3 Job Positions at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)
Secretary to Finance at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)
Job description
• Handle internal and external correspondence from Finance unit;
• Receive and verify all invoices from suppliers;
• Check the invoice with supporting documents;
• Communicate with suppliers to clarify any issue identified in the submitted documents;
• Track if all received invoices have been paid on time and report any delay;
• Work closely with contract managers to collect information needed by the finance unit;
• Ensure the document requesting for funds is submitted to the appropriate staff;
• Facilitate audits by ensuring proper filing of finance records;
• Facilitate audits by ensuring proper filing of finance records;
• Prepare adhoc reports as requested by the Director of Finance;
• Manage office systems and filing procedures, plan, schedule and coordinate meetings, appointments and other activities;
• Filing and follow up on all urgent signatures and other correspondences;
• Perform any other duties that may be assigned to her/him by the Supervisor.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
-
Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Advance Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Resource management skills
-
Analytical skills
-
Problem solving skills
-
Decision making skills
-
Time management skills
-
Risk management skills
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Results oriented
-
Digital literacy skills
-
Office management skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
Director of Administration & Finance Unit at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)
Job description
1. Coordinate the development, execution, monitoring and reporting of the RPPA budget (ordinary)
Participate in the development of key priorities/Action Plan of the institution(RPPA) ;
Participate in the budget preparation process;
Participate in budget negotiation with MINECOFIN;
Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
Monitor RPPA budget execution in compliance with the public finance rules and procedures;
Formulating an appropriate financial management and accounting systems and procedures
Receive and check all invoices and requests and forward them for payment;
Verify and sign all payments;
Ensure timely preparation of periodic budget execution and financial statement reports;
Participate in budget revision process.
2. Coordinate staff recruitment and selection process.
Supervise the implementation of the policies and procedures of recruitment of staff;
Supervise and assess the process of recruitment from advertisement to selection of successful candidates;
Organize the orientations/induction of the new staff
Lead the probation process.
3. Coordinate staff planning and development.
Ensure need assessment of staff capacity building;
Ensure the development of capacity building plan ;
Ensure the timely submission of the capacity building plan to the relevant institution;
Ensuring the implementation of capacity building plan;
Monitor regular trainings impact assessment;
4. Coordinate performance management of RPPA staff.
Coordinate the preparation and signing of the performance contracts;
Monitor the implementation of the employees’ performance contracts;
Coordinate staff performance evaluation;
Consolidate and submit the annual performance evaluation report of employees.
5. Ensure staff welfare
Ensure timely staff salary payment and other benefits
Ensure employees complaints are handled;
Ensure the declaration of statutory withheld (PAYE, Pension and health contributions) are timely made
Ensure recreational services for the staff is provided
Ensure staff refreshment is provided;
Coordinate staff leave plan and implementation;
Organize unit regular meetings;
6. Ensure proper Labor relations
Ensure compliance with public service laws and regulations in force;
Monitor staff attendance, investigate causes for staff absence and recommend solutions;
Coordinate the
Minimum Qualifications
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Degree in other field with API/PFM Certificate
Experience: 3
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Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
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Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
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Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
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Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Resource management skills
-
Analytical skills
-
Problem solving skills
-
Decision making skills
-
Networking skills
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Leadership skills
-
Mentoring and coaching skills
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Time management skills
-
Risk management skills
-
Performance management skills
-
Results oriented
-
Digital literacy skills
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Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
-
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
-
Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)
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Proficiency in financial management systems
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Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management
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Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)
Legal Specialist(under contract) at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)
Job description
Provide legal advice, opinion, and interpret legal texts
Provides advice on the application of legal instruments that govern public procurement;
Provides practical legal opinions to ensure that the appropriate legal approach is taken on arising matters in accordance with existing laws;
Reviews ongoing cases and advice management accordingly;
Reviews and advises management on legal compliance with National policies and procedures in the field of Public Procurement;
Ensures proper recording of all legal documents and precedents where the institution was involved;
2. Contract management
Participates in contracts’ negotiations engaging RPPA;
Ensures drafted contracts fulfil all requirements before being concluded by concerned parties;
Preserves all documents relating to the contract
(Negotiation minutes….);
Monitors contract execution to ensure contract closure, extension or renew;
Provides legal advice on contract disputes settlement;
Provides legal advice to Procuring entities on contract disputes settlement.
Produces and submits quarterly contracts management reports to MINIJUST.
3. Manage inquiries regarding Law/Contract management and drafting legal texts
Drafts legislative instruments (Laws and regulations, MOU);
Ensures proper legal compliance on documents produced within the institution with legal implications;
Works closely with stakeholders to speed up the adoption of legal provisions in process initiated by RPPA;
Works closely with contract management specialists in RPPA to provide support on
requests from PEs involving contract management issues
Liaises with the Ministry of Justice and other Institutions in legal matters;
Prepares requests for state attorney to represent the institution before the court;
Performs any other task that may be assigned to him/her by the Director General
4. Liaise with the Ministry of Justice and other Institutions in legal matters
Works closely with other Institutions including the Office of Attorney General by providing necessary information on legal issues involving the institution;
Attends coordination and validation meetings organized by the Ministry of Justice and other Institutions.
Edits Draft legal texts of various institutions to ensure the compliance with the provisions of Public procurement;
Collects and keep records all laws, decisions related to jurisprudence in the area of complaints of interest to the institution;
Collects, review and keep legal documents, instruments or other materials relating to RPPA and ensure its operationalization;
Preserves relevant documents relating to the contract, minutes (negotiation minutes…);
5. Conduct legal research
Carry out legal research and highlight potential problems that may engage the liability of the institution;
Propose new amendments and revision of existing legal instruments related to the mission and mandate of the institution;
Initiate new legal instrument drafting
Performs any other task that may be assigned to him/her by the Director General
Minimum Qualifications
-
Master’s Degree in Law
Experience: 3
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
– Experience of working with E-government, procurement system or other procurement software
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Understanding of other relevant laws related to business and procedures;
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Understanding of public procurement laws and procedures;
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Resource management skills
-
Problem solving skills
-
Time management skills
-
Risk management skills
-
Results oriented
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