3 Job Positions at ITM Africa Ltd: (Deadline 23 February 2023)

3 Job Positions at ITM Africa Ltd: (Deadline 23 February 2023)

Sponsorship Manager at ITM Africa Ltd: (Deadline 23 February 2023)

JOB VACANCY

POSITION: Sponsorship Manager

Location : Kigali, Rwanda 

ITM Africa Ltd, an international company specializing in all HR solutions is assisting a client to recruit a Sponsorship Manager 

Purpose of role :

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over five (5) years to ensure they can learn, lead, decide, and thrive. This is our contribution to achieving sustainable development goals and, in particular, the goals of gender equality.

Our organization is transforming itself to meet this enormous challenge everywhere we work. We need a bold, forward-thinking, and innovative Sponsorship Manager for the effective delivery, support, oversight, and development of sponsorship. The Sponsorship Manager will ensure that sponsorship is maintained at the appropriate quality levels. It is a critical funding source for the growing Rwanda CO. The incumbent will also maintain solid relationships with RH and GH sponsorship support staff and, most critically, the NOs.

Supporting the CD, the Sponsorship Manager (SM) has a vital responsibility for internal and external representation on sponsorship issues with critical stakeholders, including RH, GH, and the NOs. The SM will be a member of the Country Leadership Team (CLT) and provides high-level strategic leadership to the CO, working collaboratively with other CLT members.

You will be profoundly comfortable with leading transformative change and have a demonstrable commitment to gender equality. You will lead by example to ensure gender equality is evident in everything we do, from staffing, sponsorship work, programming and influencing, ways of working, and operational excellence. You will work with your team to bring about the right culture in sustaining sponsorship excellence through a high-performing and motivated team. You will ensure that the PIR sponsorship operating model is fit for purpose, we have the right level of sponsorship caseload, and assignments and critical business processes are in place

What you will do :

Strategic Leadership 

• Organisational Strategic Planning: Contribute to the strategic development and management of the CO by evaluating the organizational strategic direction and determining agreed-on sponsorship and organizational objectives.
• Sponsorship Quality Management: Contribute to the execution of sponsorship in line with the Sponsorship Manual and the Sponsorship Commitments.

Sponsorship Leadership

• Sponsorship Strategic Leadership: Set sponsorship strategic and operational priorities for sponsorship through prioritization, decision-making, and monitoring performance and progress towards agreed focus areas and objectives.
• Management of Critical Sponsorship Operations: Provide robust advice and opinion to the CD and the CLT on sponsorship risk, legal, regulatory, and security aspects.

Sponsorship People, Culture, and Ethics 

• Culture, Ethics, and Behaviour in Sponsorship: implement good practices and internal controls that create, encourage, and maintain the desired culture, ethics, and behavior in sponsorship operations.
• People, Skills, and Competencies in Sponsorship: design and develop, in consultation with HR and PUMs, processes and systems that provide for effective identification of staff requirements, competency definitions, effective talent acquisition, and skills development for all sponsorship roles. Also, undertake effective staff performance management processes.
• Sponsorship Organisational Structure: ensure that operating structure principles for sponsorship staff are defined and implemented. Ensure staff numbers and structures in sponsorship will be designed and kept at an efficient and cost-effective level, in line with the sponsorship communications ratio policy.

Sponsorship Operations Management  

• Operations Resource Architecture: ensure that all services, infrastructure, and tools required to run effective sponsorship operations are identified, acquired, and maintained.
• Sponsorship Effectiveness: provide to Programme Units following CO-specific quality standards and the global management standards and sponsorship KPIs.
• Sponsorship Cost Optimisation: ensure that the costs of running sponsorship operations are optimized to comply with sponsorship communications budget thresholds.
• Sponsorship Risk Optimisation: ensure that sponsorship-related risks are identified and maintained at an acceptable level. Ensure risks are captured and regularly updated in Magique.
• Sponsorship Integration with Programmes: ensures that sponsorship is integrated with
• programs to meet the sponsorship commitments. Create a common language and effective collaboration between programs and sponsorship for the effective delivery of the CS.

