5 JOB POSITIONS AT MINISTRY OF LOCAL GOVERNMENT : ( Deadline : 11 June 2019 )

 

 

5 JOB POSITIONS AT MINISTRY OF LOCAL GOVERNMENT : ( Deadline : 11 June 2019 )

 

 

 

JOB AT MINISTRY OF LOCAL GOVERNMENT : Internal Auditor : ( Deadline : 11 June 2019 )

 

 

Job Description

 

To be in charge of the whole system of control established by the Government :
• Run the business of the Ministry in an ordinary manner,
• Safe guard the assets of the Ministry
• Maintain records of financial matters and liability of records for appropriate decision making
Ensure controls regarding:
• Plans and programs as well as its organisational structure
• Conduct physical and personnel controls (procedures concerning human resources management, assets controls……)
• Conduct accounting control ( verify the regular updating of the accountancy books at different level of the administration; verify the regular updating of the accountancy books ; verify the compliance, the legality and accuracy of all debts documents; verify that the account operations correspond to assets movement and are cross checked at reasonable intervals, and that theses assets exist
• Verify the supervisory and control managerial control to ensure the decisions making are properly done
Ensure a proper internal audit :
• Conduct a independent and continuous appraisal of activities to ensure that all others controls are operating accordingly to practices as described by Govs
• Propose useful amendments to improve the procedures, supports, and rules related to a priori and a posteriori budgetary controls and of financial and accountancy operations
To make follow
– up on the implementation of the Auditor General’s recommendations:
• To analyze reports of the Auditor General of State Finances concerning the Ministry;
• To ensure implementation of recommendations of the Auditor General of State Finances directed to the Ministry and provide advice thereupon
• Carryout research relevant to his/her attributions to ensure standardized and effective performance

 

 

Job Profile

A0 in Accounting, Public Finance or Management with specialization in Finance/Accounting.
Key technical skills and knowledge required:
– Detailed knowledge of financial and audit standards, HR and Financial regulations, procedures.
– Financial software
– Planning skills
– Excellent communication, organisation and interpersonal skills.
– Computer skills.
– High analytical skills.
– Report writting and presentation skills.
– Time management skills
– Excellent problem solving skills and clear logical sens;
– Collaboration and team working skills;
– Effective communication skills;
– Administrative skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.

 

 

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JOB AT MINISTRY OF LOCAL GOVERNMENT : Financial Management Specialist : ( Deadline : 11 June 2019 )

 

 

 

Job Description

Roles and responsibilities:

• Assist in identification of financial management priority activities for MINALOC, and in the formulation of strategic plans and budgets consistent with the priorities;
• Work with and coach the Planning experts of the Budget Entities within which project activities will be carried out to help establish realistic medium term plans and budgets which are:
o Consistent with funding priorities,
o Achieve the objectives of the projects
o compliant with the financing agreement between the World Bank and the Government of Rwanda and
o designed to contribute to broader Social Protection outcomes;
• Review online transactions, validate supporting documents, review reports (soft copy/hard copy) and provide administrative authorization at his/her level for subsequent approvals as required;
• Help to ensure that key internal controls designed to prevent and detect and correct errors are operating;
• Work with MINALOC colleagues to ensure that reports to management provide usable financial management information to support planning and decision making;
• Plan for the external audit on an annual basis, supporting the preparation of an implementation plan to follow up on audit recommendations;
• Provide inputs and necessary support to the World Bank missions during projects reviews by participation in field missions and preparation of reports and analysis;
• To supervise the bookkeeping of the project in accordance with the financing Agreement;
• To Ensure compliance of taxes computations and declarations with Rwandan Tax laws and advise accordingly
• To prepare payment documents, carry out the computations imputations, management and filing of documents related to the IDA funding;
• Prepare draft unaudited interim financial reports (IFRs), Withdrawal Applications, and other mandatory reporting to be submitted to MINECOFIN and the World Bank
• To prepare and monitor cash flow plan of the project and produce its updated report at the end of every month;
• Ensure that World Bank Implementation Support Missions, audit and evaluation recommendations related to financial management are implemented.
• Perform any other duties in line with project activities that can be assigned to him/her consistent with requirements for effective and efficient project financial management.
• Ensure timely reconciliation of all funds per the requirements of the FM guidelines and other applicable documents.
• Facilitate in integration of FMIS with program data for automated reporting, funds reconciliation and coordinated reporting
• Establish and Follow up of recommendation implementation action plan based on internal and external audit observations in order to monitor their audit oversight and discharge;
• Assess the strength of internal controls and recommend improvements which provide reasonable assurance regarding; a) the effectiveness and efficiency of operations; and b) reliability of financial reporting. Reporting:
The Financial Management Specialist shall be formally line managed and report to SPIU Coordinator at MINALOC

