while maintaining sharp attention to details;
• Excellent listening, negotiation and presentation skills;
• Strong verbal and written communication skills;
• Possess excellent understanding of MFI, banking and financial regulations;
• Ability to work independently with minimal supervision, accept and discharge substantial responsibilities, prioritize work assignments, meet deadlines, and exercise professional judgment;
• Be Rwandan by Nationality.

Application process

• Cover Letter included the candidate’s expected salary;
• Detailed CV;
• Copy of Certificate, Diploma or Degree;
• CPA / ACCA Certificate (A must for CFO, not needed for HRM)
• Work certificates from previous employers;
• Any other document that may prove a candidate’s competency to the post;
• Copy of ID Card

Applications should be addressed to the Managing Director of ASA MICROFINANCE (RWANDA) PLC located in KIGALI City, GASABO District, Plot No. – 95, NTORA Village, KG 784 St. RUHANGO Cell, Gisozi Sector, Kigali, Rwanda.

Hard copies applications are accepted and submitted at the Head Office Reception of ASA Microfinance Rwanda Plc, or online application sent to [email protected] with subject mention CFO / HRM Application not later Friday, 31^st July 2020 at 5:00 PM. Only, shortlisted candidates to sit for written and verbal tests will be communicated within one week after.

“ASA International aims to attract and select a diverse workforce, ensuring equal opportunity to everyone, irrespective of race, age, gender, class, ethnicity, disability, location, and religion.

Qualified women are particularly encouraged to apply.”