4 Job Positions at The National Agricultural Export Development Board (NAEB): (Deadline 11 June 2024)

4 Job Positions at The National Agricultural Export Development Board (NAEB): (Deadline 11 June 2024)

M&E Specialist/PSAC (Re-advertised) at The National Agricultural Export Development Board (NAEB): (Deadline 11 June 2024)

JOB ADVERTISMENT

NAEB VACANT POSITIONS FOR RECRUITMENT

The National Agricultural Export Development Board (NAEB) would like to recruit self-motivated and qualified candidates to fill the following position.

Post: M&E Specialist/PSAC (Re-advertised)

Job Profile

• Masters’ degree in any of the following: Development planning, Economics management; social science, monitoring and evaluation, International Development, agriculture economics, with a minimum of three (3) years relevant working experience in monitoring and evaluation of projects in Rwanda.

Or

• Bachelors’ degree in Development Economics, Business Administration, Agriculture related sciences with five (5) working relevant experience in monitoring and evaluation of projects in Rwanda
• Advanced degree/ post graduate degree in project management, rural development, agricultural economics or business administration.
• Proven knowledge and practical experience of at least 5 years in a project or an organization Monitoring and evaluation activities.
• Fluent in international working language mainly English French (reading, writing and speaking) with very good knowledge of the second language (French or English).
• Fluent in Kinyarwanda;
• Excellent English oral and written communication skills;
• Sound computer literacy (Microsoft office and statistical software), prepared to work in an interdisciplinary team, under pressure and meet crucial deadlines.

Job Description

Under the direct supervision of Operations Manager, the M&E Specialist will perform the following duties & Responsibilities:

• The M&E Specialist will be responsible for monitoring project progress and reporting the project performance, targets in the logical framework for the project. M&E specialist reports to the operation manager. In particular, s/he will:
• The M&E Specialist will be responsible for monitoring project progress and reporting the project performance, targets in the logical framework for the project:
• Develop and establish a pragmatic and participatory learning system (PLS) within NAEB/SPIU to capture input-output data as well as impact on project development objectives;
• Identify appropriate monitoring indicators for each component (disaggregated data by sex, age) and ensure that they are used in measuring the project progress;
• Ensuring that all participating institutions and project staff maintain updated records on their activities and feed this information into the overall PLS in accordance with MIS;
• Oversee and manage PSAC projects and component Monitoring and Evaluation activities, including development and implementation of M&E annual plans to track projects progress indicators at all levels
• Lead the development of PSAC project wise implementation tracking process for output, outcome and impact level indicators for SPIU/NAEB progress monitoring;
• Lead the preparation of annual monitoring and evaluation plan in consistent with M&E Framework
• Develop M&E tools to help project teams and stakeholders monitor and report progress and challenges in the implementation of project annual work plans.
• Coordinating activity planning through AWPBs within NAEB/SPIU in collaboration with relevant project staff, and monitor performance of all project stakeholders including service providers;
• Assist project team in the preparation of the component-based Annual Work plan and Budget (AWPB).
• Support, collect and synthetize required information for the development and/or review of individual value chain annual work-plans and assist the project team ensure the projects plans are integrated into NAEB workplan and priorities;
• Collaborate with NAEB M&E counterpart, for integration of PSAC annual planned activities into NAEB plans and performance reports and plans;
• Develop methodologies for data collection, data collection instruments, and analytical procedures for monitoring and evaluation of the PSAC project;
• Coordinate Systematic collection of monitoring data provided by concerned specialists, collation of the information and compilation of weekly, monthly, quarterly comprehensive M&E and progress reports;
• Analyzing data (linking activities to outputs, and outputs to impact) and preparing analytical reports for project management on implementation progress, performance and impact;
• Measuring achievements against targets and measuring the impact of project activities on beneficiaries through agreed indicators and using both data that flows regularly from the MIS system and additional data collected through COI surveys, participatory workshops with the beneficiary groups and participatory impact assessment studies that s/he will organize;
• Carrying out regular internal evaluations, so as to give early warning on project performance;
• Regular review and monitoring of progress against project’s indicators and provide updates on progress, concerns, divergence, challenges and recommend corrective actions or measures to SPIU and projects management (including development and application of M&E and RBM tools);
• Develop Terms of Reference, provide coordination support to evaluation and audit missions, ensure relevance, quality of results and implementation of recommendations;
• Ensure timely sharing of reports and other documentary outputs with key stakeholders including donors, national and local government stakeholders
• Providing feedback to concerned specialists for onward transmission to the beneficiary organizations

