3 Job Positions at MINIYOUTH: (Deadline 22 February 2022)

3 Job Positions at MINIYOUTH: (Deadline 22 February 2022)

Administrative Assistant to the Minister at MINIYOUTH: (Deadline 22 February 2022)

Job description

The Administrative Assistant to the Minister shall report to the Minister and is responsible of:
– Receive and direct visitors for the Minister
– Receive and exploit and dispatch emails, prepare and write draft letters and other correspondences in Minister’s office;
– Ensure that files to be forwarded to the Minister are ready on time;
– Remind the Minister of urgent files, meetings, and important events and arrange them in a priority order in his/her office to facilitate his/her work;
– Remind the Minister of urgent files, meetings, and important events and arrange them in a priority order in his/her office to facilitate his/her work
– Keep the diary of the Minister;
– Take minutes during the meetings chaired by the Minister;
– Carrying out any other relevant tasks assigned by the Ministry authorities.

Internal Auditor at MINIYOUTH: (Deadline 22 February 2022)

Job description

1. Monitor and evaluate the controls over revenues, expenditures, and liabilities designed to optimize the efficient use of resources.
2. Perform regular audits of systems, programs, and functions to help improve efficiency.
3. Review the response of management to audit recommendations and implement actions on financial and other institutional matters to ensure their compliance with applicable laws, instructions, regulations, and procedures.
1. Support planning mechanisms and processes for the institution and undertake effective prioritization and planning of personal tasks to assess whether current controls are adequate to manage identified risks and the effectiveness of risk management practices.
4. To examine adherence to any policy, contractual, regulatory, and legislative.
5. Provide advisory services and solutions to financial control issues on cases or dossiers engaging the institution.
6. Establish and work with a network of stakeholders and partners related to the effectiveness of risk management practices such as MINECOFIN, Auditor General’s office, and other stakeholders.
7. To carry out the control current or à Posteriori, the execution of the budget execution and to organize the auditing plan of other relevant institutions affiliated to the Ministry.
8. To verify the conformity and legality and exactness of all debt documents;
9. To control the regularity and legality of expenditures incurred and payments effected by the Ministry in virtue of laws and procedures governing public expenditure;
10. To ensure that operations are executed in conformity with the regulations in force;
11. To ensure that access to assets is only possible with authorization of the Service in charge of financial management;
12. Conduct physical and personnel controls (procedures concerning human resources management, assets controls……)
13. Conduct an independent and continuous appraisal of activities to ensure that all others controls are operating accordingly to practices as described by Gov.
14. Propose useful amendments to improve the procedures, supports, and rules related to a priori and a posteriori budgetary controls and financial and accountancy operations
15. To make follow-up on the implementation of the Auditor General’s recommendations
16. To perform any other duties assigned to him/her in the institution.

Director of Planning , Monitoring & Evaluation Unit at MINIYOUTH: (Deadline 22 February 2022)

Job description

The Director of Planning, Monitoring and Evaluation Unit shall report to the Permanent Secretary and will be responsible for:

A. Design Product, Project, and Policy function

– Review the Ministry’s performance and advise Ministry’s Officials on Products, Policies, and Strategies that may be adopted to increase effectiveness and efficiency in fulfilling its mandate;
– Monitor and participate in the formulation of policies, strategies, and programs of the Ministry;
– Consult with stakeholders and others on developing a range of project management related plans,
– Assess and advise on risks in relation to project activities,
– Carry out any other relevant tasks assigned by superiors

B. Planning function

– Coordinate the formulation and preparation of the Ministry’s strategic plan, medium-term plan, and annual action plan;
– Lead the development of Periodical plans, strategies, and programs to guide the Youth and Culture Sector.
– Liaise with the Ministry of Finance and Economic Planning on the budgeting process and assist in the preparation of the Ministry’s budget;
– Supervise staff in charge of planning and product development unit to ensure that they perform their duties perfectively and they grow professionally and achieve the objectives of the unit and the sector in general.
– Develop and propose project profile document and strategies for resource mobilization;

C. Monitoring and Evaluation function

– Coordinate the monitoring of the implementation of the Ministry’s Annual Action Plan, Strategic Plan, and Minister’s Performance Contract;
– Prepare monthly, quarterly, and annual activity reports and submit them to the supervisor
– Design control and impact evaluation mechanisms for integrated projects
– Coordinate preparation of periodic performance reports;
– Provide technical support on M&E processes within the Ministry;
– Coordinate mid-year and annual performance reviews of the Ministry;
– Monitor performance of Executive Agencies under the Ministry.
– Analyze data and evaluate the effectiveness of project activities

D. Research and Statistics function

– Prepare project plans dealing effectively with timeframes, cost, quality, and resource management
– Coordinate the collection and analysis of statistics regarding two sectors Youth and Culture;
– Ensure the development and updating of a functional statistical database of the Ministry.