3 Job Positions at MINECOFIN: (Deadline 11 October 2023)

3 Job Positions at MINECOFIN: (Deadline 11 October 2023)

IFMIS & System Specialist Under Contract at MINECOFIN: (Deadline 11 October 2023)

Job description

Under direct supervision and guidance of the LG PFM Capacity Building Program Manager, the IFMIS & System Specialist will be responsible of the following
– Undertake stocktaking of capacity gaps in using IFMIS in collaboration with Districts, the Project Coordinator and the IFMIS Coordinator or
his/her delegate;
– Prepare an action plan in consultation with Districts and subsidiary entities on how to strengthen capacities of the staff using IFMIS in Districts
and their subsidiary entities in accounting and financial reporting matters;
– Develop new IFMIS functionalities for decentralized entities in partnership with IFMIS Project Manager, Business Analysts, Architects and
Designers;
– Upgrade existing IFMIS functionalities for decentralized entities as user requirements’ change;
– Create test data and write all required test codes to assure that the written functional codes produce results a per user requirements;
– Test software to ensure the code is correct, fix bugs where they occur and rerun and recheck the application until is produces the correct results;
– Design and develop guidelines for deploying statutory and ad hoc system reports;
– Document every aspect of the IFMIS source codes as a reference for future maintenance and upgrades;
– Update job knowledge by studying advanced development tools, programming techniques, and computing equipment;
– Work with system administration resources to ensure best architectural, deployment and performance within hosting infrastructure;
– Contribute to the IFMIS technical solution from design to code level;
– Carrying out any other duties that will be assigned by the IFMIS Coordinator in line with the improvement of financial management of the
Government of Rwanda.
– Engage with the Monitoring and Evaluation team including contributing data to help analyze the capacity building interventions;
– Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.
– Attend and participate in the following coordination meetings:
• Joint meetings between the PFM specialists, the Programme Coordinator, FDD, MINECOFIN technical departments and MINALOC every six
months;
• Stock-taking meetings between each PFM specialists’ team and the district technical teams, Corporate Services Division Manager, Sector
Executive Secretaries, and Vice Mayor for Finance every four months;
• Meetings every two months with District PFM counterparts for coordination and updates.
– Prepare the action plan to guide the IFMIS software development and customization to the needs of districts and their subsidiary entities;
– Deliver capacity building activities to staff in districts and their subsidiary entities in IFMIS;
– Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.

2 Job Positions of LG Procurement Specialist Under Contract at MINECOFIN: (Deadline 11 October 2023)

Job description

Under direct supervisor and guidance of the LG PFM Capacity Building Program Manager, the LG Procurement Specialist will be responsible of the following:
• Undertake stocktaking of capacity gaps in public procurement laws, procedures and standard practices in place in collaboration with the
Districts, Project Coordinator and counterparts in Rwanda Public Procurement Authority;
• Develop a set of pathways for learning that recognize the diversity of individuals who undertake procurement across local government and the
degree to which they have knowledge and expertise in procurement (from novices to masters).
• Provide specialist advice to Project Coordinator and Senior Stakeholders on procurement policy, procurement planning, contract formation and
contract management activities, including policy exemptions, contract variations, and renewal and extension strategies.
• Initiate capacity development activities in collaboration with the Project Coordinator and counterparts in Rwanda Public Procurement Authority;
• Actively participate in delivering on PFM capacity building initiatives designed in collaboration with Districts and approved in the Fiscal
Decentralization Joint Action Plan and others as assigned by the hierarchy;
• Prepare an action plan to strengthen capacities of the PFM Staff in Districts and their subsidiary entities in areas of public procurement;
• Provide coaching to PFM staff at District and their subsidiary entities in public procurement;
• Collaborate with other Specialists to ensure the sustainable transfer of capacities to PFM staff in all in districts and their subsidiary entities;
• Participate in delivery of training workshop to PFM Staff and other stakeholders from MINECOFIN and other Institutions involved in building
capacities for the PFM staff in districts and their subsidiary entities;
• Engage with the Monitoring and Evaluation team including contributing data to help analyze the capacity building interventions;
• Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.
• Attend and participate in the following coordination meetings:
-Bi-monthly coordination meetings for each team based at province;
-Joint meetings between the PFM specialists, the Programme Coordinator, FDD, MINECOFIN technical departments and MINALOC every six
months;
-Stock-taking meetings between each PFM specialists’ team and the district technical teams, Corporate Services Division Manager, Sector
Executive Secretaries, and Vice Mayor for Finance every four months;
-Meetings every two months with District PFM counterparts for coordination and updates.
• Prepare the action plan to guide capacity building interventions for districts and their subsidiary entities in areas of public procurement;
• Deliver capacity building activities to staff in districts and their subsidiary entities in public procurement systems and practices;
• Prepare monthly, quarterly and annual reports on implementation of the action plan specified in a) above.