3 Job Positions at Senate: (Deadline 13 February 2024)

Date: February 05, 2024

3 Job Positions at Senate: (Deadline 13 February 2024)

Legal affairs Specialist at Senate: (Deadline 13 February 2024)

Job responsibilities

– Deal with legal issues and provide legal advice on institutional matters to ensure their compliance with applicable laws, instructions, regulations and procedures; – Review and provide legal advice on contract documents and MoUs between the institution and stakeholders to ensure they are to laws and procedures in use; – Provide legal opinions to the petitions submitted to the Senate – Liaise with the Senate departments in order to obtain information to handle requests assigned to; – Prepare at first degree any tender contract entered into between the Senate and contractors/service providers; – Prepare model contract and advise on the legal impact of strategic decisions to be adopted by the institutions; – Prepare monthly, quarterly and annual report regards to the proper management of contracts.

Minimum qualifications

- 1
  
  Master’s Degree in Law
  
  1 Years of relevant experience

- 2
  
  Bachelor’s Degree in Law
  
  3 Years of relevant experience

- 3
  
  Diploma in Legislative Drafting
  
  0 Year of relevant experience

4

Post Graduate Diploma in Legal Practices

0 Year of relevant experience

Required competencies and key technical skills

- 1
  
  Resource management skills

- 2
  
  Analytical skills

- 3
  
  Problem solving skills

- 4
  
  Decision making skills

- 5
  
  Time management skills

- 6
  
  Risk management skills

- 7
  
  Digital literacy skills

- 8
  
  Capacity for legal research and analysis in complex areas of law

- 9
  
  Knowledge of substantive law and legal procedures

- 10
  
  Experience in legal advisory

- 11
  
  Experience in legal drafting and negotiation

- 12
  
  Knowledge in civil litigation management

- 13
  
  Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

- 14
  
  Knowledge in contract drafting and negotiation

- 5
  
  Analytical and problem-solving skills

16

Possession of capacity for legal research and analysis in complex areas of law

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Documentation officer at Senate: (Deadline 13 February 2024)

Job responsibilities

– Acquire library supplies (materials, documents, books and other publications); – Treatment of Information materials and Intellectual books; – Manual and Electronic Cataloguing Analysis; – Ensure registration, Classification, Cataloguing, Labelling, Indexing, Shelving, Stamping, Develop and maintain indexing and filing system of books and non- book materials, make them available in the database; – Management of membership Subscriptions for borrowing and lending materials; – Carry out inventory of books available and update records on a regular basis; – Facilitate the access of the Library for members of Parliament, Staff of the Parliament and the Public; – Publicize new acquisitions to members and staff and update on a daily basis the database and research instruments; – Establish a digital library and make sure it is updated and manage information in a Documentary software – Develop both strategic and operational plans for the documentation center; – Collect and distribute newspapers and official gazettes; – Develop the Library regulations and insure their implementation by develop and implement library policies, procedures, rules, regulations and user guides.

Minimum qualifications

- 1
  
  Bachelor’s Degree in Library and Information Science
  
  0 Year of relevant experience

- 2
  
  Bachelor’s Degree in Documentation
  
  0 Year of relevant experience

- 3
  
  Bachelor’s Degree in Archival Studies
  
  0 Year of relevant experience

- 4
  
  Bachelor’s Degree in Archives
  
  0 Year of relevant experience

- 5
  
  Bachelor’s Degree in Information Management
  
  0 Year of relevant experience

6

Bachelor’s Degree in Arts and Publishing

0 Year of relevant experience

Required competencies and key technical skills

- 1
  
  Integrity

- 2
  
  Resource management skills

- 3
  
  Analytical skills

- 4
  
  Problem solving skills

- 5
  
  Decision making skills

- 6
  
  Time management skills

- 7
  
  Risk management skills

- 8
  
  Results oriented

- 9
  
  Digital literacy skills

- 10
  
  Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

- 11
  
  Organization skills

- 12
  
  Knowledge of archive management software

13

Knowledge of integrated document management

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Administrative Assistant to the Deputy Clerk at Senate: (Deadline 13 February 2024)

Job responsibilities

– Draft letters/correspondences to be signed by the Deputy Clerk; – Read and verify the form and substance of documents submitted to the Office of the Deputy Clerk; – Prepare and manage correspondences of the Deputy Clerk; – Dispatch and make follow-up for all documents from the Office of the Deputy Clerk to their respective destinations; – Filing documents of the Office of the Deputy Clerk; – Liaise the Deputy Clerk’ Office with departments; – Liaise with the Protocol for visitors of the Deputy Clerk

Minimum qualifications

- 1
  
  Bachelor’s Degree in Secretarial Studies
  
  0 Year of relevant experience

- 2
  
  Bachelor’s Degree in Public Administration
  
  0 Year of relevant experience

- 3
  
  Bachelor’s Degree in Administrative Sciences
  
  0 Year of relevant experience4

- Bachelor’s Degree in Sociology
  
  0 Year of relevant experience

- 5
  
  Bachelor’s Degree in Management
  
  0 Year of relevant experience

- 6
  
  Bachelor’s Degree in Office Management
  
  0 Year of relevant experience

- 7
  
  Secretariat Studies
  
  0 Year of relevant experience

8

Office Management

0 Year of relevant experience

Required competencies and key technical skills

- 1
  
  Communication

- 2
  
  Professionalism

- 3
  
  Resource management skills

- 4
  
  Analytical skills

- 5
  
  Time management skills

- 6
  
  Results oriented

- 7
  
  Digital literacy skills

- 8
  
  Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

- 9
  
  Office management skills

- 10
  
  Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage

11

Knowledge of office administration

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