3 Job Positions at Kilimo Trust: (Deadline: 14 December 2023)

PROGRAM ASSISTANT – MONITORING, EVALUATION & LEARNING – MEL at Kilimo Trust: (Deadline: 14 December 2023)

Job Title: Program Assistant – Monitoring, Evaluation & Learning (01) Position

Job Grade: KT5

Unit of Service: Kilimo Trust Rwanda Office

Reports To: Team Leader Quality Assurance & Resource Mobilization

Duty Station: Rwanda

Employment Category: Contract

Purpose of the Job

To provide support in designing and developing M&E systems for tracking Kilimo Trust Rwanda implemented projects and tracking and reporting progress in delivering KT strategy as measured by the set Key Performance Indicators (KPIs).
The PA-MEL will provide technical assistance to KT Rwanda Programs and Projects; and analyze and disseminate metrics and results of program performance with internal and external audiences.
Reporting to the Team Leader, Quality Assurance and Resources Mobilization, this position contributes to the achievement of timely and quality delivery of projects especially Kilimo Trust’s evidence-based tracking of KT interventions, documentation of program performance and impact, and its impact on Agribusiness Transformation in the EAC Region.

Responsibilities:

Monitoring and Data Collection:

Assist in the development and implementation of monitoring and evaluation (M&E) plans for various projects.
Conduct regular field visits to gather data, assess program activities, and ensure compliance with established M&E frameworks.
Contribute to Kilimo Trust quality programming and delivery of projects to all stakeholders.
Provide technical assistance and support to KT Regional and Country programs for design and implementation of M&E systems.
Provide professional advice and inputs on M&E plans/results frameworks for proposals and other new business opportunities.
Oversee and execute MEL activities included in the annual work plan, with particular focus on results, mainstreaming issues, impact as well as in lesson learning, in particular:

Data Management:

Manage and organize project-related data, ensuring accuracy, completeness, and confidentiality.
Support in the development and maintenance of databases, spreadsheets, and other tools for data tracking and analysis.
Work with project teams in making use of program and Project data to generate knowledge products for further synthesis and publication in peer-reviewed journals and submission for presentation at appropriate technical conferences in line with KT standards to increase its visibility nationally, regionally, and globally.

Reporting:

Contribute to the preparation of periodic reports on project progress, achievements, and challenges.
Collaborate with program teams to ensure timely and accurate reporting to donors and stakeholders.
Advising the projects team on progress, gaps, and measures for improvement
Review activity and quarterly progress reports and ensure they have evidence to back-up delivery of results/envisaged change.

Capacity Building:

Provide training and guidance to program staff on M&E methodologies, data collection techniques, and reporting requirements.
Foster a culture of learning and continuous improvement within the organization.
Developing and sharing impactful stories of change for use in resource mobilization

Collaboration:

Work closely with program managers, coordinators, and other relevant staff to integrate M&E activities into project planning and implementation.
Collaborate with external partners and stakeholders to enhance the effectiveness of monitoring and evaluation processes.

Competencies Required

Strong analytical and problem-solving skills.
Demonstrated understanding of the project cycle management
Proficiency in data analysis tools and software.
Proven track record of successful experience in writing reports and reviews, delivering presentations and defending recommendations.
Demonstrated experience in data collection, analysis synthesis, and preparation of strategic information for decision-makers.

Educational Qualifications and Experience Required

Bachelor’s degree in a relevant field (e.g., international development, social sciences, statistics,).
Previous experience in monitoring and evaluation, data management, or related fields.
At least Four (4) Years relevant experience
Applicants with experience in Implementation of agricultural projects will have added advantages

How to Apply

If you are the right candidate, please send your application letter plus the following:

An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above).
The names and contacts of three referees, and a daytime contact telephone number of each of them.
Copies of Academic Certificate and Transcripts for O’ level, A’ level – where applicable, Under-Graduate and Post-Graduate qualifications
The names and contacts of your immediate supervisor(s) in the current job and two of your immediate previous jobs.
Your daytime contact telephone number; and
A statement and proof of current remuneration package

Please submit your application documents electronically to recruitment@kilimotrust.org

Address all applications to The Human Resource & Administration Manager, Kilimo Trust.

