3 Job Positions at SOS Children’s Villages Rwanda: (Deadline 24 March 2023)

Procurement Coordinator at SOS Children’s Villages Rwanda: (Deadline 24 March 2023)

PROCUREMENT COORDINATOR VACANCY ANNOUNCEMENT 

Position Title: Procurement coordinator

Vacant positions: 1 person

Type of contract: Fixed term

Working location: Kigali National office

Supervisor:  Procurement officer

Nationality: Rwandan

Deadline:  24^th March 2023

Content of the organization

Established in 1949, SOS Children’s Villages is a dynamic social development international organization working globally to meet the needs and protect the interests and rights of vulnerable children.  In Rwanda SOS Children’s Villages is an affiliate of SOS Children’s Villages International which is a federation of over 130 SOS Children’s Villages associations world-wide. We build families for neglected, abandoned or orphaned children, we help them shape their own futures and we share in the development of their communities. In order to further fulfil its responsibilities, the National Office of SOS Children’s Villages Rwanda located at Kacyiru / Kigali, wishes to recruit a competent Procurement coordinator for one of its projects; Children in street situation project.

 Position summary

Under the overall supervision of the Procurement Officer, the procurement coordinator will support on the day-to-day organization of logistics and procurement of essential supplies for the project. S/he will ensure uninterrupted supply of goods and services in accordance with the timelines set in the procurement action plan and promotes a client-focused, quality and results-oriented approach in the project. The Procurement Coordinator will be responsible for organization of procurement of goods and services under the SOS Rwanda contracts.

 Key Performance Areas and Main Responsibilities: 

The Procurement Coordinator will be responsible for: Adherence to the approved procurement plan and monitoring of the implementation of location and project procurement plans. Coordinate and ensure timely delivery of products and equipment as well as other goods and services under signed contracts; Maintaining contacts with suppliers to ensure compliance with contract terms Maintaining on-going contacts with all parties involved in order to keep up-to-date procurement information and to ensure completeness and correctness of documentation; Negotiation with and obtaining responses from concerned staff for clarification requests from suppliers with regards to specifications, quantities, delivery time and other procurement related information; Monitoring the quality of procured goods in accordance with the SOS Rwanda quality assurance policy, of quantities, cost and efficiency of procurement; Providing support to the national office in selection, quantification and forecasting of products, development of specifications, including consultations, drafting correspondence, contact with external entities, related to procurement; Development and constant maintaining of procurement monitoring tables and reports for procurement, deliveries and transfer progress as requested; Performing of other tasks as necessary for high performance of procurement and supply management activities. Impact of Results The key results have an impact on the successful project implementation and the achievement of the development results as follows: Impact on the overall project efficiency in financial resources management contributes to success in implementation of project activities. Accurate analysis and presentation of financial information enhances SOS credibility in use of financial resources and proper financial process management. Internal communication among project units and country teams is ensured.

Competencies

CORPORATE COMPETENCIES Demonstrates integrity by modelling the SOS values and ethical standards; Promotes the vision, mission, and strategic goals of SOS CV Rwanda; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. FUNCTIONAL COMPETENCIES Knowledge Management and Learning – Shares knowledge and experience; Provides helpful feedback and advice to others in the office; Proven networking, team-building, organizational and communication skills. Leadership and Self-Management Focuses on result for the client and responds positively to feedback; Consistently approaches work with energy and a positive, constructive attitude; Remains calm, in control and good humoured even under pressure; Responds positively to critical feedback and different points of view. MANAGING CORRESPONDENCE AND REPORTS Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction; Shows sound grasp of grammar, spelling and structure in the required language; Ensures correspondence, reports and documents comply with established UN standards; Ability to produce accurate and well documented records conforming to the required standard. OPERATIONAL EFFECTIVENESS, PLANNING, ORGANIZING AND MULTI-TASKING Ability to handle a large volume of work possibly under time constraints; Good knowledge of administrative rules and regulations; Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service; Ability to organize and complete multiple tasks by establishing priorities; Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines; Demonstrates ability to quickly shift from one task to another to meet multiple support needs; Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support. OTHER RESPONSIBILITIES coordination and reporting of any actions to supervisor; provide on-time and quality performance of the requirements under ToR.; provide absolute fulfilment of the requirements stated in the Service Contract.

