3 Job Positions at RwandAir Catering Ltd: (Deadline 24 September 2022)

3 Job Positions at RwandAir Catering Ltd: (Deadline 24 September 2022)

HR & Admin Coordinator at RwandAir Catering Ltd: (Deadline 24 September 2022)

JOB ADVERT

1. Job title : HR & Admin Coordinator
2. Department : HR & Admin           
3. Reports to : Senior Manager HR & Admin

4. Job Purpose:

We are looking for an HR & Admin coordinator to join our team and support the day-to-day activities of our Human Resources and Admin department.

HR & Admin coordinator’s responsibilities include processing employee data, updating employee files and assist in arranging all required documents for hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Responsibilities

• Track leave database, eligibility and closing balances for each staff at the end of every month and provide this information on monthly basis to the Senior HR and Admin Manager.
• Gather payroll inputs such as days not worked, maternity days and other deductions to payroll
• Prepare both expatriate and local staff payroll at the end of each month and submit for review and approval
• Maintain a complete data base of all employees in payroll in specified excel sheet /softwareand update them regularly with any changes
• Share annual /midyear appraisals forms to all staff
• Prepare staff contract renewals in a timely manner.
• Maintain the employee personal files, recruitment file and performance management related documents
• Schedule job interviews and contact candidates as required by the senior HR Manager
• Ensure resignation letters are received from employees who intend to leave and submit them to Senior HR & Admin Manager.
• Keep training and onboarding material
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for) before the senior HR & admin manager can intervene.
• Prepare immigration related letter for official travels.
• Filing of all staff documents, memos and hospital bills.
• Keep records and track all services provider’s contract renewal dates example ( all insurances contracts, telephone contracts and so on)
• Writing requested letters and Processing of documents required.
• Any other job that might be assigned by the Senior HR & admin Manager

 Requirements and skills

• Work experience as an HR & Admin coordinator,
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Experience using spreadsheets
• Organizational skills
• Good verbal and written communication skills

Preferred Education Background:

Degree in Human Resources, or Social Sciences,

Preferred Work Experience:

• Minimum 2-3 years of experience in HR and Admin
• A career in profit organizations will be an asset
• Good knowledge of computer – Windows and Microsoft Office applications   (Outlook, Word, Excel)

Fluent in English

How to apply

• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address

 NOTE: Only shortlisted candidates will be contacted.

If you meet all the criteria send the above documents (all in English) to hr.admin@rwandaircatering.rw & operation@rwandaircatering.rw not later than 24^th September 2022.

NB: Your application letter MUST specify the position you are applying for.

Quality Assurance & Hygiene Officer at RwandAir Catering Ltd: (Deadline 24 September 2022)

JOB ADVERT

1. Job title : Quality Assurance & Hygiene Officer
2. Department : Quality Assurance
3. Reports to : Quality Assurance Manager

 4. Job Purpose:

To ensure that international food quality & safety standards are maintained throughout the company’s operations. Ensure that food products are safe and free of pathogens that can cause serious illness. Ensure and promote health and safety in the workplace and promote accident prevention and health and safety measures within the company

Job description.

• Monitor and ensure that the quality and safety of the production process is not compromised.
• Report the major hygiene/quality issues to the QA manager, identified through Internal Audit System.
• Ensure that the food & nonfood items from suppliers do comply with specifications.
• Comply with documentation on HACCP/HALAL procedures as required by the customer/ regulatory Authorities and the Organization.
• Monitor all staff for compliance with safety standards and promote safe practices at work in the company.
• Maintain accurate reports on Accidents & Injuries at the work place.
• Supervising the cleaning team & ensuring that there is high level of cleanliness & hygiene throughout the facility.

• Making sure that the cleaning schedules & records are filled & signed on a daily basis.
• Inspection of cleaning equipment & materials on a regular basis so as to know when they are worn out & request for replacement.
• Communicating properly with other departments.
• Controlling & monitoring the usage of cleaning chemicals so as to avoid or minimize waste or misuse.
• Ensuring that there is timely ordering of cleaning chemicals & materials.
• Carry out any other duty assigned by QAM.