Key Competences

• Ability to conduct data analysis using various methods.
• Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
• Proven organizational and inter-personal skills, and ability to work in a multi-cultural team environment
• Ability to work under pressure and according to tight deadlines
• Essential computer skills in particular competency in the use of Windows MS Office programs (Word, Excel, Power Point etc.)
• Results-driven and initiative-taking behavior
• Ability to plan and organize work and establish priorities
• Remains calm and in control even under pressure, and consistently approaches work with energy and a positive and constructive attitude
• Informed, sound, and transparent decision-making skills
• Thoroughly and methodically collects, verifies and records data, demonstrating attention to detail and identifying and correcting errors of his/her own initiative
• Good interpersonal and networking skills b. Ability to establish and maintain effective working relations colleagues and seniors
• Supports and encourages open communication in the team and facilitates team work
• Ability to work under minimum supervision

HOW TO APPLY

The Job Title should be the subject of the email. The motivation letter of interested candidates accompanied by detailed CV with at least three referees, Photocopy of degree, certificates of related job requirements and national identity card should be submitted to NAEB E-mail: [email protected] and copy to [email protected] not later than Tuesday 11^th June 2024 at 5:00 PM.

Gabriel MPEZAMIHIGO

Chief Finance Officer

Administrative Assistant to the SPIU Coordinator at The National Agricultural Export Development Board (NAEB): (Deadline 11 June 2024)

JOB ADVERTISMENT

NAEB VACANT POSITIONS FOR RECRUITMENT

The National Agricultural Export Development Board (NAEB) would like to recruit self-motivated and qualified candidates to fill the following position.

Post: Administrative Assistant to the SPIU Coordinator

Job Profile

Bachelors’ degree in Public Administration, secretarial studies, Management, Office Administration and Management, sociology, social sciences, social work or Business Administration or closely related fields

Job Description

Under the direct supervision of the SPIU Coordinator and PSAC operations manager, the project Administrative Assistant will perform the following duties and responsibilities;

Administrative Support

• Assists in managing administration operational tasks, as appropriate;
• Follows-up staff planning table (staff annual leave, sickness, unjustified absences, training) and prepares monthly report;
• Follows-up all protocol issues (travel clearance request, travel permits, stay permits, car registration, etc.) in liaison with PSAC project staff;
• Assists in preparation for meetings. Manages the meeting/conference room bookings;
• Receive and record documents from inside and outside NAEB
• Manage the Agenda for the SPIU Coordinator and project operations manager where applicable
• Assist the SPIU Coordinator in all correspondences and make appropriate follow up
• Overseeing the daily administrative activities of the SPIU Coordinator’s and operation’s manager offices,
• Facilitates travel arrangements for both the national and expatriate staff of the office by assisting in preparing all travel arrangements, travel requests, and assists in the preparation of security clearances;
• Support managers and employees through a variety of tasks related to the Institution and communication.
• Provide administrative services to ensure effective and efficient operations (management of meetings, refreshment, request for items in store from logistics, request from procurement of items needed by the office etc)

Secretarial duties

• Follows and registers incoming correspondence and communications from the team members.
• Ensures that replies are sent in a timely manner and Keeps record of all mail sent and all documents given for signature and/or information to the SPIU coordinator and PSAC project;
• Drafts standard and administrative correspondence. Corrects written materials prepared by other staff members as regards format and spelling, make Photocopies and collates documents as requested;
• Creates and maintains the filing and reference systems in conformity with the criteria applicable under various procedures;
• Ensures efficient and effective internal and external communication;
• Provides assistance with respect to scheduling of meetings;
• Generate reports

