Administration and Finance Manager at Expertise France: (Deadline 5 November 2024)
Administration and Finance Manager
About Expertise France :
Expertise France is the french public agency for international cooperation. The Agency focuses on four priority areas:
- Democratic, economic and financial governance;
- Stability of countries in crisis/post-crisis situations and security;
- Combating climate change and favouring sustainable urban development;
- Strengthening health systems, social protection and employment.
In these areas, Expertise France engineers and implements capacity-building projects, mobilizes technical expertise and acts as a project coordinator, bringing together public expertise and private know-how.
With a business volume of 390 million euros and over 400 projects in 145 countries, Expertise France’s activities are part of France’s international cooperation policy and official development assistance.
Expertise France Rwanda implements 6 projects, mainly financed by the European Union and French Development Agengy (AFD), for a total amount of €50 million. The agency’s main areas of intervention in Rwanda are:
- Economic and financial governance
- Sustainable development, climate and agriculture ;
- Health and human development
Job description
Expertise France is opening its new office in Kigali and plans to create its Projects Support Unit (USP) with the aim of decentralizing support services in the field. The USP is composed of the purchase, logistics, finance and human resources departments required for project implementation. It is supervised by the Coordinator of Transversal Functions (CFT).
Based in Kigali, the position is under the direct responsibility of the Coordinator of Transversal Functions (CFT) of the USP and in liaison with the financial and administrative departments at headquarters in Paris.
- He/she is responsible for setting up an efficient administrative and financial service for the projects.
- He/she is responsible for the application and monitoring of administrative and financial management procedures at country level, as well as the effective deployment of tools (accounting : Sage X3) and new internal management tools.
- He/she must master all financial rules and best practices, from cash management to financial reporting.
- He/she supervises the administrative and financial team (cashier, accountant, finance manager, HR, etc.).
- He/she is responsible for cash management (money transfers, donor payments, etc.) at office level.
- He/she is responsible for preparing internal and external financial reports and related audits.
- He/she is responsible for monitoring the USP budget.
- She/he supervises the administrative management of the office (procedures, archiving, invoices, national administrative obligations, etc.).
- She/he supervises payroll management.
Accounting management:
- Ensures the implementation of payment procedures and good accounting practices.
- Controls bank and cash journals, including the implementation of unannounced controls
- Prepares and send monthly accounting files to Expertise France’s head office treasury department.
- Checks accounting documents before sending them to head office
- Verifies consistency of accounting data (description, accounting codes, analytical codes, exchange rates, etc.): ERP and Excel files.
- Supervises checking of accounting documents
- Ensures compliance with accounting document archiving policy
- Prepares monthly, quarterly and annual accounting closure documents
- Carry out half-yearly accounting closures with the administrative team and under the supervision of the CFT (expenses incurred and budget allocations, donations in kind, capital assets, etc.).
Bank account management:
- Oversees the preparation of cash flow forecasts for each project.
- After validation by the CFT, sends them to head office and monitor receipts of funds with the accountant-treasurer.
Administrative management:
- Supervises and monitors implementation of administrative, financial and HR rules and procedures.
- Proposes and participates in the development or improvement of administrative procedures.
- Supervises and monitor compliance with administrative schedules
- Supervises physical and digital archiving
- Monitors office contracts (rental, framework agreements, etc.) in collaboration with the purchase department and relevant head office departments
- Supports logistics and purchasing teams (procedures, evaluation, negotiation, etc.)
- Monitors changes in national accounting and financial laws and policies
- Coordinates tax declarations and payments
- Assists the CFT in budgeting and development of projects.
Team management:
Prepares and monitors schedules for administrative and financial teams;
Evaluates the performance of staff under his/her direct supervision;
Supervises the proper implementation of his/her team’s schedules;
Trains administration-finance teams in procedures;
Organizes training workshops on themes according to identified needs;
Participates in briefing new arrivals.
Position in the organization chart (hierarchical and functional links)
Reporting to: Coordinator of Transversal Functions
In charge of: Finance and Accounting teams
Under the functional supervision of : Financial Affairs Department
Qualifications:
- Higher education in accounting, banking and finance, administrative and financial management with at least 5 years’ experience in equivalent functions.
- Proven knowledge of ERP and SAGE accounting software.
- Ability to work in a demanding, multicultural environment;
- Strong capacity for autonomy, independence of mind and impartiality;
- Strong capacity of work, rigor and organization;
- Perfect use of the Office Pack, particularly Excel;
- Interpersonal skills, ability to find solutions and work as part of a team;
- Excellent analytical and report writing skills;
- Mandatory excellent written and oral expression in French and English.