Required Skills and Experience

Education: A Bachelor’s degree in Procurement, Business Administration, Logistics and Supply Chain management, Development studies, Finance or any other related discipline. Professional training in procurement and supply management (PSM) would be an asset. Work Experience: At least 3 years of progressively responsible procurement and administrative experience is required Experience/expertise in the procurement regulations and tendering process; Experience/expertise in supply chain/logistics management systems; Experience in quantification and forecasting Experience in the usage of computers and office software packages (MS Word, Excel, etc.); Ability to process large information content with due quality; drive for results; Strong organizational and analytical skills; High degree of personal initiative and willingness to accept a wide range of responsibilities; Ability to work independently; Excellent planning and organizational skills and ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities; Excellent communication spoken, written and presentation skills, including ability to present sensitive issues /positions, write reports and quantitatively justify procurement decisions.

Please note: This job description outlines only the general scope of activity and the basic tasks and responsibilities associated with his/her position. It may be supplemented with a more detailed definition of tasks, responsibilities and work-plan and is subject to change at the discretion of the direct superior. 

How to Apply:

The interested Candidates in this position should send a detailed CV, application letter, other deemed required documents with three (3) traceable professional references to sos.recruitment@sos-rwanda.org and properly fill the application form found via the following LINK by not later than 24^th March, 2023. at 5:00 pm.

  Female candidates are highly encouraged to apply

N.B: Please mention in the subject of your email: Procurement coordinator.

Late applications will not be accepted. Only shortlisted candidates will be contacted.

“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

Done at Kigali on 14^th March 2023. 

Jean Bosco KWIZERA

National Director

CLICK HERE TO READ MORE AND APPLY

 

 

National Senior Project Lead at SOS Children’s Villages Rwanda: (Deadline 24 March 2023)

NATIONAL SENIOR PROJECT LEAD VACANCY ANNOUNCEMENT 

Position Title:                        National Senior Project Lead

Vacant positions:                  1 person

Type of contract:                   Fixed term

Working location:                 Kigali National office

Supervisor:                            Head of projects

Nationality:                            Rwandan

Deadline:                                24^th March 2023

Content of the organization

Established in 1949, SOS Children’s Villages is a dynamic social development international organization working globally to meet the needs and protect the interests and rights of vulnerable children.  In Rwanda SOS Children’s Villages is an affiliate of SOS Children’s Villages International which is a federation of over 130 SOS Children’s Villages associations world-wide. We build families for neglected, abandoned or orphaned children, we help them shape their own futures and we share in the development of their communities. In order to further fulfil its responsibilities, the National Office of SOS Children’s Villages Rwanda located at Kacyiru / Kigali, wishes to recruit a competent National Senior Project lead for one of its projects; Children in street situation project.

 Position summary

 Under the overall supervision of head of projects and working closely with the Director of program, the Senior Project lead is responsible for the day-to-day management and implementation of the Children in street situation (CISS) Project, including on all substantive and administrative matters. S/he takes responsibility for overall coordination and consultations of the Project with government agencies for increasing capacity of the program and project cycle.   S/he will undertake overall supervision of staff, ensure successful implementation of the activities under the CISS project, demonstrate program maturity and strong networking abilities. The senior project lead will provide strategic guidance on effective interventions for children in street situation and will support the Director of Program on cross-functional and programmatic aspects including but not limited to ensuring program quality, research, monitoring and evaluation and program innovation.

 Key Performance Areas and Main Responsibilities: 

Program Development and Oversight

• Maintain a donor report tracking system to ensure that responsible staff are aware of upcoming deadlines, including key donor and project milestones and deliverables, as well as tracking expenditures against donor budgets and coordinate the consolidation and editing of donor reports.
• Ensure that project progress reports are based on results-based monitoring and evaluation, including the impact of projects and reports are coherent, of a consistent high quality and adhere to donor and SOS CV Rwanda standards prior to submission.
• Act as a central liaisons person between SOS Children’s Villages and the National rehabilitation services (NRS) in the implementation of the CISS project and the community rehabilitation program
• Work closely with the M&E manager to generate key learnings and recommend key strategic actions and or effective interventions on community reintegration of children from street situation.
• Ensure that reports are coherent, of a consistent high quality and adhere to donor and SOS CV Rwanda standards prior to submission
• Support the Director of Program-on-program quality assurance with technical reviews of program reports, research and studies
• Liaise with the National Child Development Agency (NCDA), for case management and social reintegration of children from street situation
• Act as a central point of organizational expertise on donor compliance requirements, ensuring that relevant staff is informed of donor requirements and strengthen adherence to compliance with contracts and donor requirements by providing staff with the required technical support, guidance and training to ensure the project is donor compliant.
• Provide oversight and leadership to project teams to effectively deliver results.
• Conduct project visits to project target areas to support and encourage staff, and provide advice and guidance for adaptive improvement of the project.
• Build synergies with existing reintegration projects for program quality on maximizing on impact.
• Liaise with the Finance Department to ensure that both the narrative and the financial reports align with one another before submission to the donor.
• Ensure timely preparation and compilation of project quarterly, semi-annual and annual project reports ensuring quality compliance with donor requirements.

