2 Job Positions of Account(under Contract) at Neuro psychiatric teaching hospital caraes ndera (NDERA HOSPITAL): (Deadline 3 October 2024)
Job responsibilities
– Organize accounting records such as registers, ledgers, journals and individual accounts – Prepare asset, liability and capital account entries by compiling and analyzing account information – Recommend financial actions by analyzing accounting options – Liaise with Planning, Monitoring and Evaluation Officer, Division Manager of Corporate Service and Director General to prepare the MTEF – Enter MTEF data in Smart IFMIS – Integrate changes in Smart IFMIS as agreed in budget consultation meetings – Prepare monthly budget execution reports – Identify budget gaps and propose budget revision – Maintain the Cash Books and General Ledgers using an appropriate accounting software to produce income and expenditure reports and consolidate financial reports and statements – Preparation of bank reconciliation statements at the end of each month and coordinate the timely production of accurate financial reports as per the set deadlines – Process online declaration of VAT and withholding taxes though RRA website and print acknowledgement receipts – Prepare monthly, quarterly and annual financial reports and submit them on time – Ensure suppliers’ complaints are addressed in timely manner – Facilitate internal and external audits. – Put in place a proper filling system and ensure regular filling of accounting documents for indirect payments – Summarize the current financial status by collecting information and preparing balance sheets profit and loss statements and other reports – Substantiate financial transactions by auditing documents – Maintain accounting controls by preparing and recommending policies and procedures – Reconcile financial discrepancies by collecting and analyzing account information – Secure financial information by completing database backups – Maintain financial security by following internal controls – Prepare payments by verifying documentation and requesting disbursements – Answer accounting procedure questions by researching and interpreting accounting policy and regulations
Qualifications
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1
Bachelor’s Degree in Accounting
0 Year of relevant experience
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2
Bachelors Degree in Finance
0 Year of relevant experience
Required certificates
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1Certified Internal Auditor (CIA)
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2Certified Public Finance Management Accountant (CPFMA )
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3Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1
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4Certified Public Accountant (CPA)
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5Association of Chartered Certified Accountants (ACCA)
Required competencies and key technical skills
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1Resource management skills
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2Analytical skills
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3Problem solving skills
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4Decision making skills
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5Time management skills
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6Risk management skills
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7Results oriented
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8Digital literacy skills
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9Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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10Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)
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11Proficiency in financial management systems
Logistics Officer at Neuro psychiatric teaching hospital caraes ndera (NDERA HOSPITAL): (Deadline 3 October 2024)
Job responsibilities
– Organize and manage the logistics activities by analyzing the key performance indicators to better respond to the needs of the hospital – Identify the logistical needs and take steps to ensure that they are met on time in accordance with procedures – Implement and guarantee an efficient supply chain management process (procedures, purchasing plan, supply plan etc.) – Provide support for the planning and technical supervision of works carried out under the hospital – Implement procedures for the proper management of all project, assets including fleet of cars and motorbikes, generators and rehabilitation supplies in collaboration with other key staff and stakeholders ; – Supervise and train the logistics team – Record and respond to all inquiries from hospital departments and service providers – Ensure the safety and organized archive of all documents related to logistics such as infrastructure, assets, equipment, etc – Supervise the management of the procurement budget and all related administrative aspects, ensure periodic reporting on the logistical aspects – Conduct local market research for supply, services and works – Collaborate and negotiate with local suppliers regarding proposals and information for the purchase of equipment, materials and services – Obtain all necessary financial documentation to support purchases – Prepare narrative and technical specification inputs for tenders, specifying required quantities, type and quality – Provide assistance on office moves, reallocations and general distribution of logistics general supplies – Assist with written and verbal purchasing negotiations – Maintain logistics related databases and have experience with inventory management software – Draft logistics related correspondences (internal and external) to awarded suppliers – Participate in technical evaluations and post-tender preparations as well as contract management
Qualifications
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1
Bachelor’s Degree in Store Management
0 Year of relevant experience
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2
Bachelor’s Degree in Supply Chain Management
0 Year of relevant experience
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3
Bachelor’s Degree in Logistics Management
0 Year of relevant experience
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4
Bachelor’s Degree in Assets Management
0 Year of relevant experience
Required competencies and key technical skills
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1Resource management skills
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2Analytical skills
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3Problem solving skills
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4Decision making skills
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5Time management skills
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6Risk management skills
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7Results oriented
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8Digital literacy skills
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9Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
Recovery Officer at Neuro psychiatric teaching hospital caraes ndera (NDERA HOSPITAL): (Deadline 3 October 2024)
Job responsibilities