Deadline for application: 14 December 2023

Only shortlisted candidates will be contacted

PROGRAM OFFICER AGRIBUSINESS – ENTERPRISE DEVELOPMENT at Kilimo Trust: (Deadline: 14 December 2023)

Job Title: Program Officer Agribusiness -Enterprise Development (01) Position

Job Grade: KT4

Unit of Service: Kilimo Trust Rwanda Office

Reports To: Country Team Leader – Rwanda

Duty Station: Rwanda

Employment Category: Contract

Purpose of the Job

To provide technical guidance and oversight on the development of agribusiness enterprises.
To design, implement, and manage initiatives aimed at fostering the growth and sustainability of agribusiness enterprises.
Collaborate with diverse stakeholders, including farmers, government agencies, and industry partners, to drive innovation and enhance the overall agribusiness ecosystem.

Responsibilities:

Enterprise Development:

Identify and assess opportunities for agribusiness enterprise development.
Promote the establishment of micro and small-scale businesses with potential to create employment and entrepreneurial opportunities, mostly for youth and women.
Support Enterprises to design bankable business plans, ensuring viability and sustainability.
Foster equitable integration of supported Agro-enterprises into market-oriented systems.
Support entrepreneurs in the design and implementation of tailored growth plans/strategies for their enterprises.
Support future entrepreneurs in identifying digital solutions to improve the SME service quality.
Connect enterprises with relevant support services, including access to finance and networking opportunities.
Support preparation of trade fairs, exhibitions, and learning events for supported agribusinesses.
Provide practical guide to compliance for supported Agro-enterprises.

Value Chain Enhancement:

Analyze and optimize agribusiness value chains to improve efficiency and increase profitability.
Build and maintain strong relationships with Agro Enterprises, Government Agencies, and other relevant stakeholders.

Capacity Building:

Provide training and capacity-building programs for agribusiness stakeholders including Youth and Women.
Provide mentorship and guidance to enhance the skills and capabilities of enterprise teams.
Develop Programs on how to support SME development through business support services, business incubators, and other innovative approaches.
Lead preparation of relevant manuals and tools.

Market Analysis:

Conduct market research to identify trends, opportunities, and challenges in the agribusiness sector.
Develop strategies to position agribusiness enterprises competitively in the market.
Identify and create opportunities for farmers to access markets and increase their income.
Establish and strengthen linkages between farmers, processors, and other actors in the value chain.

Partnership Development:

Collaborate with government agencies, NGOs, and industry partners to create synergies and support agribusiness development initiatives.
Cultivate and maintain strong relationships with stakeholders at various levels.
Facilitate collaboration and partnerships to strengthen the agribusiness value chain.
Maintain updated database of created/supported agribusinesses and startups.

Educational Qualifications and Experience Required

Master of Science Degree in Agribusiness, Entrepreneurship, Business studies, Economics, Agriculture, Food Science, or relevant qualification.
At least four (4) years of relevant experience in business viability analysis, business planning, coaching, mentorship, or startups support.
Demonstrated experience in nurturing of new enterprises.
Understanding of standards and quality management systems is an added advantage.
Knowledge of business development tools.
Proven experience in managing multiple and competing tasks while maintaining quality of deliverables within deadlines.
Advanced oral and written communication skills in English and Kinyarwanda.
Ability to take on assignments that require travel to field locations.

How to Apply

If you are the right candidate, please send your application letter plus the following:

An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above).
The names and contacts of three referees, and a daytime contact telephone number of each of them.
Copies of Academic Certificate and Transcripts for O’ level, A’ level – where applicable, Under-Graduate and Post-Graduate qualification
The names and contacts of your immediate supervisor(s) in the current job and two of your immediate previous jobs.
Your daytime contact telephone number; and
A statement and proof of current remuneration package

Please submit your application documents electronically to recruitment@kilimotrust.org

Address all applications to The Human Resource & Administration Manager, Kilimo Trust.

Deadline for application: 14^th December 2023

Only shortlisted candidates will be contacted

Accountant Position at Kilimo Trust: (Deadline: 14 December 2023)

Job Title: Accountant (02)

Job Grade: KT5

Unit of Service: Finance & Administration Unit

Reports To: Finance Manager

Employment Category: Contract

Duty Station: Rwanda(01) Kenya (02)

Purpose of the Job

To provide timely and reliable financial information and analysis that leads to effective decision making for Kilimo Trust
To process all Kilimo Trust financial transactions, keep track of KT budgets, preparation of financial reports for the donors and other stakeholders, ensure that financial procedures are accurately implemented and effectively support the audit process.

