3 Job Positions at Cordaid: (Deadline 15 January 2024)

Organizational Unit      

Rwanda Country Office

Job’s aim

Is responsible for improvement and institutionalization of key M&E standards, processes, and systems/tools that support organizational planning, monitoring, evaluation and reporting requirements.

Job Specification

Reporting to the Country Manager, the role of the Monitoring, Evaluation and Learning (MEL) Coordinator position is to develop, implement, and refine of a comprehensive theory of change, monitoring, evaluation and learning system, assess program impacts and successes of activities and performance at all levels (output and outcome). The MEL Coordinator will work closely with the program/project Managers to implement MEL Plan, to organize regular internal and external learning events and will work collaboratively with the team developing project proposals and reports. MEL Coordinator will supervise the MEL officers and provide training to staff on key MEL functions.

Aim of the Organizational Unit

Is responsible for realization of Country Office targets

Job category/Grade

Rwanda salary scale, Grade 8

Supervisor

Country Manager

Supervises

Junior MEL Officer

Results Areas

       Description

Monitoring & Evaluation and Reporting

• Develop the overall MEL framework in accordance to the design document and donor requirements
• Design M&E and learning plan and define monitoring indicators
•  Participate in development of the annual work plan, ensuring alignment with technical strategy
•  Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.
•  Ensure quality of data through data verification procedures, including routine data quality checks.
• Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learnt; and monitor the follow up on evaluation recommendations
• Guide program / project and MEL officer staff in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.
•  Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed
•  Identify the need and draw up the ToRs for specific studies; Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impact.

Project/Program Learning

• Establish a learning culture within the organization to document learnings and best practices for ongoing and future programming.
• Ensure timely dissemination and feedback of available data to appropriate users
• Ensure effective scale up and depth in programming based on evidence
• Support MEL officer and implementing staff to document their successes and best practices into appropriate knowledge assets
• Ensure information sharing, consultation and participation and feedback collection are integral part of the Project
• Ensure all MEL related data, reports, and records are clearly organized and archived in Cordaid’s software system (DevResults) and country / projects folder location for future reference.
• Ensure that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of reporting and future action. If necessary, create quarterly reflection sessions.
• Network with external and regional, cluster and global Cordaid MEL team to promote learning and achieve M&E excellence.

People management, capacity building and risk mitigation

• Ensure all MEL staff supervised by this position are guided, mentored and their capacities built in order to deliver high quality products
• Ensure M&E Officers are assisted in strengthening their understanding of MEL concepts & competencies and are equipped with knowledge, tools and resources to support MEL functions at project level
• Ensure partner capacity is built to comply and produce high quality M&E products in-line with Cordaid Rwanda and donor standards & requirements.
• Ensure management of day-to-day M&E tasks are completed with appropriate resources, proper planning and to the highest standard required.
• Support other tasks as required by the Country Manager

Compliance

• Complies with Cordaid’s policies and procedures in the area of MEL. Informs and trains other staff on the necessary procedures and systems to comply with the MEL policy.

Organization representation

• Networking and representing the organization through coordinating with stakeholders, partners, government officials such as project line Ministry and JADF to ensure the organization efficiency.

Integrity

• Adheres to the Code of Conduct and integrity policies, reports concerns and follows regular integrity trainings, this is a medium risk position.

Organizational Unit      

Rwanda Country Office

Job’s aim

Responsible for effective and efficient financial operations and systems aiming optimizing expenditures and minimizing losses.

The FAO is responsible for all office financial transactions entry and analysis at country level and provision of technical support to the Finance and Administration Function by ensuring that the Cordaid finance policies and procedures are adhered to.

Job Specification

Responsible for the stewardship of Cordaid assets and reputation by ensuring compliance with local laws, regulations, internal procedures and member/donor requirements. The FA supports the Finance Manager in ensuring all expenses are booked correctly and in the most efficient and timely manner.