• Monitor and assist in drafting management’s response to internal and external audit findings;
• Other responsibilities assigned by the supervisor.

 

 

Job Profile

Key Selection Criteria
• Accounting Professional Qualification recognized by IFAC (eg. ACCA, CPA) or Ao in Business Administration or Commerce with specialization in Accounting, Economics and/or Finance with 7 years of working experience in a financial management role managing a substantial budget. Alternatively, prospective candidates should have a Masters in the same fields mentioned above with at least 5 years working experience in a senior financial management role managing a substantial budget
• Detailed knowledge of Generally Accepted Accounting Principles (GAAP) and practices;
• Detailed knowledge of the Government of Rwanda’s public financial and tax management law and regulations;
• Knowledge of Rwanda’s accounting standards and procedures;
• Knowledge of World Bank PFM guidelines, accounting and reporting requirements is an added advantage;
• Excellent practical accounting skills, able to manage accounting systems and systems of internal control;
• Strong IT skills, knowledge of Smart IFMIS, able to work with major database systems, financial management systems and Excel and power point especially;
• Analytical & complex problem solving skills;
• High ethical standards, and capacity to exercise good judgment;
• Attention to detail, works meticulously in a systematic way
• Excellent team working and team management skills;
• Good communication skills;
• Time management skills and capacity to adhere to strict reporting timelines by producing excellent financial reports with credible data and information;
• Fluency in Kinyarwanda, English and/or French

 

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JOB AT MINISTRY OF LOCAL GOVERNMENT : Procurement Specialist : ( Deadline : 11 June 2019 )

 

 

Job  Description

 

Duties and responsibilities:
The Procurement Specialist shall deliver on the following duties and responsibilities:
• Overall, to ensure that the procurement process is guided by the key procurement principles; Economy, Efficiency, Fairness, Reliability, Transparency, Accountability and Ethical Standards and are in compliance with the procurement laws, guidelines and regulations of Rwanda and of the development partners.
• Advise management on the appropriate procurement approach depending on the nature and value of the goods or services to be procured;
• Assist MINALOC in obtaining the necessary non
– objections from its Development Partners;
• Ensure that procurements for the projects under SPIU are managed in line with the annual procurement plan;
• Prepare general notices, specific notices and request for expressions of interest to be advertised by MINALOC;
• Prepare bidding documents, request for proposals (RFP) in consultation with technical departments for MINALOC SPIU management;
• Contribute details of qualified suppliers and service providers to MINALOC’s database and provide regular updates;
• Establish and update regularly the project procurement plans spelling out the activities financed by the different projects. This should be done no less frequently than annually;
• Establish a reliable and comprehensive filing system for all procurements of the projects, depending on the modalities and project requirements;
• Take the full responsibility for attending the procurement processes, ensuring that all steps are properly undertaken, and procurement files are maintained in accordance with the laws, rules and regulations of the Kingdom of Belgium, Government of Rwanda and other development partners’ requirements;
• Ensure that the procurement plan is advertised as well as on the websites of the Implementing Agency and the development partners where deemed necessary;
• Advise and assist the SPIU in preparing all the necessary documents including but not limited to call for expressions of interest, bid packages, bid document preparation,
• Attend and ensure smooth bid openings, evaluation process of the technical and financial proposals and coordinate the negotiation process when required;
• Ensure that input to procurement (Terms of reference) are timely obtained from relevant units;
• Assist with the drafting of contract or similar documents (depending of development partner’s requirements) between the MINALOC SPIU and the chosen service or goods providers after obtaining the non
– objection (if required);
• Ensure that goods or services are provided as stipulated in the contract provisions (timeframe and quality requirements), propose recommendations for the settlement of disputes which could occur during the implementation of the contract;
• In collaboration with the Contract Manager/user department., ensure a timely response of the Project to the consultant’s reports /goods delivery as well as the final approval of the consultants’ work/goods delivery
• In collaboration with the Logistics officer and other concerned parties, ensure timely reception of the goods and the works of the various contracts financed through MINALOC SPIU;
• Ensure that procurement procedures to be followed are outlined in the Project Implementation Manual (PIM) under Procurement Manual Section and are in line with relevant procurement legislation and all Development Partners’ procurement guidelines;
• Advise all implementing entities on general contract management and monitoring;
• Support the Development Partners missions to review the procurement process
• Handle all other procurement work that may be assigned by the Supervisor;