Sponsorship Compliance and Oversight 

• Internal Compliance in Sponsorship: Ensure that all principles, policies, and frameworks governing sponsorship as directed at global, regional, and country levels are effectively implemented in PIR. Particular emphasis is to be applied to the Data Privacy Policy, Confidentiality Policy, Safeguarding Children & Young People Policy, Code of Conduct, Mandatory Reporting Responsibility, Anti-Fraud, Anti-Corruption, and Bribery Policy, and Document Retention Policy.
• External Compliance in Sponsorship: ensures that all external legal, regulatory, and contractual compliance requirements related to sponsorship are always upheld.
• Sponsorship Performance Monitoring: design and implement effective processes to assess the performance of sponsorship processes and identify continual improvement opportunities.
• Reporting: Design and implement a reporting process that provides quality information related to the effectiveness, efficiency, integrity, compliance, and reliability of sponsorship. The CD and CLT will use such information to support decision-making and provide a basis to assess sponsorship performance.

        Child Protection and Gender Equality & Inclusion

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded under the policy’s principles and requirements, including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
• Includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed following the appropriate procedures.

Risk Management 

• Ensure systems and processes are in place to identify and manage risks, including developing, updating, and reviewing the Program Unit risk register in line with the Global Risk Management Policy and the Global Risk Management Toolkit, and ensuring that risks are adequately identified, assessed, mitigated and reported on

You will be a good fit if you have :

Qualifications/ experience essential: 

• A Master’s degree or equivalent in Social work, International Relations, Development, or a similar field.
• 10 years of relevant experience in the INGO Sector or demonstrated equivalent combination.
• Minumum 5 years experience in child sponsorship programs,
• Demonstrated experience in corporate sponsorship systems
• Demonstrated experience in managing child sponsorship operations
• Demonstrated experience in strategic leadership and planning processes
• Experience with International NGO sponsorship management systems and financial regulations
• Experience in the leading team, coaching, and mentoring, especially managing a large
• Excellent experience in conflict resolution.

How to apply :

CLICK HERE TO READ MORE AND APPLY

 

Data & Research Analyst at ITM Africa Ltd: (Deadline 23 February 2023)

JOB VACANCY

POSITION : Data & Research Analyst

Location : Kigali, Rwanda 

ITM Africa Ltd, an international company specializing in all HR solutions is assisting a client to recruit a Data & Research Analyst

Purpose of role :

Plan International is a rights-based development and humanitarian organization working for a

better life for all children. We are independent of government and have no political or religious

affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and

most often left behind. We have committed ourselves to the ambitious target of reaching 100

million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

The position holder will be responsible for MERL Data quality and System use, coordination of

data collection and analysis in all Research/Evaluations and promote the use of data as evidence to guide Plan International Rwanda in decision-making. S/he will be responsible for the management of existing MERL SYSTEMS (PMERL, SPSS and Power BI) and development of

MERL Data collection tools, lead the process and provide a regular update of the PMERL system

for all Programmes/ projects for Plan International Rwanda. Responsible for the information system management and documentation, report generation, and management of the database to promote knowledge sharing for learning purposes through the use of existing data.

What you will do :

Provide Technical Support to Program & Projects Teams (50%)

• Responsible for programme Data Quality use and management of the internal system and use of the M&E system(PMERL, SPSS, and Power Bi) for Plan International Rwanda.
• Responsible for data updates in the PMERL system and producing a systematic report (PLR)to inform the progress of the project implementation.
• Lead the Research initiatives and provide technical assistance and training of staff and partners in the use of digital tools in data collection, Data Analysis, and quality data in reporting.
• Develop M&E capacity-building plans in the use of the digital system in data collection and data analysis and provide training, coaching, and mentorship to program staff and partners.
• Identify key data visualization approaches to maintain the profile of the response activities and to support learning and improvements.
• Capacitate staff and partners to collect quantitative and qualitative data, ensuring disaggregation by sex, age, and disability
• Foster the use of Feedback mechanisms, Management responses, and MERL Research Tracker to improve programme quality.
• Provide technical support to the MERL team and ensure that M&E becomes an integral element of project implementation, Information sharing, leading to enhanced quality, accountability, management, and results.
• Ensure that data are periodically collected and updated in PMERL System.
• Responsible for Managing Data collection internal process, training enumerators on data collection procedures and external consultants
• Develop M&E frameworks for SPAD and grants projects using standardised indicators and design data collection tools and guidelines for SPAD and Grant projects in Plan International Rwanda in close collaboration with the MERL Manager and the technical team.
• Responsible for coordinating all Project /Programme Research/Evaluations initiatives including baselines, Midline, and Endline evaluation of the country strategy.
• Provide MERL Technical Support in proposal design, and M&E Framework to ensure that the MERL activities, outcome indicators, and data needs are well articulated and aligned to the strategic technical areas(AOGDs)and the country strategy.
• Work closely with the MERL Manager to standardize indicators for easy data collection and capture into the PMERL System.
• As the custodian of the data, design sampling approach, data verification, and provide project /programme relevant data for use to inform decision-making whenever requested by management or any Plan International Rwanda staff.

