5 Job Positions at Jhpiego: (Deadline 12 September 2023)
Grants Assistant at Jhpiego: (Deadline 12 September 2023)
Grants Assistant
Job ID 2023-5488
Location RW
Category International Positions
Employment Status Full-Time
Overview
The Grants Assistant will primarilly assist the Grants Manager in reviewing and managing the grants financial reporting and to ensure that grantees financial report complies with USAID and other rules and regulations and standard provisions of grants agreement. Grants assitant will be expected to review the sub-grantees financial records verify reimbursements and conduct field visits. Grants assistant position will ensure successful and compliant activities in ISDA project, which supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five.
Application deadline will be on September 12, 2023.
Responsibilities
- Assist with the review of all sub-grantee proposal budgets and agreements to ensure compliance with donor and organizational requirements.
- Provide feedback to all the applicants in consultation with the Grants Manager.
- Assist in reviewing and finalizing budgets with the LIPs
- Participating in the pre-funding capacity assessment of the potential grantees and following up training to build their skills.
- Mentoring LIPs and providing technical advice and capacity development to plan, implement, monitor and report on grants awarded.
- Continuously review the accounting procedures, internal controls and financial reports of each organization, perform financial risk assessments and establish risk mitigation plans.
- Follow up on resolution of findings from audits, on-site visits and desk reviews with LIP staff.
- Ensure timely submission of sub grantees financial reports.
- Record expenses into the Grants management system and prepare payment routing documents
- Monitor expenditure against the budget and provide recommendations for budget alignment
- Assist with preparation of reports related to sub-grantees.
- Provide feedback to the Grants Manager on overall performance of LIPs funded by Jhpiego and recommendations for improvement (if any).
- Other duties as assigned.
Required Qualifications
- Undergraduate degree in Accounting, Finance, or related field
- CPA or ACCA Finalist or equivalent is an added advantage.
- Minimum of three (3) years of experience in finance, compliance and grants management in a reputable NGO or development agency.
- Familiarity with grant databases is a plus.
- Excellent verbal, written communications and presentation skills
- Strong programming, management and technical skills
- Has sensitivity and understanding of the beneficiary population
- Dynamic personality and a team player
- Computer literacy, particularly in the use of MS word, Excel and PowerPoint
Preferred Qualifications
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jobs-jhpiego.icims.com
Applicants must submit a single document for upload to include: cover letter, resume and references.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees
Transport and Store Officer at Jhpiego: (Deadline 12 September 2023)
Transport & Store Officer
Job ID 2023-5491
Location RW
Category International Positions
Employment Status Full-Time
Overview
Jhpiego is seeking a Transport and Store Officer reporting to the Senior Logistic & Transport Officer who will assist in coordinating and allocating vehicles as required. They will ensure all the vehicles are well maintained for smooth support to ISDA activities at Jhpiego Rwanda. The ISDA is a five-year cooperative agreement to improve the quality of reproductive, Maternal, maternal and child health (RMNCH) and malaria services, The ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five. The Transport and Store Officer will also be responsible for fleet management systems e.g. vehicle tracking and fuel monitoring systems. Additionally, the Transport and Store Officer will be responsible for ensuring a proper store management in compliance with the organization and donors’ policies, rules & regulations.
Applications will close on September 14, 2023
Responsibilities
Transport
- Ensure efficient operation of fleet management system at zone offices level;
- Ensure vehicle log books are well maintained for each Jhpiego zone vehicle;
- Ensure regular maintenance of vehicles at the end of the specified mileage;
- Provide support in daily supervision of drivers and ensure their proper and consistent performance of duties.
- Manage the vehicle tracking tool and ensure its maintenance;
- Provide feedback to Senior Logistic & Transport Officer on routine transport issues.
- Assume other responsibilities as assigned
Store
- Oversee the receipt, inspection and recording of incoming goods.
- Maintain accurate inventory records and ensure proper labelling and storage of items
- Manage storage facilities to ensure proper organization.
- Implement accurate inventory control measures to prevent losses and damage.
- Prepare and maintain inventory-related documents
Required Qualifications
- Bachelor’s degree in logistics, supply chain management, business administration, or a related field is preferred.
- Minimum 5 years’ work experience in Transportation, inventory management is highly desirable.
- Experience of working in USAID Funded Organizations is preferred.
- Attention to detail and accuracy in record keeping.
- Experience working in a busy office within the private or public sector especially with an international organization
- Computer skills including demonstrated hands on-experience with MS Word and MS Excel.
- Conversant in both written and spoken English/French and Kinyarwanda
- A broad variety of administrative, office management and computer skills
- Experience in working with multi-cultural staff.
- Ability to communicate effectively, instilling trust and confidence.
- Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
- To be in possession of a valid driving license
Preferred Qualifications
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jobs-jhpiego.icims.com
Applicants must submit a single document for upload to include: cover letter, resume, and references.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees
Finance Officer at Jhpiego: (Deadline 12 September 2023)
Finance Officer
Job ID 2023-5493
Location RW
Category International Positions
Employment Status Full-Time
Overview
The Finance Officer is responsible for providing financial support to Jhpiego Rwanda Office and related programs to ensure the smooth running of the office in Kigali. This includes handling day to day financial operations of the office, with particular emphasis on handling accounts payable and receivable, expense reports, cash handling, payments and compliance to Jhpiego and donor financial policies. Implements and maintains an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of Jhpiego’s financial operations. This position supports ISDA is a five-year cooperative agreement to improve the quality of reproductive, Maternal, maternal and child health (RMNCH) and malaria services, The ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five.
Applications close on September 14, 2023.
Responsibilities
- Examines financial documents such as invoices, vouchers, expense reports and other documents such as purchase orders to ensure the completeness, accuracy, reasonability and validity of financial data.
- Maintains, monitors, and disburses funds from the project bank account(s) accordance with Jhpiego’s financial policies and procedures as outlined in the Jhpiego Finance and Accounting policies manual for country offices, QuickBooks Manual, Banking Policy, Procurement Policy and any other policies.
- Ensures that accounting documents are filed on a timely basis, proper accounting records are maintained and compatible with standard accounting practice, JHU/Jhpiego and donor guidelines.
- Monitors and reconciles supplier statements on regular basis and ensures timely settlement of bills.
- Responsible for collection and disbursement of cash and ensures that it is stored in a secure location.
- Maintain a cash register to ensure that there is a proper audit trail of all cash transactions within the organization.
- Monitors and reconciles travel expenses and project expenses to individual advances on a regular basis.
- Ensures that all unspent advances are deposited to the bank with 48 hours after receipt.
- Codes, tracks, and processes vendor invoices, consultant invoices and travel advances for payments on a timely basis.
- Posting entries into the accounting system on a daily basis.
- Assist the Finance Manager in preparation of monthly financial report, accruals and projections, and any other financial reports for review by the Finance & Operations Manager.
- Provide guidance/feedback to the Finance Manager to ensure the sound functioning of the Jhpiego Kigali office.
- Assume other duties as assigned by supervisor.
Required Qualifications
- Bachelor’s Degree in Accounting, Finance, or Business Administration. Having a CPA or ACCA is an asset.
- Minimum of five (5) years relevant experience in finance or accounting from International NGOs or International Development Agencies.
- Knowledge of USAID regulations would be an added advantage.
- Previous experience with non-profit organization will be an added advantage.
- An understanding of maintenance of ledger entries, bookkeeping skills and bank reconciliation.
- Computers skills including use of spreadsheets and/or accounting packages.
- Good oral and written communication skills to effectively communicate findings and analyses.
- Be cooperative, hardworking, flexible & dependable.
- Be of high integrity and have a sense of confidentiality
Preferred Qualifications
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jobs-jhpiego.icims.com
Applicants must submit a single document for upload to include: cover letter, resume, and references.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees
ego: (Deadline 12 September 2023)
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Driver at Jhpiego: (Deadline 12 September 2023)
Driver
Job ID 2023-5494
Location RW
Category International Positions
Employment Status Full-Time
Overview
Jhpiego seeks 15 Drivers who will be responsible for providing administration support to the Transport Officer in providing reliable and safe driving services to Jhpiego staff, partners and materials to project sites, including loading and offloading of vehicles. The driver will have to comply with program vehicle management policies and standards, driving safety and Jhpiego travels safety rules. The drivers will work for a USAID funded projected called which ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five.
Applications will close on September 14, 2023
Responsibilities
- Drive office vehicles for the transport of authorized personnel and picking official personnel and visitors at/from the airport/hotels.
- Ensure cost-saving through proper use and maintenance of vehicle, accurate maintenance of daily vehicle logs, provision of inputs to the preparation of the vehicle maintenance plans and reports;
- Ensure proper day-to-day maintenance of the assigned vehicle through ensuring full time cleanness, minor repairs, arrangements for major repairs;
- Timely reporting to Transport officer all vehicle documentation such fueling receipts, logs, travel authorizations, vehicle control, maintenance and vehicle refueling needs;
- Responsible for program staff transportation with respect of all safety precautions;
- Coordinate daily schedules with Supervisor and travelers;
- Register mileage for trips and reports on a routing sheet to be submitted to the Supervisor
- Ensure the proper functioning of the vehicle when traveling to the field;
- Ensure that the vehicle is used solely in accordance with Jhpiego’s vehicle policy
Required Qualifications
- Diploma A2 level.
- Valid Driver’s license, Category: B, having category D is an advantage.
- Possession of defensive Driving certificate.
- Proven Knowledge of basics auto mechanics.
- Certification in first Aid will be an added advantage.
- Three (3) years’ experience, safe driving record preferably with INGOs or International Organizations.
- Required Knowledge, Skills and Abilities
- Excellent knowledge of Rwanda driving rules, and regulations.
- Ability to produce incident reports and Work well with Staff.
- Able to work under pressure and/or long hours.
- Ability to exercise independent judgment and ability of decision making.
Preferred Qualifications
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jobs-jhpiego.icims.com
Applicants must submit a single document for upload to include: cover letter, resume, and references.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees
CLICK HERE TO READ MORE AND APPLY
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