Aim of the Organizational Unit

Is responsible for realization of Country Office targets

Supervisor

Finance Manager

Supervises

None

Results Areas

       Description

Administration

• Review the codes on the payment requisitions before entry into Finance system
• Review of staff accountabilities like travel accountabilities, entry in the system and reconciliation on a weekly basis
• Regularly Process payments through the electronic banking system
• Implement and maintain an effective filing system to ensure that all financial records are easily accessible and readily available
• Check and carry out the petty cash count each Month with the Finance Manager
• Coordinate and record in and out mails, mission order.
• Receive, record all vendor’s documents

Finance

• Check the correctness of coding, completeness of financial documents and review the payments prior to posting to the financial system.
• Verification and certification of accurate transactions in accordance with the standard guidelines
• Post financial expenditures in the system and compiling monthly expenditure reports, analyse the reports and present it to the Finance Manager for discussion

Bank management

• Act as a bank agent
• Manage all bank accounts and review the accuracy of bank reconciliation statements on a monthly basis and follow up on any reconciling items

Audit Facilitation

• Facilitating both internal & external audits and the preparation of financial statements for auditors both office and donor audits.

Integrity

• Adheres to the code of conduct and Integrity Policies, reports concerns and follows regular integrity trainings. This is a medium-risk position, with no direct contact with vulnerable  communities

Other

• Any other duties assigned by the manager

Organizational Unit      

Country Office

Job’s aim

MSD Manager is responsible for interventions and partnerships within a specific market sector or cross-cutting function prioritized for focus (e.g., cross-border trade, agriculture, financial inclusion, etc.) and support program intervention based on relevance; opportunity for growth/improved access; and feasibility of stimulating sustainable change in the market system.

Job Specification

Reporting to the Country Manager, Market Systems Manager will define and execute strategies for one or more market system/s.  Market Systems Manager will work with different stakeholders (private, public sector and value chain actors) within the market system, to prove the business case for changing their approach in favor of sustainable business solutions and models.

Aim of the Organizational Unit

Is responsible for realization of Country Office targets

Supervisor

Country Manager

Supervises

Partnership Officers

Results Areas

       Description

Market system development

• Drive the market system mapping and analysis and prioritized market sectors for program intervention.
• Develop and oversee the portfolio of market system development (MSD) interventions and partnerships within the prioritized sector.
• Lead and/or support relevant enabling environment interventions and development of partnerships to address social norms which exclude women and youth and the poor from accessing markets, follow Do No Harm principles.

Monitoring & Evaluation and Reporting

• Lead and/or support ongoing MSD and gender and youth inclusion assessments, research studies and stakeholder consultations, as appropriate, to inform program strategies and approaches; Learning Agenda; and adaptive management.
• Provide relevant technical input for program work plans, budgets, and MEL Plan, including Learning Agenda, as appropriate.
• Actively participate in program monitoring, evaluation, and learning (MEL) activities, including results reviews and other learning exchanges.
• Provide key support for data collection and analyses in collaboration with the MEL team to ensure interventions are impact-oriented and adjusted.
• Contribute relevant technical input for donor reporting and external program communications, such as technical reports, case studies/business cases, video/radio content, social media blogs/posts, etc.
• Participate in development of the annual work plan, ensuring alignment with technical strategy
• Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed
• Prepare program progress reporting.

Partnership

• Establish and effectively manage strong relationships with market system actors (e.g. private companies operating in the relevant value chains, representatives of the target group, local government offices, etc.)
• Networking and representing the organization through coordinating with stakeholders, partners, government officials such as project line Ministry and JADF to ensure the organization efficiency.
• Represent the program at networking and relationship meetings with private and public actors, as appropriate.

People management, capacity building and risk mitigation

• Build capacity of private sector actors to understand the business case for gender equality and unconscious bias; provide technical assistance (TA) to support partners to develop gender equality policies and help them establish equitable hiring and recruitment processes.
• Support private sector capacity building efforts, including TA to partners to build their understanding of the business case for regenerative and environmentally sustainable solutions, in collaboration with the Regenerative Business/Resilience Lead and Partnership Officers.
• Manage, supervise, mentor and coach Partnership Officers.
• Support other tasks as required by the Country Manager
• Work closely with Program Director and Financial Controller to ensure compliance with company and donor regulations and policies.

Compliance

• Complies with Cordaid’s policies and procedures in the area of MEL. Informs and trains other staff on the necessary procedures and systems to comply with the MEL policy.