Data Management, dissemination, Learning, and good practices (25%) 

• Facilitate organizational learning in the country by developing, collecting, and disseminating relevant internal and external program information on monitoring, evaluation & research.
• Ensure that the availability of data and PMERL System is updated regularly (on a monthly basis) to Comply with Programme Y.O.D.A
• Ensure that the MERL Learning tracker is used at the completion of each research and draw and document lessons learned and good practices.
• Facilitate regular project implementation and performance review sessions and learning events based on the existing data.
• Ensure that all research reports emanating from MERL initiatives are uploaded on the various sites for wider use (Planet).
• Provide guidance on data collection procedures and support to the contractors/consultants working directly with children to comply with the safeguarding policy.
• Ensure the use of sponsorship (quantitative and qualitative) data gathered from our annual interviews/consultations with sponsored children to improve programs at the national level and/or inform the design of new interventions in Plan International Rwanda.
• Contribute to the adequate documentation and dissemination of program results and lessons learned, including the development and submission of project reports from the PMERL System.
• Responsible for Data quality (completeness, comprehensiveness, and correctness) and ensuring the field teams are compliant with data needs
• Responsible for Timely submission of data for reporting and regular updates of the PMERL system

Provide Support in preparing quarterly & annual Reports (10%)

• Ensure the effective utilization and management of PMERL and other systems and tools thereby ensuring timely, accurate, and consistent availability of MERL data, information, and reports.
• Ensure the PMERL system captures relevant and timely data and information from all implementation activities and in turn use this information in the development of quality data for quarterly, annual, and grant-specific reports.
• Support in the analysis of data presented from the Power Bi Report for quarterly and annual reporting purposes.
• Support managers to review data presented in donor reports, especially outcome reports 

Quality Improvement and Standards (10%)

• Accountable for the effective implementation of Plan International’s global approach to MERL,
• MERL Policy
• MERL Standards
• MERL Process
• MERL Supporting Guidelines
• Framework for Ethical MERL
• Ensures adherence to MERL policies and standards, ensuring alignment with broader organizational policies and procedures – namely the Programme and Influence Quality Policy (PIQP), Programme and Influence Approach (PIA), and Programme and Influence Quality Policy (PIQP) Procedures

Representation, partnership, advocacy, and coordination: (5%) 

• Provide capacity building to PU M&E staff and program/project staff in the use of digital tools in data collection, data analysis
• Provide Capacity to partners in Data collection, analysis, and quality reporting.
• Represent MERL and program quality-related networks, platforms, and workshops in the absence of the MERL Manager.
• Establish smooth relationships across Plan International, partners, and government stakeholders in terms of Research and MERL
• Communicate effectively with Plan International staff, donors, and relevant government bodies

You will be a good fit if you have :

Qualifications/ experience essential: 

Knowledge  

• Master’s or associate degree in Statistics, Management information systems, Monitoring
• and Evaluation, computer science, or a related field.
• At least 5 years of Experience in applied research or data management and Monitoring
• and Evaluation
• Postgraduate professional training in monitoring, evaluation and research is preferred
• The ability to manipulate large, complex data sets into manageable, understandable
• Demonstrated Knowledge of rights-based development programming, particularly in
• relation to the major technical areas of Plan International Rwanda work.
• Significant experience and a strong understanding of processes, approaches, tools and
• methodologies that facilitate M&E, and organizational learning.
• Experience in applied research or data management may be an added advantage.

Skills 

• Advanced computers skills in SPSS, Stata and R for statistical analysis of quantitative
• data, Nvivo for qualitative (textual and audio-visual) data analysis (QDA)
• Knowledge of the environment and current effective practices on monitoring, evaluation
• and research approaches
• Strong mathematical, analytical, and data modelling skills.