Front-desk service and telephone communications services

• Monitors all visitors to the office, issues identification cards to them, and directs them to the relevant staff/meeting room as appropriate;
• Manages and operates the central switchboard, answering telephone, responds to routing requests for information;
• Transmits messages and checks the PSAC emails frequently;
• Receives, registers and dispatches all office communication by e-mail, post, WhatsApp, express airmail and telephone;
• Perform personnel and administration duties,
• Coordinate meetings, answering phones, organizing and maintaining filing system, generating reports, typing,
• performing data entry duties. May direct and lead the work of others, and

Assets management Including:

• Regular Ordering office supplies,
• Checking the good condition of the property owned by PSAC; Follows-up the use of the PSAC property and reports on all changes (e.g. stock tacking and tracking); and Monitors maintenance of the office equipment ensuring timely repairs when required;
• Inventory management and updates in case of purchase, transfer, donation and written off in the Inventory Registration Database based on the ID form previously prepared/updated
• Verifies the labelling of all Project property goods in conformity with the inventory database;
• Project Fleet management including monthly vehicles report and preparation of the logistics monthly report, Coordinates the movements and activities of the Drivers; Oversees and ensures proper maintenance and management of vehicles, Follows-up of the Drivers list of duties, shift, logbook, overtime;
• Undertakes any additional tasks as assigned by the SPIU Coordinator and/ or PSAC operation manager and/or Headquarters

Key Competences

• Good drafting skills;
• Good communication skills (both verbal and written);
• Ability to work in a multicultural environment;
• Attention to details,
• Confidentiality;
• Planning and organizing;
• Time management;
• Interpersonal skills;
• Capacity to work in a multitasking position;
• Previous experience in a Governmental or other International Organisation is an advantage;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Fluent in English and/or French and Kinyarwanda.

HOW TO APPLY

The Job Title should be the subject of the email. The motivation letter of interested candidates accompanied by detailed CV with at least three referees, Photocopy of degree, certificates of related job requirements and national identity card should be submitted to NAEB E-mail: [email protected] and copy to [email protected] not later than Tuesday 11^th June 2024 at 5:00 PM.

Gabriel MPEZAMIHIGO

Chief Finance Officer

Planning Specialist at The National Agricultural Export Development Board (NAEB): (Deadline 11 June 2024)

JOB ADVERTISMENT

NAEB VACANT POSITIONS FOR RECRUITMENT

The National Agricultural Export Development Board (NAEB) would like to recruit self-motivated and qualified candidates to fill the following position.

Post: Planning Specialist

Job Profile

• Bachelor’s degree in Economics, Project Management, Development studies, Business Administration or related field with a minimum of five (5) years working experience in the related field or
• Master’s degree in Economics, Project Management, Development studies, Business Administration or related field with a minimum of three (3 years working experience in the related field.

Job Description

Under the direct supervision of the Division Manager Planning, the Planning Specialist will perform the following duties & Responsibilities:

1. Prepare Institutional policies, strategies, and plans:

• Supporting the planning DM to prepare institutional policies and strategies;
• Preparing of institutional annual action plans with set targets;
• Conducting budget allocations in collaboration with finance department;
• Preparation of annual, mid-term and long –term plans and targets for the institutions and budgeting of activities.
• Institutional action planning, preparation of project documents and budgeting of activities.
• Establish the performance indicators of the programs and activities;
• Develop and strengthen relationships with stakeholders and organize meetings for annual reviews and reviews at the end of programs.

2. Coordinate the budget preparation

• Review the consolidated budget from different units;
• Ensure the linkage between the plans and the budgets;
• Prepare the Medium-Term expenditures Framework (MTEF) of the Institution;
• Monitor, Evaluate and Report
• Analyze the reports on programs implementation and evaluate results of programs and projects;
• Review and coordinate the consolidated annual reports on budget execution and performance reports.