Professional experience:
- At least 5 years experience in accounting, administrative and financial management of humanitarian or development projects;
- Experience in team management;
- Practical experience of international external auditing;
- Experience in donor contract management and financial reporting is mandatory
Duration of assignment: one-year fixed-term contract, renewable
Starting date: December 2024
How to apply
Send Resume + Cover letter at [email protected] mention “Administration and Finance Manager – Projects Support Unit ” in the subject
Finance Officer at Expertise France: (Deadline 5 November 2024)
Finance Officer
About Expertise France :
Expertise France is the french public agency for international cooperation. The Agency focuses on four priority areas:
- Democratic, economic and financial governance;
- Stability of countries in crisis/post-crisis situations and security;
- Combating climate change and favouring sustainable urban development;
- Strengthening health systems, social protection and employment.
In these areas, Expertise France engineers and implements capacity-building projects, mobilizes technical expertise and acts as a project coordinator, bringing together public expertise and private know-how.
With a business volume of 390 million euros and over 400 projects in 145 countries, Expertise France’s activities are part of France’s international cooperation policy and official development assistance.
Expertise France Rwanda implements 6 projects, mainly financed by the European Union and French Development Agengy (AFD), for a total amount of €50 million. The agency’s main areas of intervention in Rwanda are:
- Economic and financial governance
- Sustainable development, climate and agriculture ;
- Health and human development
Job description
Expertise France is opening its new office in Kigali and plans to create its Projects Support Unit (USP) with the aim of decentralizing support services in the field. The USP is composed of the purchase, logistics, finance and human resources departments required for project implementation. It is supervised by the Coordinator of Transversal Functions (CFT).
Based in Kigali, the position is under the direct responsibility of the Administrative and Finance Manager (AFM) of the USP and in liaison with the finance teams of the projects.
Missions: the main missions entrusted to the Finance Officer :
Financial reporting and analysis:
- Supports operational teams in project budget planning;
- Analyzes under/over consumption of project budgets and assists project managers, AMF and CFT in decision-making;
- Analyzes various internal profitability indicators;
- Participates in preparation of external financial reports in conjunction with the AMF;
- Contributes to internal reporting (RPP, initial budget, revised budget) and analyzes it with the finance department and operational staff;
- Monitoring of donor disbursements
Budget monitoring:
- Making and accounting of Payment Authorization Forms (PAF) on ATLAS and SAGE when deployed.
- Regularization of advances on Financial Follow-up
- Collects and verifies all administrative and financial documents in accordance with the accounting division
- Ensures documents archiving in accordance with internal procedures
- Prepares and carries out a pre-analysis of Financial and budget follow-ups to submit to the AFM for validation
Management control :
- Ensureds eligibility of expenses according to rules;
- Ensures monthly reconciliation of expenses between Atlas, Sage and Financial Follow-ups
- Prepare quarterly project closings with AMF and Accounting division
- Ensures reliability of financial data
- Prepare project closings in conjunction with head office management control
Other :
- Support CFT in project development as needed
- Prepare audits
Position in the organization chart (hierarchical and functional links)
Reporting to: Administrative and Financial Manager
Qualifications:
- BAC +5 in management and accounting;
- Strong capacity of work, rigor and organization;
- Excelent use of Office Pack and accounting tools;
- Good interpersonal and teamwork skills;
- Adaptability and flexibility;
- Good written and oral expression in French and English is mandatory;
- Knowledge of donor rules
Professional experience :
- At least 3 years’ experience in a similar position;
- Experience in international cooperation is desired
- Duration of the mission: 1 year renewable
- Type of contract: local contract through HR services company.
How to apply :
Send Resume + Cover letter at [email protected] mention “Finance Officer – Projects Support Unit ” in the subject
Candidates interested in this opportunity are invited to submit their applications by November 5th, 2024. Expertise France reserves the right to pre-select candidates before this date.
The selection process will take place in three stages:
- Firstly, a shortlist will be freely drawn up by Expertise France.
- Secondly, shortlisted candidates may be invited to take written tests to assess their technical and linguistic skills.
- Thirdly, shortlisted candidates may be invited for an interview.
Treasury Officer at Expertise France: (Deadline 5 November 2024)
Treasury Officer – Support projets unit
About Expertise France :
Expertise France is the french public agency for international cooperation. The Agency focuses on four priority areas:
- Democratic, economic and financial governance;
- Stability of countries in crisis/post-crisis situations and security;
- Combating climate change and favouring sustainable urban development;
- Strengthening health systems, social protection and employment.
In these areas, Expertise France engineers and implements capacity-building projects, mobilizes technical expertise and acts as a project coordinator, bringing together public expertise and private know-how.
