3 Positions at NFT Consult: (Deadline 24, 25, 29 August 2020)

Finance and Administration Manager at NFT Consult: (Deadline 25 August 2020)

To develop and maintain sound finance and administration systems to ensure complete compliance to the Organization and donor-specific policy and procedure as well as country-specific labour and tax laws.

Lead the Programme in all aspects of financial management and administration policy and procedure; put in place viable mechanisms of internal control to ensure compliance; review and send approved financial reports to coalition offices and donors; and ensure legal and efficient operations of the Organization in all countries of operation. Work as part of the Senior Management Team to ensure adequate financing of the programme strategy.

Key Responsibilities

• Support the Director in the development and implementation of the Strategic Plan and Financial Sustainability Plan.
• Coordinate the preparation of annual operational / project budgets and forecasts by the office and strategic area, in accordance with the annual planning cycle and in close collaboration with key staff.
• Periodically identify, monitor and report on finance risks and ensures mitigation measures are working well.
• Assist in the preparation and review of all project proposals to be submitted for funding.
• Ensure monthly, grant, and year-end financial closing.
• Implement and ensure anti-fraud and corruption measures within the organisation;
• Effectively monitor and manage internal control mechanisms and ensure compliance is upheld.
• Monitor and manage compliance to donor-specific terms and conditions as well as internal finance and administration policy and procedures and country-specific tax and labour laws in all countries where the organisation operates.
• Conduct routine projection and analysis of financial situation and advise the Director to ensure adequate funds for the operations and strategy implementation.
• Maintain the financial software system and input operational and activity budget lines and budget figures, creating and disseminating budget codes to the staff.
• Ensure support and information is available to all staff so that they are able to perform their administrative duties.
• Ensure adequate cash flow for approved activities at all offices to ensure timely implementation.
• Coordinates transfers of funds to field offices;
• Maintain a comprehensive list of receivables and ensure timely submission of invoices and confirmation of receipt of funds.
• Reviews, administers, and controls approved suppliers, consultancy contracts/ agreements and sub-grants prepared by Finance and Administration Officers.
• Manage payables and ensure timely follow-up and payment; and
• Routinely evaluate and identify weaknesses in the finance and administration system including internal controls, and work constructively with the finance and administration team to constantly strengthen the system.
• Oversee the financial management of the organisation and its projects, ensuring timely and accurate financial budgeting, monitoring and reporting in compliance with legislation, donor regulations and accounting principles, and best practice.
• Prepare monthly financial reports for project and operations for review and approval by the Director.
• Prepare and file monthly management accounts with a balance sheet and P&L (split by restricted and unrestricted) inclusive of management commentary on the accounts;
• On a quarterly, and as-needed basis, report to the coalition offices and donors, and maintain complete files on all grants and records of financial and technical reports;
• Prepare annual financial statement, and ensure compliance of declarations to tax authorities as required;
• Provide timely and accurate financial information, analysis and advice to the management, project managers, donors, and key stakeholders as and when required; and
• Manage external and internal audits,, and ensure that they are promptly and properly organised, and sufficient and timely follow-up of audit recommendations and report progress to the Director and Coalition Audit Committee.
• Lead in the development and implementation of appropriate financial policies, procedures and guidelines for the organisation.
• Ensure that the offices apply the required financial policies and procedures as set out in the appropriate manuals, and, where appropriate, coordinates the preparation of local versions of these procedures;
• Ensure that the offices operate in strict application of laws and regulations in force, and that policies and procedures are adapted, where necessary, to reflect these laws and regulations;
• Ensure all account reconciliations, including bank account reconciliations, are done, reviewed and approved on a monthly, quarterly, and annual basis;
• Ensures donors regulations are understood and complied with;
• Ensures that all the offices and staff are equipped with the appropriate approved systems – particularly accounting, spreadsheet, and word processing software – and that these are updated in a coordinated and timely manner; and
• Ensures an efficient finance and operations structure is in place and adequate segregation of duties.
• Oversees the organisation procurement, ensuring compliance and donor requirements.
• Ensure financial and HR records are maintained to meet in-country and donor requirements.
• Support the internal management as a member of the Senior Management Team (SMT).
• Ensure that all staff are employed legally and with valid work permits, when necessary
• Ensure initiation and continuation of benefits offered to  the staff as per employment contracts, including life and accident insurance, pension as applicable, and health insurance; retaining the forms and policies on file and routinely conducting a cost-benefit analysis on the policies provided by the organisation to staff.
• Ensure adherence to Human Resources requirements such as preparation of performance objectives and annual appraisals.
• Ensure that the Directorate and field offices have appropriate financial and administrative structures in place, with qualified staff.
• Supervises finance and administration staff and ensures that they have clearly-defined objectives, indicators of achievement, and quarterly/annual work plans.
• Supervise and support the functions of the Finance and Administration Officers within the organisation, providing training as needed to improve operations; and
• Perform any other duties as required.

  Key Requirements      

• Bachelor of Business Administration (BBA) or Bachelor of Commerce or any other relevant accounting degree;
• ACCA, CIMA, CIS or Certified Public Accountant;
• At least 10 years’ experience in Finance and administration, 4 years of which should be in a Senior Management position with references, preferably in a major regional/international organisation/NGO;
• Demonstrated skills in developing, managing, and evaluating financial and administrative plans and policies;
• Experience working with government institutions and donors and an understanding of grant management requirements and compliance;
• A thorough knowledge of, and dexterity with, accounting software; and
• Experience working with international organizations involved in environmental and/or community issues would be an advantage.