Leadership and team management: – Lead, mentor and manage patient services unit, billing and recovery and revenue unit – Develop and maintain a high performing team by setting clear goals, providing regular feedback and fostering a culture of collaboration and accountability – Provide ongoing coaching, mentorship and performance evaluations to ensure staff effectiveness and productivity – Foster a collaborative and productive work environment. Strategic revenue assurance: – Develop and implement a comprehensive revenue assurance strategy to maximize revenue while ensuring compliance with relevant regulations – Analyze revenue trends, identify potential revenue leakage points and create strategies to address them – Collaborate with hospital management to align revenue assurance efforts with the hospital strategic goals Billing and recovery oversight: – Oversee the billing and recovery unit in managing billing processes, claims submission and revenue recovery efforts – Ensure the timely and accurate submission of claims to insurance companies, local government and other third party payers – Implement strategies to reduce denials and underpayments – Ensure all billing and coding practices adhere to relevant laws and regulations – Develop and implement strategies to optimize the hospital revenue cycle, including reducing denials and improving collections Compliance and regulatory adherence: – Stay updated on healthcare regulations and payer requirements to ensure compliance with the hospital billing practices – Collaborate with the hospital to develop and implement policies and procedures that adhere to regulatory standards – Conduct periodic audits to identify compliance issues and implement corrective actions Financial analysis and reporting: – Monitor and analyze key revenue performance indicators, such as accounts receivable, charge capture and revenue recovery rates – Prepare and present regular reports to hospital management on revenue assurance performance and recommendations for improvement Process optimization: – Identify opportunities to streamline and optimize revenue assurance processes for greater efficiency and accuracy – Collaborate with ICT Team to leverage technology solutions that enhance billing accuracy and reduce revenue leakage – Continuously assess and improve revenue cycle processes to enhance efficiency and accuracy, reducing denials and write-offs – Identify and implement technology solutions and software tools to streamline revenue cycle operations – Identify areas where staff may require additional training or support for enhanced billing processes – Monitor and follow up on outstanding payments, devising strategies to minimize overdue accounts – Optimize cash flow by ensuring timely invoicing and efficient collection processes – Collaborate with finance departments to analyze billing data and contribute to financial planning strategies Patient billing services management: – Lead the patient billing services team to ensure smooth and efficient patient billing processes – Address patient inquiries and concerns related to billing and insurance matters Customers management: – Oversee relationships with external customers and third party partners involved in revenue cycle management – Evaluate customer performance and negotiate contracts to ensure cost effectiveness and service quality Contract management: – Ensure that all partners have valid contracts – Ensure that expired contracts are renewed to the existing policies, laws and regulations of the hospital – Lead the discussion with new partners Tariff management: – Lead the discussion for establishing and reviewing hospital tariffs for new and existing services – Ensure the accuracy and implementation of the hospital tariff
Qualifications
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1
Bachelor’s Degree in Economics
0 Year of relevant experience
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2
Bachelor’s Degree in Management
0 Year of relevant experience
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3
Bachelor’s Degree in Accounting
0 Year of relevant experience
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4
Bachelor’s Degree in Finance
0 Year of relevant experience
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5
Bachelor’s Degree in Business Administration with specialization in Finance
0 Year of relevant experience
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6
Bachelor’s degree in business administration with specialization in accounting
0 Year of relevant experience
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Buchelor’s of Business Administration with specialization in economics
0 Year of relevant experience
Required competencies and key technical skills
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1Resource management skills
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2Analytical skills
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3Problem solving skills
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4Decision making skills
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5Time management skills
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6Results oriented
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7Digital literacy skills
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8Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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9Proficiency in financial management systems
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10Knowledge of the legal and institutional framework of Rwanda’s public finance management
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6 Job Positions of Cashier at Neuro psychiatric teaching hospital caraes ndera (NDERA HOSPITAL): (Deadline 3 October 2024)
Job responsibilities
– Receive payments from patients through the hospital approved payment platforms – Issue official receipts for all cash transactions – Collect revenue by recording financial information, collect charges for services and record third party claims – Understand insurance packages and make necessary documents available to insurance agents when the need arises – Ensure appropriate insurance guidelines are followed when providing services to patients e.g. verification of identity, insurance documents, etc – Compile and report revenue collected at the end of the day using approved reporting templates – Manage patients’ health data and other personal information and maintain confidentiality – Ensure documentation to support submission of insurance claims is in place – Provide clear information to clients regarding services at the Ndera Neuropsychiatric Teaching Hospital – Provide timely feedback to clients to ensure high customer satisfaction
Qualifications
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1
Bachelor’s Degree in Management
0 Year of relevant experience
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2
Advanced Diploma in Management
0 Year of relevant experience
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3
Advanced Diploma in Finance
0 Year of relevant experience
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4
Advanced Diploma in Accounting
0 Year of relevant experience
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5
Bachelor’s Degree in Accounting
0 Year of relevant experience
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6
Bachelor’s Degree in Finance
0 Year of relevant experience
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7
Bachelor’s Degree in Commerce
0 Year of relevant experience
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8
Advanced diploma in Commerce
0 Year of relevant experience
Required competencies and key technical skills
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1Resource management skills
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2Analytical skills
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3Problem solving skills
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4Decision making skills
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5Time management skills