• The ability to manipulate large, complex data sets into manageable, understandable
• Familiarity with data modelling software and Excel software
• Seen as a source of expertise in monitoring, evaluation and research
• Facilitation and/or training/Coaching skills
• Demonstrated abilities in Planning, Design and Coordination of Research projects
• Analytical skill in review of research proposals and reports
• Skills to facilitate participatory research with children
• Hands-on skills in database design and data management
• Data processing, analysis and interpretation
• Skills in indicator design and design of study instruments
• Excellent communication skills, both in written English and in face-to-face presentations

Behaviours 

• Demonstrates clear respect to all and especially children without discrimination
• Ability to develop, motivate and coach and mentor others
• Promotes high-quality child rights programs
• Having initiative and being able to work independently
• Promotes innovation and learning within the child rights realm
• Communicates clearly and effectively on child protection issues
• Confident in taking initiative and exploring new opportunities
• Assertiveness and shows cultural sensitiveness

Leadership Competencies 

• Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behaviour and speaks up when they see
• wrongdoing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to their own work and keeps their knowledge and skills up to date.
• Honest and efficient in the use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and
• listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges, and change, using own initiative to analyze issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS MANAGEMENT COMPETENCIES  

• Understands responsibilities, level of decision-making, and how my role contributes to the wider team.
• Works in accordance with the policies and procedures relevant to my role and responsibilities
• Uses the personal development tools available Creates channels of communication with other individuals and teams.
• Identifies with the Plan International logo and understands what they represent.
• Applies the brand guidelines to all forms of written and verbal communication.
• Considers the audience, purpose and accessibility of all communications, taking the local context and culture into account.  Where necessary, adjusts the tone, style, complexity and level of technical detail of communication accordingly.
• Evidence-based management: Understands the importance of high-quality data and the implications of poor data.  Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions elevant to my role.
• Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving our organization’s purpose.  Utilizes the digital tools available in line with privacy and
• safeguarding guidelines.

Technical Competencies 

• Research: Conducting and managing original investigations undertaken to gain knowledge and understanding about issues critical to Plan International, from conceptualization through to use including specific ethics processes.
• Statistics/ quantitative methods: Design, planning, collection, analysis and use of numerical information that can be transformed into statistics for analysis of trends, frequencies and correlation, to test the objective hypothesis.
• Qualitative methods: Design, planning, collection, analysis, and use of non-numerical data (transcripts, reports, stories, discussions, pictures, recordings, etc.) to explore meaning, perceptions, opinions, and perspectives from individuals or groups, to uncover the deeper meaning and significance of human behavior and experience, including contradictory beliefs, behaviors, and emotions.
• M&E in humanitarian response: Applying MERL processes, concepts and data collection to conflict-affected contexts, protracted and rapid emergencies and refugees.

How to apply :

CLICK HERE TO READ MORE AND APPLY

 

Receptionist Intern at ITM Africa Ltd: (Deadline 23 February 2023)

JOB VACANCY

POSITION : Receptionist Intern

Location : Kigali, Rwanda 

ITM Africa Ltd, an international company specializing in all HR solutions is assisting a client to recruit a Receptionist Intern

Purpose of role :

Receptionist Intern will serve as a positive first impression of the organization at all times, while handling the daily responsibilities of a receptionist with efficiency and ease. S/he will answer inquiries, provide relevant information to stakeholders, service providers and visitors, and maintain an organized front desk

What you will do :

Communication

• Responsible for receiving and management of visitors to the CO while ensuring visitors’ movements and accommodation needs are well coordinated and communicated appropriately.
• Attends correspondence and mailing activities of the office; receives and registers all incoming correspondences to the office, sorts out and distributes to the appropriate staff.
• Screens incoming telephone calls and transmit to relevant staff.
• Assist staff in placing long distance calls, register business or personal long-distance calls.
• Regularly update the Telephone Extension Directory for the office

Travel support

• Provides travel support to visitors, consultants, guests from both ‘the field’ and from ‘overseas’ Hotel bookings.
• Coordinates activities of visitors and work coordinate Administration briefing within 24 hours and ensure that visitors have received the visit package with 24 hours.
• Make a follow-up and arrange hotel reservation for staff and official visitors.

Admin & Office Management

• Report any damage and/or malfunction on the office utilities to the Log & Administration Officer and ensure that timely repair and maintenance is undertaken.
• Ensure that conference hall facilities are in order, clear and available for users as appropriate.
• Advice the Log & Admin Officer of any office repair and maintenance needs.
• As required, support in preparing standard letters for invitation letters for visitors and Administration letters.

Filing & Archiving:

• Work with the Log & Admin Officer to ensure proper filing of admin documents Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

You will be a good fit if you have : 

• Must have a university degree in Secretarial studies, Business or Management studies.
• Must have working knowledge of office switchboard systems, preferably system being
• used by Plan International Rwanda
• Must be proficient in the English and Kinyarwanda Language, both spoken and written.
• Communication skills
• Good organizational and interpersonal skill
• Willingness to work extra hours
• Ability to work in a multi-disciplinary and multicultural environment
• Integrity
• Impartiality

How to apply :

CLICK HERE TO READ MORE AND APPLY