 Advocacy and Communication 

• Provide direction and leadership in advocating project objectives and in ensuring that all interested parties are well informed about the project interventions and goals.
• Identify any support and advice required for the management, planning and control of the Project.
•  Participate in conducting regular reflections/project progress at location level to ensure successful project Implementation.
• Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing and reporting systems.
• Together with the program locations, prepare monitoring, evaluation and lessons learned reports and other relevant project-related documents.
• Guide and orient efforts and contributions of consultants, staff and partners towards the achievement of project objectives.
• Represent the Project, as required, vis-a-vis other development organizations at the National level, donors, as well as national Government and non-governmental institutions and endeavour to build professional relationships with local, district authorities in order to ensure the full participation of a broad spectrum of national leadership in the identification, planning and execution of Project activities.
• Ensure proper professional relationships with relevant national partner agencies, relevant developing programmes/projects.
• Establish and maintain relationships and act as the key focal point to ensure that all programming, financial and administrative matters related to the Project are transparently, expediently and effectively managed, in line with established SOS VR Rwanda Rules and Regulations.

Establish mechanisms for ongoing monitoring and evaluation of the project 

• Ensure that monitoring and evaluation systems are in place and functioning well, in line with the organisation’s requirements. .
• Provide direct supervisor with regular updates on programme activities and results, including regular written reports, according to organisational requirements.
• Secure regular financial management reports, including budget vs. expenditure reports, as required for the effective management of programme resources.

Child Safeguarding

• Ensuring that Child Safeguarding measures are in place within their area of managerial responsibility and that staff, associates and other key stakeholders are made aware of these measures and are supported in implementing them
• Ensuring that Child safeguarding is integrated in all management processes including recruitment, on boarding, performance management, team meetings, annual planning processes, field level monitoring, IWP, IDP etc.
• Creating and maintaining a managerial and operational environment where the Child Safeguarding Policy is effectively implemented.
• Fulfilling specific and additional responsibilities in achieving compliance of SOS Children’s Villages Child Protection Policy.
• Ensure the best interest of the child is applied and considered.

 Qualifications

• At least 5 years of relevant and continuous work experience working with most vulnerable children. Experience working with children in street will be an added advantage.
• Managerial experience in the field of development cooperation including in grant management
• Master’s degree or equivalent in Project Management, development studies, social sciences, another relevant field.

Competencies – knowledge, skills, abilities 

Technical Skills and Experience:

• Knowledge of the issues in the relevant area related to street children
• Proven ability to draft, edit and produce written proposals and results-focussed reports
• Proven experience working with Government, civil society, international organizations and donors
• Strong proposal writing, drafting MoU, concept note development and organizational skills, as well as the ability to speak clearly and persuasively
• Experience in project management, planning, monitoring and evaluation
• Good knowledge and understanding of youth empowerment, entrepreneurship and employability
• Awareness and understanding of social development issues including gender, education, youth skill training.
• Understanding of human resource development
• Strong networking, partnership and interpersonal skills.
• Understanding of micro business and value chain business development
• Experience in budget development and knowledge in financial management
• High level of communication skills
• Ability to work under high pressure
• Positive and professional approach: highly organised, results oriented, using initiative and keeping commitments
• S/he must have demonstrated knowledge of partnership development strategies, proposal writing, resource mobilization and fund development
• Experience in the usage of computers and office software packages (MS Office and MS project)
• Experience in community mobilization
• Knowledge of national policy developments in the area of youth empowerment, entrepreneurship and employability.
• Knowledge of project cycle management

Please note: This job description outlines only the general scope of activity and the basic tasks and responsibilities associated with his/her position. It may be supplemented with a more detailed definition of tasks, responsibilities and work-plan and is subject to change at the discretion of the direct superior. 

How to Apply:

The interested Candidates in this position should send a detailed CV, application letter, other deemed required documents with three (3) traceable professional references to sos.recruitment@sos-rwanda.org and properly fill the application form found via the following LINK by not later than 24^th   March, 2023. at 5:00 pm Kigali time.

  Female candidates are highly encouraged to apply

N.B: Please mention in the subject of your email: Senior Project Lead.

Late applications will not be accepted. Only shortlisted candidates will be contacted.

“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

Done at Kigali on 14^th March 2023.