With a business volume of 390 million euros and over 400 projects in 145 countries, Expertise France’s activities are part of France’s international cooperation policy and official development assistance.
Expertise France Rwanda implements 6 projects, mainly financed by the European Union and French Development Agengy (AFD), for a total amount of €50 million. The agency’s main areas of intervention in Rwanda are:
- Economic and financial governance
- Sustainable development, climate and agriculture ;
- Health and human development
Job description
Expertise France is opening its new office in Kigali and plans to create its Projects Support Unit (USP) with the aim of decentralizing support services in the field. The USP is composed of the purchase, logistics, finance and human resources departments required for project implementation. It is supervised by the Coordinator of Transversal Functions (CFT).
Based in Kigali, the position is under the direct responsibility of the Administrative and Finance Manager (AFM) of the USP and in liaison with the finance teams of the projects.
The main tasks are :
Cash flow and payments Follow-up
- Third-parts payments: Transfers to Rwanda and France, based on payment proposals in compliance with payment procedures.
- Imputation of third-parts advances
- Justification of third-parts accounts
- Daily cash management: Update of bank and cash management files, monitoring of bank and cash balances, bank transfers and commissions.
- Accounting of banking transactions
- Accounting for bank fees
- CB payments follow-up
- Bank reconciliation and cash counting
- Monthly reconciliation of cash statements with accounting software
Other :
- Miscellaneous archiving and filing
- Participates in project audits by providing proofs of payments and audit documentations.
- Participates in the preparation of monthly, quarterly, half-yearly and annual accounting closures
- Support the finance and accounting team in all tasks required for the smooth running of the department
Position in the organization chart (hierarchical and functional links)
Reporting to: Administrative and Financial Manager
Qualifications:
- Degree in accounting and/or finance
- Very good command of office tools, particularly Word and Excel, and accounting software
- Very good command of French and english
Professional experience
- At least two years’ experience in a similar position, preferably in a context related to international cooperation or solidarity projects.
- Team spirit and ability to collaborate
- Methodical, organized and responsive
- Sense of responsibility, proactive and autonomous
- Duration of the mission: 1 year renewable
- Type of contract: local contract through HR services company.
How to apply :
Send Resume + Cover letter at [email protected] mention “Treasury Assistant – Projects Support Unit ” in the subject
Candidates interested in this opportunity are invited to submit their applications by November 5th, 2024. Expertise France reserves the right to pre-select candidates before this date.
The selection process will take place in three stages:
- Firstly, a shortlist will be freely drawn up by Expertise France.
- Secondly, shortlisted candidates may be invited to take written tests to assess their technical and linguistic skills.
- Thirdly, shortlisted candidates may be invited for an interview.
Gender Equality and Social Inclusion Specialist at Expertise France: (Deadline 5 November 2024)
TERMS OF REFERENCE (TOR)
FOR THE RECRUITMENT OF A GENDER EQUALITY AND SOCIAL INCLUSION SPECIALIST
BACKGROUND AND JUSTIFICATION
The Government of Rwanda and AFD signed 5-year grant and loan agreements on 8th March 2023 to implement the AFTER II Project (Appui à la Formation Technique et l’Emploi au Rwanda) and will sign another grant and loan agreement by the end of 2024 to implement the TDT Project (TVET Transformation for Development).
AFTER II project
AFTER Il aims to improve technical and vocational education and learning conditions in order to strengthen the skills of youth in line with labor market requirements.
Project management is provided by Rwanda Polytechnic (RP) for colleges-related interventions, and Rwanda TVET Board (RTB) for TVET schools-related interventions, through their respective Single Projects Implementation Unit (SPIU), with Technical Assistance from Expertise France.
On the side of RP, the beneficiary sites are Karongi and Kitabi colleges located in Karongi and Nyamagabe Districts, respectively. On the side of RTB, the beneficiary sites are Muhororo and Cyanika TVET Schools located in Karongi and Nyamagabe Districts.
AFTER II project is divided into 4 main components and 2 cross-cutting components:
- Component 1: The RP Kitabi and Karongi colleges and TVET schools of Cyanika and Muhororo campuses are expanded, modernised and environmentally friendly
- Component 2: The training offer in the RP Kitabi and Karongi colleges and TVET schools of Cyanika and Muhororo is strengthened and more attractive
- Component 3: The link between TVET providers and the private sector is strengthened, and employment and entrepreneurship support mechanisms are more efficient
- Component 4: The quality and leadership of RP and RTB as institutions in the TVET sector are reinforced
- Cross-cutting component 5: The TVET programs are more gender responsive and inclusive and specifically address dropouts of the general education
- Cross-cutting component 6: Greening TVET – TVET programs provide youth with green skills and competencies for sustainable economic growth
TDT project
The TDT project is currently under validation by the Government of Rwanda and Agence Française de Développement, and will be implemented by Rwanda Polytechnic with the Technical Assistance of Expertise France. It is expected to start in January 2025.
