3 Job Positions at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

3 Job Positions at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

Secretary to Finance at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

Job description

• Handle internal and external correspondence from Finance unit;
• Receive and verify all invoices from suppliers;
• Check the invoice with supporting documents;
• Communicate with suppliers to clarify any issue identified in the submitted documents;
• Track if all received invoices have been paid on time and report any delay;
• Work closely with contract managers to collect information needed by the finance unit;
• Ensure the document requesting for funds is submitted to the appropriate staff;
• Facilitate audits by ensuring proper filing of finance records;
• Facilitate audits by ensuring proper filing of finance records;
• Prepare adhoc reports as requested by the Director of Finance;
• Manage office systems and filing procedures, plan, schedule and coordinate meetings, appointments and other activities;
• Filing and follow up on all urgent signatures and other correspondences;
• Perform any other duties that may be assigned to her/him by the Supervisor.

Director of Administration & Finance Unit at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

Job description

1. Coordinate the development, execution, monitoring and reporting of the RPPA budget (ordinary)
 Participate in the development of key priorities/Action Plan of the institution(RPPA) ;
 Participate in the budget preparation process;
 Participate in budget negotiation with MINECOFIN;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor RPPA budget execution in compliance with the public finance rules and procedures;
 Formulating an appropriate financial management and accounting systems and procedures
 Receive and check all invoices and requests and forward them for payment;
 Verify and sign all payments;
 Ensure timely preparation of periodic budget execution and financial statement reports;
 Participate in budget revision process.
2. Coordinate staff recruitment and selection process.
 Supervise the implementation of the policies and procedures of recruitment of staff;
 Supervise and assess the process of recruitment from advertisement to selection of successful candidates;
 Organize the orientations/induction of the new staff
 Lead the probation process.
3. Coordinate staff planning and development.
 Ensure need assessment of staff capacity building;
 Ensure the development of capacity building plan ;
 Ensure the timely submission of the capacity building plan to the relevant institution;
 Ensuring the implementation of capacity building plan;
 Monitor regular trainings impact assessment;
4. Coordinate performance management of RPPA staff.
 Coordinate the preparation and signing of the performance contracts;
 Monitor the implementation of the employees’ performance contracts;
 Coordinate staff performance evaluation;
 Consolidate and submit the annual performance evaluation report of employees.
5. Ensure staff welfare
 Ensure timely staff salary payment and other benefits
 Ensure employees complaints are handled;
 Ensure the declaration of statutory withheld (PAYE, Pension and health contributions) are timely made
 Ensure recreational services for the staff is provided
 Ensure staff refreshment is provided;
 Coordinate staff leave plan and implementation;
 Organize unit regular meetings;
6. Ensure proper Labor relations
 Ensure compliance with public service laws and regulations in force;
 Monitor staff attendance, investigate causes for staff absence and recommend solutions;
 Coordinate the

Legal Specialist(under contract) at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

Job description

Provide legal advice, opinion, and interpret legal texts
 Provides advice on the application of legal instruments that govern public procurement;
 Provides practical legal opinions to ensure that the appropriate legal approach is taken on arising matters in accordance with existing laws;
 Reviews ongoing cases and advice management accordingly;
 Reviews and advises management on legal compliance with National policies and procedures in the field of Public Procurement;
 Ensures proper recording of all legal documents and precedents where the institution was involved;
2. Contract management
 Participates in contracts’ negotiations engaging RPPA;
 Ensures drafted contracts fulfil all requirements before being concluded by concerned parties;
 Preserves all documents relating to the contract
(Negotiation minutes….);
 Monitors contract execution to ensure contract closure, extension or renew;
 Provides legal advice on contract disputes settlement;
 Provides legal advice to Procuring entities on contract disputes settlement.
 Produces and submits quarterly contracts management reports to MINIJUST.
3. Manage inquiries regarding Law/Contract management and drafting legal texts
 Drafts legislative instruments (Laws and regulations, MOU);
 Ensures proper legal compliance on documents produced within the institution with legal implications;
 Works closely with stakeholders to speed up the adoption of legal provisions in process initiated by RPPA;
 Works closely with contract management specialists in RPPA to provide support on
requests from PEs involving contract management issues
 Liaises with the Ministry of Justice and other Institutions in legal matters;
 Prepares requests for state attorney to represent the institution before the court;
 Performs any other task that may be assigned to him/her by the Director General
4. Liaise with the Ministry of Justice and other Institutions in legal matters
 Works closely with other Institutions including the Office of Attorney General by providing necessary information on legal issues involving the institution;
 Attends coordination and validation meetings organized by the Ministry of Justice and other Institutions.
 Edits Draft legal texts of various institutions to ensure the compliance with the provisions of Public procurement;
 Collects and keep records all laws, decisions related to jurisprudence in the area of complaints of interest to the institution;
 Collects, review and keep legal documents, instruments or other materials relating to RPPA and ensure its operationalization;
 Preserves relevant documents relating to the contract, minutes (negotiation minutes…);
5. Conduct legal research
 Carry out legal research and highlight potential problems that may engage the liability of the institution;
 Propose new amendments and revision of existing legal instruments related to the mission and mandate of the institution;
 Initiate new legal instrument drafting
 Performs any other task that may be assigned to him/her by the Director General