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6Risk management skills
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7Results oriented
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8Digital literacy skills
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9Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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10Proficiency in financial management systems
6 Job Positions of Customer care Officer at Neuro psychiatric teaching hospital caraes ndera (NDERA HOSPITAL): (Deadline 3 October 2024)
Job responsibilities
– Retrieve all patient records in advance of the booked appointment – Make sure that appointments are noted either in the appointment book or on a data base if used – Ensure that the hospital is opened at the appropriate time directed by the doctor and supervise cleaning to create a clean and healthy environment – Give appointments to patients who want to see the doctor and inform the doctor of their arrival – Maintain a constant contact with patients, receptionist and clinical staff to ensure smooth flow through the department and to be able to warn the patient if there are anticipated delays – Ensure the data base of complaints is maintained in order to identify congestion or other problems so that these issues can be addressed – Make awareness of the hospital functioning, service offered, specialist doctors and their availability, pharmacy policy and procedures – Provide the awareness of the policies and procedures governing inpatient, outpatient and emergency medical services – Ensure that the results of all waiting times surveys are analyzed and reported to the hospital management – Ensure that wheel chairs are available, cleaned and the footrests are in place – Adhere to all health and safety policies and procedures – Comply with infection prevention and control policies and procedures maintained – Ensure that directions for patients are adequate, clear and maintained – Collaborate in patient and personnel fire and emergency evacuations practice on quarterly basis – Monitor all exists for obstacles, boxes and vehicles blocking the free flow of people exiting that area – Inform patients when test results have been confirmed – Make sure filing are completed daily
Qualifications
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1
Bachelor’s Degree in International Relations
0 Year of relevant experience
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2
Bachelor’s Degree in Communication
0 Year of relevant experience
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3
Bachelor’s Degree in Public Relations
0 Year of relevant experience
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4
Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Public Health
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
Required competencies and key technical skills
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1Strong critical thinking skills and excellent problem solving skills.
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2Communication
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3Resource management skills
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4Decision making skills
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5Time management skills
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6Risk management skills
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7Results oriented
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8Digital literacy skills
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9Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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10Excellent customer care skills
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11Knowledge of customer service practices
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12Strong analytical skills and leadership skills
3 Job Positions of Storekeeper at Neuro psychiatric teaching hospital caraes ndera (NDERA HOSPITAL): (Deadline 3 October 2024)
Job responsibilities
– Ensure database of all purchased stock items are maintained – Perform monthly reconciliations and report to the Logistics Officer – Forward a weekly list of stock to be ordered to the Logistics Officer – Notify end users of latest acquisitions to enable them order appropriately – Maintain an up-to-date record of all current requests from the departments/units – Maintain an up-to-date list of complaints/concerns related to items for consideration when stock is ordered or new suppliers are approached – Replenish stock as per FIFO (First On First Out) principles – Maintain database of all issued stock items – Ensure that stock that does not get used, marked for disposal/donation and not to be ordered again – Make sure face value document books are signed and stock levels are maintained correctly – Manage key holder register properly – Ensure that inventory on shelves and database match every time a spot check or regular check is conducted
Qualifications
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1
Bachelor’s Degree in Management
0 Year of relevant experience
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2
Advanced Diploma in Supply Chain Management
0 Year of relevant experience
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3
Advanced Diploma in Business Administration
0 Year of relevant experience
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4
Advanced Diploma in Management
0 Year of relevant experience
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5
Advanced Diploma in Finance
0 Year of relevant experience
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6
Advanced Diploma in Accounting
0 Year of relevant experience
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7
Advanced Diploma in Logistics Management
0 Year of relevant experience
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8
Bachelor’s Degree in Accounting
0 Year of relevant experience
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9
Bachelor’s Degree in Supply Chain Management
0 Year of relevant experience
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10
Bachelor’s Degree in Finance
0 Year of relevant experience
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11
Bachelor’s Degree in Business Administration
0 Year of relevant experience
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12Bachelor’s Degree in Logistics Management0 Year of relevant experience
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13
Bachelor’s Degree in Commerce
0 Year of relevant experience
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14
Advanced diploma in Commerce
0 Year of relevant experience
Required competencies and key technical skills
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1Resource management skills
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2Analytical skills
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3Problem solving skills
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4Decision making skills
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5Time management skills
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6Risk management skills
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7Results oriented
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8Digital literacy skills
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9Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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10Knowledge of management of material resources
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11Knowledge of supply chain management
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