3. Organizing learning and capacity building

• Provide regular feedback to the Management to improve the quality of documents at their source;
• Maintain a list/database to track the Planning, Monitoring and Evaluation, and Reporting (PMER) capacities of all staff;
• Contribute to training on good Planning, Monitoring and Evaluation, and Reporting (PMER) practices of all staff.
• Follow up and monitor all processes related to Results based Management.

Key Competences

• Knowledge of results-based management, logical framework approach, strategic planning processes and tools;
• Knowledge of strategic planning;
• Knowledge of organizational structure workflow and operation procedures;
• Computer skills;
• Organizational skills;
• Communication skills;
• High analytical skills;
• Time management skills;
• Team working skills;
• Fluent in Kinyarwanda, English and/or French; knowledge of all is an added advantage.

HOW TO APPLY

The Job Title should be the subject of the email. The motivation letter of interested candidates accompanied by detailed CV with at least three referees, Photocopy of degree, certificates of related job requirements and national identity card should be submitted to NAEB E-mail: [email protected] and copy to [email protected] not later than Tuesday 11^th June 2024 at 5:00 PM.

Gabriel MPEZAMIHIGO

Chief Finance Officer

Emerging Commodities QA and Regulation Specialist at The National Agricultural Export Development Board (NAEB): (Deadline 11 June 2024)

JOB ADVERTISMENT

NAEB VACANT POSITIONS FOR RECRUITMENT

The National Agricultural Export Development Board (NAEB) would like to recruit self-motivated and qualified candidates to fill the following position.

Post: Emerging Commodities QA and Regulation Specialist

Job Profile

• Bachelors’ degree in Food Science, Food chemistry, chemistry and other related studies with minimum of five (5) years working experience

Or

• MSC Food Science, Food chemistry, chemistry and other related studies with minimum of three (3) years working experience.

Job Description

Under the direct supervision of the Division Manager QA and Regulatory, the Emerging Commodities QA and Regulation Specialist will perform the following duties & Responsibilities:

• commodities’ quality procedures, standards and systems;
• Supporting and conducting training programs on emerging commodities’ safety, phytosanitary and regulatory compliance.
• Assessing the functionality of new and existing equipment for quality analysis in emerging commodities;
• Collaborating with relevant stakeholders to develop and implement emerging commodities handling standards;
• Supporting in investigations and troubleshooting of quality, safety and regulatory issues arising from emerging commodities’ producers up to the exporters’ gates;
• Compiling and reporting on emerging commodities’ quality metrics, audit data, customer feedback, regulator and workgroup input.
• Developing and advising on the strategies and policies related to emerging commodities’ quality assurance and regulations.
• Establishing and executing standards, conducting capacity buildings and issue of emerging commodities’ quality compliance reports;

Key Competences

• Certifications a plus including Quality Auditor. Quality engineer, quality improvement, six sigma;
• Professional certification in Hazard analysis, critical control point (HACCP)
• Certificate in produce safety training (reorganized by FDA)
• Certificate in SQF (safety quality food) practitioner primary production and post firm gate)
• Certificate in PCQI training or have equivalent experience (recognized by FDA);
• Extensive experience with GMP and implementation of corrective action (CAPA) programs;
• Extensive experience in food safety and quality management systems and prerequisite programs;
• Knowledge of FSMA and relevant regulatory requirements;
• Strong computer skills including Microsoft office and databases;
• Knowledge of tools, concepts, and methodologies of QA;
• Attention to details, data collection, management and analysis;
• Planning and organizing;
• Problem analysis, solving and decision making;
• Energetic, forward-thinking, creativity, high standards and good judgement;
• Team and customer service orientation;
• Excellent oral and written communication skills (must be able to written SOPs) in Kinyarwanda, English or French.

HOW TO APPLY

The Job Title should be the subject of the email. The motivation letter of interested candidates accompanied by detailed CV with at least three referees, Photocopy of degree, certificates of related job requirements and national identity card should be submitted to NAEB E-mail: [email protected] and copy to [email protected] not later than Tuesday 11^th June 2024 at 5:00 PM.

Gabriel MPEZAMIHIGO

Chief Finance Officer