4 Job Positions at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 13 March 2023)

4 Job Positions at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 13 March 2023)

LG Planning Review Officer Under Statute at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 13 March 2023)

Job description

Assist in the development of local Government short and long time goals
– Assist in the setup and adjustment of priorities;
– Collaborate with the department in-charge of development budget and finance to ensure effective allocation of resources
– Prepare performance contracts between LODA Administration and parent ministry
– Supervise information dissemination in advance to facilitate timely coordination and effective planning
– Guide the formulation of quality plans and investments to be submitted to MINECOFIN
– In collaboration with the Corporate Planning officer, provide Support to the preparation and submission of the Single Action Plans and Strategic Issues Paper (SIP)
– Organize consultations to facilitate timely formulation and prioritization of Imihigo
– Support the harmonization and prioritization of infrastructure needs across districts
– Oversee the preparation and review of PPDs and OPAFs
– Participate in the drafting of Local Government Planning &Budgeting guidelines
– Participate in Planning Consultations before budget consultations to review the quality and complementarity of plans
– Support the data entry of plans and budget into the integrated Financial Management Information System (IFMIS)
– Support the process for identifying and designing the local development Planning and budgeting
– Guide staff and implementing partners in preparing their plans, analyse proposals of plans
– Consolidate LODA planning and reporting documents

2 Job Positions of Ubudehe Social Profiling Officer Under Statute at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 13 March 2023)

Job description

-Coordinate and supervise all technical activities of Ubudehe social profiling at national level
-Support and oversight of Ubudehe social profiling processes through community participatory approach
-Design and implement all activities related of Ubudehe social profiling in LGs
-Provide training and mentoring to local government staff in line with Ubudehe social profiling
-Give technical guidance on utilization of Ubudehe data and Households profiling Liaise with public institutions and other development partners. Participate in identification of technical capacity gaps that may affect UBUDEHE social profiling process and propose strategies to fill the gaps
-Participate in the planning and implementation of trainings in community by using participatory approaches
-Ensure that Ubudehe approach leverages local coping mechanisms and other established home grown initiatives in problem solving to enhance graduation out of poverty
-Keep regular update of the Ubudehe social profiling activities
-Follow up on Ubudehe social profiling processes using community engagement approach in LGs
-Provide technical analysis on UBUDEHE social profiling upon request
-Report monthly, quarterly and annually progress on all activities related to Ubudehe social profiling.
-Contribute to the targeting process of Social Protection program beneficiaries
-Participate in implementation of recommendations for Program reviews and audits relating to Ubudehe Social Profiling.
-Identify and disseminate best practices in the field of Ubudehe
-Elaborate and update fact sheets and story-telling in the field of Ubudehe
-Support to develop capacity in citizen participation and addressing grievances in this field
-Follow up that citizens’ grievances and complaints made in this work area are followed up and solved by LG
-Promote the mainstreaming of environmental and social standards in LG SP interventions
-Perform any other duties as may be assigned by the Director of SP Unit

Financial Compliance Monitoring Specialist Under Statute at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 13 March 2023)

Job description

-Advise decentralized entities on the effective use of LODA allocations.
-Inspect, monitor and report on the use of funds allocated to decentralization entities by LODA
-Assess risks incurred by LODA in the management of funds allocated to decentralized entities, and recommend appropriate measures
-Advise the LODA Administration on financial guidance to ensure that funds allocated to Decentralized Entities are managed in conformity with the agreement
-Facilitate partners in the activities related to financial inspection of funds allocated to decentralized entities by LODA
-Provide guidance on applying PFM legislation
-Examining financial accounts and related documents by gathering information from financial reporting systems
-Planning and completing financial inspection; identifying inadequate, inefficient, or ineffective controls; recommending improvements
-Assesses compliance with financial regulations and controls
-Assesses risks and internal controls by identifying areas of non-compliance, evaluating financial procedures, identifying financial process weaknesses and inefficiencies
-Supports external auditors by coordinate information requirements
-Monitor the use of DP funds at LG level and verify that these are in line with the respective agreements
-Monitor all accounts and sub-accounts set up at the level of LODA and LG to financially administer DP funds
-Prepare financial reports for the fund execution as defined in the different agreements with DPs
-Analyze requests and documents required for the transfers of funds allocated on roads projects to decentralized entities (financial management verification f fund requests) and work closely with the LED unit in this respect
-Train districts in all aspects related to managing DP funds including preparation of manuals, training materials and conduction of capacity building activities
-Perform any other duties as may be assigned by the Division manager of the LGSP division

Procurment Officer Under Statute at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 13 March 2023)

Job description

-Manage the entire LODA procurement process (tender notice, bid evaluation and tender award process)
-Elaborate and implement the LODA’s procurement plan and submit consolidated reports thereof
-Prepare all LODA related procurement initiatives including documents, etc.
-Prepare and provide information for publication of tender-related documents such as procurement plan, bidding documents, invitation to bid in close cooperation with other LODA entities and/or Development Partners funding at least partially these activities, etc.
-Prepare Standard Bidding Documents or bidding documents according to DP formats for externally funded works, services or supplies
-Ensure timely and correct use of e-Procurement System to manage and document the procurement process of individual works, service and supply tenders
-Receive and safeguard bids, obtain approval of the tender award from the Tender Committee, publish the results of the tendering process and accordingly notify bidders
-Prepare contracts for tender winners in collaboration with the legal advisor (MINALOC support)
-Organize, ensure a functional Public Tender Committee and serve as secretary to the LODA Tender Committee
-Manage, in collaboration with concerned departments, the contract cycle in accordance with the applicable law and regulations and under the supervision of the Director of Procurement, avail information requested by competent authorities
-Manage LODA contracts
-Organize DP related tenders for DP funded or co-funded programs and projects according to regulations as stipulated in agreements and contracts concluded with DPs to fund SP or LED interventions
-Perform any other duties as may be assigned by the General Directors of LODA