The main purpose of the project is to strengthen the attractiveness of RP, in particular the two RP campuses in Kigali and Gishari. This overall objective is expressed through the following specific objectives:
- Specific Objective 1: Improve infrastructure (accommodation, catering, study spaces and collective recreational and sports activities) on the campuses of Kigali and Gishari;
- Specific Objective 2: Ensure a safer and more inclusive learning and living environment in the colleges for female students;
- Specific Objective 3: Strengthen RP and colleges management capacities in student housing, with specific attention to gender issues and engage in a dialogue on sustainable public policy for decent and inclusive student accommodation;
- Specific Objective 4: Promote the training offer and the employability of Higher TVET graduates.
Both projects are marked DAC1 on gender: gender equality is an important and deliberate objective of the projects.
Expertise France is looking to recruit a Gender and Social Inclusion (GESI) Specialist to support the SPIUs of RP and RTB in strengthening gender mainstreaming at institutional level and in implementing gender-responsive and inclusion activities. This position is a 2-year full time position.
The GESI Specialist position is designed to support the overall program with expertise that embraces gender and social inclusion, following the principle of nobody is left behind. The GESI Specialist will ensure that all project components are gender-responsive as well as facilitate participation of disadvantaged groups in TVET education, working closely with RP and RTB.
Description of the assignment
The GESI specialist will be contracted by Expertise France to provide support to the SPIUs of RP and RTB on the activities of the AFTER II and TDT projects related to GESI.
Support the development and implementation of the projects GESI Action Plans
- Develop, review and update the GESI action plans of each project in collaboration with RP and RTB;
- Develop a workplan of GESI activities at institution (RP and RTB) and TVET school or college level for both projects;
- Provide follow-up on the implementation of the GESI action plans in line with project objectives;
- Support RP, RTB and the TVET schools and colleges in the implementation of the GESI action plans and all related activities.
Coordinate the implementation of GESI activities for the projects
- Support RP and RTB in the drafting of Concept Notes and Terms of Reference for the implementation of GESI activities;
- Provide inputs during the design and construction phases of the infrastructure to support the development of more inclusive campuses;
- Assess training needs and provide capacity building sessions to staff of the implementing institutions on GESI-related topics;
- Recruit national and international experts to support the implementation of activities and capacity buildings based on the identified needs.
Support Rwanda Polytechnic in promoting gender equality in its programs (TDT project)
- Conduct a participatory gender audit of RP following the ILO methodology to propose recommendations for measures at institution level;
- Support RP in the review and finalization of their Gender and Social Inclusion Strategy;
- Support RP in developing a gender responsive Masterplan and Strategy;
- Support RP in developing tools and mechanisms to facilitate the integration of women in the institutions and the colleges, including with the deployment of GBV and SEAH mechanisms.
Lead GESI topics within the Technical Assistance team
- Coordinate the administrative and logistic follow-up for GESI activities under Expertise France budgeting, to ensure compliance with Expertise France procedures;
- Ensure the Monitoring and Evaluation systems of both projects as well as the internal M&E systems of the Technical Assistance integrate GESI;
- Support the rest of the Technical Assistance team of Expertise France in mainstreaming GESI in all activities of the project.
INFORMATION ON THE POSITION
- Location: Kigali, in the Technical Assistance office hosted in the RP offices (RP Kigali college campus). Field missions to the different campuses are to be expected;
- Supervision: the position will be under the direct supervision of the Technical Assistance Team Leader, and in close collaboration with the RP and RTB teams, as well as the rest of the Technical Assistance Team (in Rwanda and Paris);
- Duration: 2-year full time position;
- Conditions: conditions of the position will be based on the candidate’s profile and experience.
MINIMUM DESIRED PROFILE OF THE CANDIDATE
The candidate should meet the following criteria:
- Master’s Degree in Gender Studies, Development studies or Sociology with a Gender and Social Inclusion major, or another relevant field;
- At least 5 years of experience in Gender and Social Inclusion or related fields;
- Working experience with at least one donor-funded project.