Reporting:
The SPIU Procurement Specialist will work under joint supervision of SPIU Coordinator and Contracting and Finance International technical Assistant (ENABEL). S/he will work closely with the procurement team of the Ministry of Local Government (MINALOC) and the Internal Tender Committee, which oversees all projects implemented by the Ministry.

 

 

Job Profile

Position profile

 

• A0/ Bachelor in Procurement, Management, Accounting, Economics or Finance with 5 years of work experience in a public sector procurement role or Masters in the same fields with 3 years of work experience in a public sector procurement role;
• Obtained degree or ongoing studying of Master in Procurement and Supply Chain Management curriculum;
• Registered at the Supply Chain Management Association of Rwanda;
• At least 2 years of experience of working on a donor
– funded project procurement with very high level of integrity, zero tolerance to corruption and be disciplined;
• Have solid organizational and negotiation skills, including attention to detail, multi
– tasking and time
– management; strong analytical skills and ability to deal with complex issues in a clear and practical manner;
• Detailed knowledge of Rwanda public sector contracting laws, regulations and procedures, business and purchasing practices;
• Good knowledge of international procurement frameworks (Belgium and world bank regulations preferred);
• Excellent Communication Skills;
• Being able to get the right information to evaluate grades, qualities, supply and price trends of goods and service. Excellent management and planning skills;
• Good team working skills, time management and advisory skills;
• Good IT skills including Word, Excel and different ERP’s (E
– procurement, STEP, etc.)
• Fluent in Kinyarwanda and English, knowledge of French is an advantage

 

 

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JOB AT MINISTRY OF LOCAL GOVERNMENT : LG Capacity Development Specialist : ( Deadline : 11 June 2019 )

 

 

Job Description

 

Roles and responsibilities:
Under the overall leadership and guidance of the MINALOC SPIU Coordinator, the incumbent will have the following responsibilities.
• Participate in the preparation of annual plans, budgets and performance contracts by the project and ensure a successful alignment to government’s strategic direction of transformative leadership and citizens’ engagement;
• Contribute to the development of tools, templates, procedures for the implementation of the proximity coaching program and their continuous improvement;
• Facilitate a participatory process of analyzing the extreme poverty problem in order to identify remedial measures at different levels, gaps to be addressed in the area of focus;
• Facilitate elaboration of plans to overcome the identified challenges/gaps by those concerned by the identified problem at community level;
• Proactively monitor implementation as part of accompanying, and advise on challenges and evaluate the plans under implementation in the project implementation framework and through proximity coaching volunteers;
• Support beneficiary districts to continuously work out and implement strategies to sustain the results of the project;
• Contribute to continuous improvement of and sustainability strategy of project activities;
• Participate in formal reviews and evaluations
• Support the documentation of successes, challenges and lessons
– learnt
• Prepare quarterly briefings to MINALOC senior management
• Coordinate the work of community coaching volunteers through site/ground visits, management and coordination meetings with districts coaching volunteers to assess project activities progress
• Follow up on districts coaching volunteers monthly quarterly reports and compile those reports in the appropriate templates, preparation of project annual report, results oriented monitoring
• Continuously provide project activities;
• Any other responsibility assigned by the supervisor to respond to the project expectations