Skills and Competencies

• Extensive management reporting experience, including budgeting and forecasting;
• Very high level of numeracy and analytical skills, including variance and costing analysis;
• Strong communication and writing skills in English;
• Additional competency in French and/or Swahili, preferred;
• Demonstrated leadership skills;
• Demonstrated supervisory skills; ability to lead, motivate and supervise a remote team;
• Demonstrated experience with financial management systems and auditing;
• Experience with human resource management, preferred;
• Proven time management skills and ability to meet deadlines;
• Willingness to work as part of a multi-cultural team; and
• Adhere to the organisation values: Respect for diversity, Team work, Integrity, Initiative, and Dedication.

Working Relationships

Internal – While reporting to the Director, the Finance and Administration Manager will work closely with the Programme Manager, Advocacy and Communication Manager, and other members, as part of the Senior Management Team.

External – The Finance and Administration Manager will routinely interact with the Board through the Coalition Audit Committee, as well as coalition offices in Uganda and DRC for the administration of the Programme as well as donors and partners, representing the organisation’s values at all times.

Travel

To perform the duties of this position, the Finance and Administration Manager will from time to time be required to travel throughout Rwanda, Uganda, and the Democratic Republic of Congo, or other locations. Travel is estimated at approximately 20% of working days. In these cases, the perdiem policy will be applied.

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Sales Representative at NFT Consult: (Deadline 24 August 2020)

Overview

Job Profile

Our Client is a Courier and Logistics company looking for a sales representative to achieve/exceed revenue goals for a territory by using appropriate sales techniques and processes to close, retain and grow profitable business that directly supports the Company’s mission and business plan. To focus on achieving the required Customer Experience by developing and maintaining professional relationships that inspires trust and loyalty in the business.

Job Size

• The weighting of new and incremental business goals can vary by territory and year on year.
• Alignments are typically within a country.

Key Responsibilities

• Business and Technical Knowledge; Develop and maintain a depth/breadth of knowledge of the business (products and service capabilities, technology, strategies etc), together with relevant knowledge of industry and market environment factors (competitor, economic trends, trade customs etc).
• Proactively use knowledge to improve overall results and services provided.
• Implement and execute all Sales directives and provide regular updates and feedback on tactical execution through appropriate channels in order to achieve/exceed short-term goals and overall Sales targets.
• Ensure dedicated account planning /customer approach including customer contact/follow up/event planning/pricing issues/strategic + tactical planning & escalate issues where/when needed
•  Plan and organize time and territory in the most effective way to achieve/exceed short-term goals and overall productivity targets.
•  Focus on the need to close business (face to face calls, cold calls, selling hours etc.) whilst maintaining the account and developing incremental business; Includes appropriate research of information relating to Customers and their business and timely completion of administration etc.
• Develop and maintain effective professional relationships that facilitate co-operation and trust; Includes a network of contacts within the Customer’s business, sales and key support groups (ops, customs, and finance);Aligns with them to initiate and secure actions needed to adapt processes, resolve issues and/or progress opportunities for account development.
• Share knowledge with relevant individuals/teams.
• Meet/exceed targets for new business through “progressive” sales visits with key customer contacts within named accounts & named prospects.
• Lead consultations by positioning the most appropriate solution to meet the needs of both customer & the businesses; Includes identification/action on opportunities to cross sell services across the country and globally.
• Manage the negotiation process to secure the best terms for the company (required profit & yield margins).
• Close the business
•  Develop understanding of each prospective Customers’ business and requirements, whilst establishing effective relationships that reflect the Customer Experience strategy.
•  Use effective sales processes and techniques to negotiate and close profitable new business that is aligned with the company sales goals, whilst providing the most effective solution for the Customer’s business.
• Use structured techniques to identify and develop revenue growth opportunities that also add value to the Customer’s business. Advise on appropriate products and services from the full portfolio.
• Ongoing focus on ensuring that each Customer’s requirements and issues are correctly identified and addressed.
•  Implement changes relating to target pricing, rate reviews and pricing programs; includes optimizing productivity through territory planning.
• Support divisional performance tracking and strategic planning by completing accurate and on-time standardized and ad-hoc reports of Sales K.P.I.’s (top customers, prospects, sales activities, commitments etc.).
• Perform miscellaneous administrative tasks including creating and maintaining accurate and timely customer details within defined systems and responding to correspondence and enquiries.
• Monitor the way customer’s trade to ensure plans are achieved in line with business expectations by implementing accurate, realistic & transparent pricing proposals that incorporate all costs and charges to be billed to the customer and required profit and yield margins; Secure financial approvals.
•  Work with the customer to develop an accurate business plan.

Key Requirements

• Fluent in written and spoken English for all countries
• Excellent written and verbal communication skills
• Good presentation skills
• Good interpersonal skills with experience of building professional relationship and networks of contacts
• Good negotiation skills with experience of using an effective process and key techniques
• Experience of business to business sales (Experience of field sales in the express / transportation industry)
• Experience of following a structured sales cycle/processes to secure and close profitable business
• Good planning and organizing skills including time / territory management skills
• Adaptable, able to deal with changing priorities & function effectively & still achieve the goals
• Good p.c. skills/competent in the use of office software
• Good administrative skills
• Good evaluation skills
• Able to work in a fast paced environment.
• Self-driven
• Degree in Marketing,Sales or any other relevant skills
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