Jean Bosco KWIZERA

National Director

CLICK HERE TO READ MORE AND APPLY

 

 

Project Field Officer at SOS Children’s Villages Rwanda: (Deadline 24 March 2023)

PROJECT FIELD OFFICER VACANCY ANNOUNCEMENT 

Position Title:  Project Field Officer

Vacant positions:   1 person

Type of contract:  Fixed term

Working location:  Kigali National office

Supervisor:    Senior Project lead

Nationality:    Rwandan

Deadline:    24^th March 2023 

Content of the organization

Established in 1949, SOS Children’s Villages is a dynamic social development international organization working globally to meet the needs and protect the interests and rights of vulnerable children.  In Rwanda SOS Children’s Villages is an affiliate of SOS Children’s Villages International which is a federation of over 130 SOS Children’s Villages associations world-wide. We build families for neglected, abandoned or orphaned children, we help them shape their own futures and we share in the development of their communities. In order to further fulfil its responsibilities, the National Office of SOS Children’s Villages Rwanda located at Kacyiru / Kigali, wishes to recruit a competent project field officer for one of its projects; Children in street situation project.

Position Summary

Project field Officer is charged with implementing and reporting project activities at field level, mobilizing different CBOs and community-based structures to address Street children and child protection issues, conduct sensitization of the project objectives and results to concerned local community leaders, beneficiaries and other relevant stakeholders. S/he will assist in the preparation of project progress reports to monitor all technical aspects of the project (organize meetings, facilitate workshops, support the CBOs and Local partners NGOs through discussions and consultations with communities and stakeholders. S/he will play a leading role in the implementation of a Monitoring and Evaluation system for the effective implementation of the project as well as lead and coordinate activities pertaining to M&E at project locations.

Priority Tasks & Responsibilities­­­­­­­ 

• Mobilize different CBOs at community level to address Street children protection
• Conduct sensitization of the project objectives and results to concerned community leaders, beneficiaries and other relevant stakeholders.
• Facilitate the necessary field work to carry out beneficiary selection in collaboration with NRS, city administration, NCDA and other stakeholders
• Support and facilitate joint implementation plan of the project with relevant government stakeholders
• Facilitate project planning, implementation, monitoring and evaluation of the project at community level.
• Ensure the regular collection and capturing of beneficiary data into the Program Data Base (PDB2).
• Participate in the assessment and surveys in partnership with stakeholders
• Facilitates effective participation of children, families, communities and stakeholders in project activities
• Facilitate and follow up different material distribution at community level
• Monitor and follow up Community conversation sessions as well as peer to peer dialogues at community level
• Organize different training, workshop and meeting at community level
• Facilitate different field visits programs
• Facilitate different review meetings at community level
• Collect data from beneficiaries that will be used as an input for case story and for other documentation purposes
• Provide any project updates on regular basis
• Report training /workshop activity as well as distribution of materials 

Child safeguarding

• Responsible to take part in awareness raising sessions and capacity building trainings in relation to Child Safeguarding to prevent and protect children and young people from all forms of abuse, abandonment, exploitation, violence and discrimination
• Support children and young people to make them understand the CS risks and protection mechanisms
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the CS team at program level and/or to the respective line manager

Qualifications

• The position holder is required to have at least B.A/B.Sc. degree in any relevant field to the roles and responsibilities
• A minimum of 2 years’ experience matching the above duties

Competencies – knowledge, skills, abilities

• Experience of working in the community, voluntary, or a related sector
• Experience of coordinating project work and working on multiple projects at the same time
• Ability to build good working relationships with internal colleagues, external partners & stakeholders
• Knowledge of community mobilization and participation in the development project
• Track record of planning and implementing events
• Excellent people and negotiation skills and an upbeat, enthusiastic and positive attitude
• The ability to work collaboratively and independently in a fast-paced team environment, while simultaneously managing a large number of projects
• The ability to handle large amounts of detailed information with accuracy
• Strong work ethic and the desire to do the best job possible
• Prompt responsiveness to internal and external stakeholders

Please note: This job description outlines only the general scope of activity and the basic tasks and responsibilities associated with his/her position. It may be supplemented with a more detailed definition of tasks, responsibilities and work-plan and is subject to change at the discretion of the direct superior. 

How to Apply:

The interested Candidates in this position should send a detailed CV, application letter, other deemed required documents with three (3) traceable professional references to sos.recruitment@sos-rwanda.org and properly fill the application form found via the following LINK by not later than 24^th March, 2023. at 5:00 pm Kigali time.

  Female candidates are highly encouraged to apply

N.B: Please mention in the subject of your email: Project Field officer.

Late applications will not be accepted. Only shortlisted candidates will be contacted.

“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, police clearance reference check processes”. 

Done at Kigali on 14^th March 2023.

Jean Bosco KWIZERA

National Director

CLICK HERE TO READ MORE AND APPLY