Technical Skills
- Demonstrated experience in implementing GESI-related activities and trainings/capacity building;
- Demonstrated experience in GESI assessments and strategies;
- Demonstrated experience in supporting gender mainstreaming within institutions;
- Experience in stakeholder engagement and advocacy for GESI initiatives;
- Having conducted or been involved in a gender participatory audit is a plus;
- Full proficiency in MS office suite;
- Full written and spoken proficiency in English and Kinyarwanda; French would be an asset.
Knowledge of International Framework
- Familiarity with international gender quality and inclusion frameworks (Eg. CEDWAN-Convention of Elimination of All forms of discrimination against Women, OCDE recommendation on GE and Empowerment, GE strategy from the European Comission, etc)
- Understanding of local / regional laws, policies, and cultural contexts related to gender and social inclusion
- Knowledge of the Education and TVET sector in Rwanda would be an asset
Project Management Skills
- Experience in project planning, execution, and budget management related to GESI initiatives.
Team Work Abilities
- Strong interpersonal skills for building relationships with various stakeholders, including government, NGOs, and community organizations.
HOW TO APPLY
The candidate who meets the qualifications should submit the following documents:
- A Curriculum Vitae (max 3 pages) indicating all relevant experiences and assignments;
- Supporting documents such as Diplomas and Work certificates;
- 2 references that can be contacted.
Interested candidates should submit their applications to the following addresses: [email protected] and [email protected].
The deadline for receiving applications is November 15th 2024.
Applications not including all the above information or sent after the deadline will not be reviewed. Only shortlisted applicants will be contacted.
Accounting Officer at Expertise France: (Deadline 5 November 2024)
About Expertise France :
Expertise France is the french public agency for international cooperation. The Agency focuses on four priority areas:
- Democratic, economic and financial governance;
- Stability of countries in crisis/post-crisis situations and security;
- Combating climate change and favouring sustainable urban development;
- Strengthening health systems, social protection and employment.
In these areas, Expertise France engineers and implements capacity-building projects, mobilizes technical expertise and acts as a project coordinator, bringing together public expertise and private know-how.
With a business volume of 390 million euros and over 400 projects in 145 countries, Expertise France’s activities are part of France’s international cooperation policy and official development assistance.
Expertise France Rwanda implements 6 projects, mainly financed by the European Union and French Development Agengy (AFD), for a total amount of €50 million. The agency’s main areas of intervention in Rwanda are:
- Economic and financial governance
- Sustainable development, climate and agriculture
- Health and human development
Job description
Expertise France is opening its new office in Kigali and plans to create its Projects Support Unit (USP) with the aim of decentralizing support services in the field. The USP is composed of the purchase, logistics, finance and human resources departments required for project implementation. It is supervised by the the Coordinator of Transversal Functions (CFT).
Based in Kigali, the position is under the direct responsibility of the Administrative and Finance Manager (AFM) of the USP and in liaison with the finance teams of the projects.
Missions: the main missions entrusted to the Accounting Officer :
Accounting:
- Issuing and accounting for invoices and expense reports ;
- Adjustment of advances;
- Lettering of accounts and justification of balances ;
- Corrective ODG and ODA entries;
- Follow-up with head office on cash receipts;
- Prepares the accouting closure of the Rwanda office;
- Prepares project closings in conjunction with project managers;
- Miscellaneous filing and archiving;
- VAT follow-up.
- Fixed assets monitoring
- Third-parts accounts follow-up
- Analytical reallocations
- Breakdown of USP costs on the projects
Reporting :
- Preparation of monthly reports for Paris head office;
- Entry of expenses in project financial tracking
- Monthly reconciliation of project expenses between accounting software and financial tracking.
Audit :
- Preparation of project and internal audits
Position in the organization chart (hierarchical and functional links)
Reporting to: Administrative and Financial Manager
Qualifications:
- BAC +3 in management control and accounting;
- Strong capacity of work, rigor and organization;
- Excellent use of Office Pack and accounting tools;
- Good interpersonal and teamwork skills;
- Adaptability and flexibility;
- Good written and oral expression in French and English is mandatory;
- Knowledge of donor rules
Professional experience :
- At least 3 years’ experience in a similar position;
- Experience in international cooperation is desired
- Duration of the mission: 1 year renewable
- Type of contract: local contract through HR services company.
How to apply :
Send Resume + Cover letter at [email protected] mention “Accounting Officer – Projects Support Unit ” in the subject
Candidates interested in this opportunity are invited to submit their applications by November 5th, 2024. Expertise France reserves the right to pre-select candidates before this date.
The selection process will take place in three stages:
- Firstly, a shortlist will be freely drawn up by Expertise France.
- Secondly, shortlisted candidates may be invited to take written tests to assess their technical and linguistic skills.
- Thirdly, shortlisted candidates may be invited for an interview.
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