Knowledge, Skills and Experience

• Bachelor’s degree in Food Science & Tech
• Trained food safety Management Systems especially HACCP
• 3 years working experience in food industry
• Strong people and process management skills.
• Fluent English, written and spoken.
• Excellent skills at developing concept, ensuring documentation.
• Strong analytical skills

Core Competencies:

• Safety
• Team orientation
• Integrity
• Accountability
• Enthusiasm

How to apply

• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address

NB:  Only shortlisted candidates will be contacted.

If you meet all the criteria send the above documents (all in English) to hr.admin@rwandaircatering.rw & quality@rwandaircatering.rw not later than 24^th September 2022.

Note: Your application letter MUST specify the position you are applying for.

Procurement Manager at RwandAir Catering Ltd: (Deadline 24 September 2022)

JOB ADVERT

1. Job Title: Procurement Manager

2. Reports to: General Manager

3. Department: Procurement and Logistics

Job Purpose

We are looking for an experienced Procurement Manager to manage the company’s sourcing capabilities. He/she will be responsible for strategizing and negotiating with suppliers and vendors in order to acquire the most cost-effective deals and to reduce procurement expenses. To ensure quality control and adhering to the company’s policies and procedures on procurement

Duties and Responsibilities

• To coordinate transparent, non-fraudulent, and cost-effective procurement of goods and services from initial to the final stage of delivery.
• To oversee proper and timely logistics of all supplies from the suppliers to the company stores,
• Leading and driving supplier negotiation, planning interaction, and assessing success against desired out comes;
• Continuous performance monitoring of suppliers through total cost of ownership model;
• Leading strategic interfaces with suppliers through analyses, evaluation, benchmarking, and categorization of their performance, against expectation and unexpected challenges critical dates in relation to the delivery of the needed goods/services;
• To maintain a database of approved suppliers and agreed prices;
• To Review the quotations from prospective suppliers of goods and services in accordance with the company procurement policy and procedures;
• To liaise with the RwandAir procurement team on all matters of central procurement arrangements;
• To review the price quotes in liaison with the procurement team and to submit recommendations for the consideration of the procurements committee;
• To revise and update procurement policy to capture all evolving circumstances to ensure all purchases are in line with the policy.
• To manage the ordering process cycle and follow-up delivery in accordance with the company’s procurement policy and procedure
• To maintain a register of purchase orders and submit a weekly progress report on the status of the procurement function in the company i.e. status of orders in progress, successes, difficulties, planned orders, etc.;
• Supervision and management of direct reports to ensure high performance;
• Devise fruitful sourcing strategies;
• Discover capable suppliers and initiate business and organization partnerships;
• Negotiate with external vendors to secure advantageous terms;
• Approve the ordering of necessary goods and services;
• Finalize purchase details of orders and deliveries;
• Examine and manage existing contracts to ensure that they don’t expire before renewal.
• Track and report key functional metrics to reduce expenses and improve effectiveness;
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company;
• Foresee alterations in the comparative negotiating ability of suppliers and clients;
• Expect unfavorable events through analysis of data and prepare control strategies;
• Perform risk management for supply contracts and agreements;
• Control spend and build a culture of long-term saving on procurement costs;
• To act as the secretary of the internal tender committee and advise the GM on its appointment and composition
• To professionally manage procurement and logistics department staff and ensure the building of their capacities aimed at succession planning.
• To manage relations with external stakeholders especially government and airport institutions to ensure smooth running of both internal and external deliveries.

Education, skills, and other requirements:

• Bachelor’s degree in procurement and logistics, or business administration.
• At least 3 years of proven experience in managing procurement operations.
• Experience using procurement software and tools, including
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.

How to apply

• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address

NB:  Only shortlisted candidates will be contacted.

If you meet all the above criteria, send in your documents (all in English) to hr.admin@rwandaircatering.rw & operation@rwandaircatering.rw not later than 24^th September 2022.

Note: Your application letter MUST specify the position you are applying for.