Financial Management

Ensuring proper and timely recording of all the financial transactions of Kilimo Trust Accounting software
Oversee the preparation of timely and accurate monthly, quarterly, and annual financial and management reports.
Provide financial insights to facilitate decision making in executing of the Kilimo Trust strategy, providing guidance and financial analysis to management and the Board to ensure delivery of results.
Lead the budgeting process: develop, review, finalize, and oversee budgets that represent and align with organizational objectives and programmatic activities.
Maintain and regularly update and reconcile the general ledger, accounts payables, accounts receivables, and payroll.
Recommend and report on benchmarks upon which financial performance is measured in the organisation.
Ensure effective management of grant reporting and reconciliation in accordance with the guidelines from donors/ funders.
Monitor the financial performance of the organization including its subsidiaries and projects through regularly budget monitoring reports.
Oversee the preparation and development of budgets and forecasts for the organisation.

Leadership and Relationship Management

Manage financial relations with donors including compliance, timely and good quality reporting as specified in the grant agreements.
Conduct regular trainings for the staff and implementing partners / grantees on the financial procedures, reporting and any other related financial responsibilities.
Effectively supervise the staff responsible for the Finance Function in the organisation.
Provide support and maintain a competent and motivated team through constructive feedback, coaching and mentoring.

Audit, Compliance and Risk Management

Regularly review and update the KT Financial, Risk and Procurement Manuals and procedures to ensure compliance with-best practice and in line with international standards.
Promote effective risk management for the key risks under the Unit control in accordance with the organisation’s Risk Management framework.
Ensure compliance with the organisation’s policies as well as statutory financial (local/national) regulations for all Country offices.
Coordinate and manage the processes of internal and external audit, accounting, and reporting requirements as set by Country specific regulatory bodies where the organization has offices.
Regularly update the financial control systems to strengthen the financial management of the Trust.
Oversee all tax related activities in all Countries where KT has operations.

Program Development, Planning, and Implementation

Participate in fundraising activities of the Trust through preparation of budgets for project proposals.
Actively participate in identification of fundraising opportunities.
Analyze and report on actual and planned monthly expenditure, interpret, and communicate with Team Leaders, advise of variance against approved budgets, and make recommendations for corrective action.
Conduct field travel visits to review financial procedures among partners / grantees supported by Kilimo Trust.
Ensure safety of the assets of Kilimo Trust by instituting effective safety measures.

Key Performance Indicators

Receiving un-Qualified Audit for organization and projects
Timely and good quality submission of all financial reports to management and Donors/funders.
Accurate and timely submissions of all proposal budgets to prospective funders.
Cost overruns are maintained within 5% of approved budgets.
Robust internal control system that reduces errors and misstatements in financial reports
All KT Assets and resources are safeguarded.
New projects secured from donors / funders.
Functional Risk Management System.

Competencies Required

Excellent leadership skills to effectively lead, manage, and grow the Finance function in Kilimo Trust.
Strategic thinker that will support management and the board effectively.
Outstanding verbal and written communications skills
Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality of deliverables.
Proven ability to make complex and time-sensitive decisions in the best interest of the organization.
Must have outstanding analytical and problem-solving skills.
Ability to work independently and as a team player with a high emotional intelligence quotient

Educational Qualifications and Experience Required

Minimum of Seven years’ experience in a Senior Management Finance Position in Non -Government Organisation.
Experience of working with Regional Organizations is an added advantage.
Qualified Accountant (CPA/ ACCA)
Must be a member of the Institute of Certified Public Accountants of their respective Country.
Proven numeracy and financial analysis / planning skills
Very good experience in proposal preparation and budget formulation
Experience of strategy formulation and program planning processes.
Understanding of donor financial policies and procedures.
Experience in managing financials for USAID funded Programs.
Experience in Grant Management
Working knowledge of Odoo System is an advantage

How to Apply

If you are the right candidate, please send your application letter with the following:

An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above).
The names and contacts of three referees and a daytime contact telephone number of each of them.
Copies of Academic Certificate and Transcripts for O’ level, A’ level – where applicable, Under-Graduate, Post-Graduate and Professional qualifications
The names and contacts of your immediate supervisor(s) in the current job and two of your immediate previous jobs.
Your daytime contact telephone number; and
A statement and proof of current remuneration package

Please submit your application documents electronically to recruitment@kilimotrust.org

Address all applications to The Human Resource & Administration Manager, Kilimo Trust.

Deadline for application: 14 December 2023

Only shortlisted candidates will be contacted

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