Reporting arrangement
LG Capacity Development Specialist shall be formally line managed by the Single Project Implementation Unit Coordinator.
In addition, the position holder will closely work with all MINALOC departments and stakeholders as the need be.

 

 

Job Profile

• Master’s degree in Public Administration, Management, Strategic Management, Project Management, Economics, Development studies, Social sciences, Political sciences with experience of three years (03) in related field or Bachelor’s degree in Public Administration, Management, Strategic Management, Project Management, Economics, Development studies, Social sciences, Political sciences with experience of five years (05);
• Strong experience to engage with Local Government Leadership;
• Experience and demonstrated knowledge in the concepts, approaches and practices in social protection, governance, poverty reduction and Knowledge of International evidence and best practice in transformational leadership;
• Ability to translate theoretical knowledge into practical applications in the context of transformative citizens’ engagement;
• Track record of contributing effectively to national strategy and policy development in the economic development sector;
• Strong experience in monitoring and evaluation, including managing independent reviews and evaluations;
• Good knowledge of Rwanda’s decentralised governance framework Rwanda;
• Experience on people’s management, facilitation skills, ability to coach and transfer knowledge to others
• Good knowledge of Rwanda’s public financial management framework;
• Strong planning and budgeting skills;
• Experience of developing and delivering training to Government officials;
• IT literate, excellent skills in Excel and Word and power point presentation;
• Excellent communication and presentation skills;
• Strongly results oriented and able to manage a complex and multi
– faceted workload;
• Fluency in Kinyarwanda and English are essential, knowledge of French is an asset;

 

 

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JOB AT MINISTRY OF LOCAL GOVERNMENT : Human Resource Management Specialist : ( Deadline : 11 June 2019 )

 

 

Job Description

strategy analysis on matters of HR in Institution;
• Design policy and strategy proposals as well as programs and projects in matters of HR in Public service;
• Analyse job requirements and prepare job descriptions and job specifications for recruitment, job evaluate and other purpose;
• Identify strategic and operational capacity building and development needs of the Institution;
• Formulate staff development strategies and Programs especially in staff training and supervise their implementation;
• Provide advise to the Institution on :recruitment , performance management including evaluation , HR needs assessment, HR forecasting, planning and management , capacity development and training , scholarships schemes, competence profiling, skills inventory, HRM information systems, leadership development , and other aspects of HRM including pension schemes, payroll managements, incentives schemes, utilization of ICT to manage HR;
• Initiate budget proposals for the HR Department;
• Enforce and coordinate periodic performance appraisal / evaluations exercise;
• Play an advisory role for Institutions on HR policies and procedures’
• Play an advisory role to ensure staff welfare

 

 

 

Job Profile

A0 in Human Resource Management, Management with Specialization in Human Resource, Business Administration with Human Resource Management with 3 years of working experience or Master’s Degree in Human Resource Management, Management with Specialization in Human Resource, Business Administration with Specialization in Human Resource Management
Key Technical Skills & Knowledge required:
– Deep knowledge of Rwandan Public Service and labor law;
– Knowledge in Confilct Management;
– Knowledge of human resources concepts, practices,policies, and procedures;
– Problem Solving Skills;
– Computer Skills;
– Judgment & Decision Making Skills;
– Time management Skills;
– Interview Skills;
– High analytical Skills;
– Teamworking Skills;
– Fluent in Kinyarwanda, English and/ French;knowledge of all is an advantage

 

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