2 Positions of Paid Internships at YouthConnekt Africa Hub: (Deadline 18 April 2021)
Executive/Program Assistant (Intern) at YouthConnekt Africa Hub: (Deadline 18 April 2021)
Position Overview
The Executive/Program Assistant will be responsible for supporting the Executive Director and the YCA team members. She/he will provide clerical and administrative duties, including, analyzing and improving office processes and policies, ensuring that the office operates smoothly, event management, scheduling, writing correspondence, emailing, handling visitors routing callers and requests; communicating with external partners; managing deadlines and progress across the team to ensure activities are delivered on time and on budget in coordination with the finance manager. Prepare procurement plan for service providers and vendors to deliver goods in a timely manner; assist in the delivery of project activities and making adjustments as necessary to ensure they are delivered to specifications and high standards in close collaboration with ED.
This position requires administrative efficiency, strong communications skills, judgment, and strong work ethics.
Roles and Responsibilities
• Day to day management of the YouthConnekt Africa office
• Strong verbal and written communication skills
• Manage ED’s calendar, contact database, travel, drafting, set appointments, daily call list
• Provide administrative and technical support in preparation of meetings (internal and external) prepare agenda, take minutes and prepare reports
• Ability to streamline and improve processes to handle the heavy workload of the ED
• Assist with YCA Board/Steering Committee meetings preparation and take minutes
• Create and editing proposals, letters and documents.
• Maintain a high level of professionalism among staff, leadership and external partners.
• Coordinate both domestic and international travel arrangements
• Handle information requests and knowledge sharing of best practices
• Prepare Briefings, memos, factsheets, and PowerPoint presentation for ED
• Prepare correspondence, reception of couriers and in and out mailing
• Great interpersonal skills as the first point of contact for visitors
• Ability to set priorities and pay attention to details
• Coordinate travel arrangements; prepare itineraries;
• Prepare travel vouchers and receipts for financial reconciliation
• Maintain hard copy and electronic filing system
• Ability to research youth-related issues and priorities for the attention of the ED.
DESIRED SKILLS & EXPERIENCE
• Bachelor’s degree in Public administration, Public Relations and Communication, Marketing, Administration, Management, Political Science, Business Administration
• A minimum of 2 years of experience in similar position or providing administrative support to senior executives, Communication for various event and programmes, advertising or event management.
• Proven track record of effectively interacting with senior management.
• Outstanding verbal communication and strong presentation skills.
• Strong writing skills for clear and concise memos, letters, proposals, and other high level correspondences.
• Demonstrate ability to manage time and work effectively and efficiently;
• Strong project management and event planning experience.
• Advanced web and database research capabilities.
• Advanced Microsoft Office (Word, Excel, PowerPoint) skillset. Experience with Google Docs, and graphic design software highly useful.
• Social media management: Twitter, Facebook, Linked-in, et. al.
• Excellent knowledge of both English and French, the good working knowledge of the other is an added advantage.
• Ability to handle confidential matters with utmost discretion
• Ability to balance competing priorities, with the to anticipate needs ahead
• Conceptual and writing skills
COMPENSATION:
This position is an internship position with a yearly stipend of $2,400 USD, a transport lump sum of 500 USD; and a communication fee of 200 USD.
HOW TO APPLY:
Interested candidate for the above positions, are encouraged to send their detailed application including application letter, CV, and copies of education qualification and certificates to Qamer Uddin Jatoi qamer.jatoi@undp.org and copy info@youthconnektafrica.org.
Please indicate the position name in the email subject. Only shortlisted candidates will be contacted. All applications should be submitted not later than 18th April 2021 at the latest by 17h00 Pm-Kigali time.
Late applications will not be accepted. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.
Communications and Social Media Associate (intern) at YouthConnekt Africa Hub: (Deadline 18 April 2021)
Position Overview
The Communications and Social Media Associate will provide all-round support in coordination, communication, and event management. The incumbent will assist in liaising with national YCA initiatives, managing knowledge management, and will support the YCA programme team to ensure the smooth operations at the secretariat. Moreover, the Programme Associate will assist in developing and implementing plans to promote YCA as a continental brand.
Roles and Responsibilities
1. Communications
-At large, the Associate will be responsible for internal and external relations on behalf of YouthConnekt Africa
-Implement communication strategies through projects and events
-Maintain records of public relations including events, workshops, interviews, etc. -Facilitate effective communication within the organization and to various partners
2. Event Management -Plan, organize, and facilitate events related to the mandate of YouthConnekt Africa with a strong attention to time and financial constraints -Outreach and scheduling for event venues, guests, and speakers -Oversee events and adapt to challenges that may arise -Evaluation of success and improvement areas for future events
3. Social Media
– Generate original social media content on a weekly basis which is informed by digital marketing research, geared towards the intended audience, and aligned with the mission of YouthConnekt Africa
– Keep an organized record of social media analytics and trends in order to track progress and optimize the impact of social media content
-Strategic management of accounts on a daily basis to increase visibility, ensure high engagement with audience, and expand social media networks
4. Reporting
-Keep detailed records of projects in order to facilitate subsequent report writing -Create reports which document project processes, findings, and achievements -Write, edit, and present reports to various audiences including, but not limited to, youth beneficiaries, strategic partners, officials, and management
REQUIRED SKILLS AND EXPERIENCE
Educational
-Associate should have a bachelor’s degree in Communication, Marketing, Computer science, Event Management, Public Relations, or another relevant field of study. Master’s degree holders will be preferred.
Professional
-Work and/or volunteer experience with social media platforms and social media marketing -Work and/or volunteer experience in event planning and management -Diverse and thorough understanding of the operations of social media outlets -Strong interpersonal skills which transcend age, language, and cultural barriers -Exceptional written and oral communication skills
Personal
-Familiarity and commitment to the mission of YouthConnekt Africa -Strong organizational, planning, and time management skills
-Ability to work well under pressure and time constraints -Adaptable and resilient in the face of pressure and unpredictable circumstances or setbacks
Expected Outputs
1. Increase social media network by 15% throughout the duration of the contract
2. Organize and facilitate at least two successful events and/or workshops/webinars which are aligned with the mandate of YouthConnekt Africa and improve public relations
3. Produce detailed reports of communication projects and events for documentation and to develop better practices in the future
COMPENSATION:
The holder will get a Gross annual stipend of 2,400 USD, a transport lump sum of 500 USD; and a communication fee of 200 USD.
HOW TO APPLY:
Interested candidate for the above positions, are encouraged to send their detailed application including application letter, CV, and copies of education qualification and certificates to Qamer Uddin Jatoi qamer.jatoi@undp.org and copy info@youthconnektafrica.org.
Please indicate the position name in the email subject. Only shortlisted candidates will be contacted. All applications should be submitted not later than 18th April 2021 at the latest by 17h00 Pm-Kigali time.
Late applications will not be accepted. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.
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