5 Job Positions at Rwanda Polytechnic (RP): (Deadline 24 May 2024)

Driver at Rwanda Polytechnic (RP): (Deadline 24 May 2024)

Job responsibilities

1. Transport/Drive RP’s vehicle to and from various places in relations to RP activities; 2. Fill out the vehicle log book as required by law (log book or carnet de route) 3. Deliver courier to various institutions and to the Development Partners; 4. Effectively perform tasks related to his/her job; 5. Check on the regularity of vehicle papers (Assurances and Technical Control, etc) and reminds the direct supervisor in writing two months before the insurance expires and 2 weeks before the technical inspection expires; 6. Support the RP staff in the various fields mission; 7. Taking care of the cleanliness of the car inside and out 8. Knowing when the vehicle will be serviced (vidange et graisse) and informing the supervisor in advance (a week before the maintenance time); 9. Perform any other task assigned by his/her supervisor.

Qualifications

- 1
  
  A2 in Any field
  
  0 Year of relevant experience

2

Driving License categories (B, C, D)

5 Years of relevant experience

Required competencies and key technical skills

- 1
  
  Integrity

- 2
  
  Accountability

- 3
  
  Communication

- 4
  
  Teamwork

- 5
  
  Time management skills

- 6
  
  Customer care skills

- 7
  
  Efficient, effective and economic use of resources

8

Transparency and provision to the public of timely and accurate information

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Financial Management Specialist at Rwanda Polytechnic (RP): (Deadline 24 May 2024)

Job responsibilities

Coordinate the development, execution and monitoring of SPIU Project budgets. • Participate in the development of key priorities and Action Plan of MINECOFIN SPIU projects; • Participate in the budget preparation process of all projects; • Coordinate the Preparation of annual, quarterly and monthly expenditure plans in collaboration with the M&E Specialist; • Monitor projects’ budget execution rates and advice where need be; • Receive and check all invoices, requests and prepare payment; • Ensure timely preparation of periodic budget execution and financial statement reports; • Participate in budget revision process of projects; • Manage an effective financial management system for the SPIU and ensure that accounting and book keeping records are prepared and maintained in accordance with projects requirements as well as statutory and organization policies, chart of accounts, and related accounting standards, principles and practices. Produce Periodic financial statements • Prepare bank accounts reconciliation statements; • Analyze financial statements for consistency • Correct errors found in financial statements • Consolidate project reports and the accounting information and populate the reporting format as provided by the management system. • Follow up the approval of the project financial statements as per development partners reporting requirements were necessary. • Follow up replenishment of funds from the concerned development partners; • Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents. • Facilitate process of internal and external audit of different programs and projects under the RP (SPIU) • Record all project transactions properly in IFMIS and submit the monthly project consolidated report within the stipulated deadline; Coordination of pay and compensation • Supervise the preparation of the project budget of staff compensation; • Monitor the preparation of the salary payroll lists, fringe benefits of all concerned staff; • Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations. Transactional cash management • Verify staff payroll for bank transfers at the end of each month; • Ensures all invoices from external parties (contractors, suppliers, e.t.c.) are paid in due time, by bank transfer and arrange those documents sequentially by date; • Check and prepare payment documents for further processing; • Attain and record all bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews. • Responsibility for the cash management: this includes regular daily cash counts, verification of balance of cash book and establishment and signature of cash count statements. • Prepare cash calls, face forms from donors. Operational Support • Ensure the preparation of monthly project inventory report and monthly inventory review; • Ensure regular update and inventory of assets register for the project. • Coordinate and monitor activities of the Projects • Guide the identification of a development project. • Coordinate the preparation of the development project budget. • Review the development project and submit for approval • Follow up with the donors to ensure timely cash replenishment • Report to the SPIU Program Manager. • Ensure all books of accounts and records related to payments are proper filled and under safe custody; • Ensures timely preparations of all financial reports (statutory, ad hoc and management accounts, including exception reports) to management and the Board; • Record any taxes withheld and ensure its payment to the tax authority is done on time; • Receive, verify and record all transactions related to payment based on GAAP applicable in the country • Perform regular reconciliation statement for all RP-SPIU accounts; • Perform any other duties assigned by the SPIU Program Manager, RP headquarter.

Qualifications

- 1
  
  Master’s Degree in Accounting/Finance/Economics/Management. Having At least 3 years of relevant working experience as Chief Accountant, Head of Finance, Director of Finance or Financial Management Specialist. Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1.
  
  3 Years of relevant experience

2

Bachelor’s Degree in Accounting/Finance/Economics/Management. Having At least 5 years of relevant working experience as Chief Accountant, Head of Finance, Director of Finance or Financial Management Specialist. Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1.

5 Years of relevant experience

Required certificates

1

Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1

Required competencies and key technical skills

- 1
  
  Communication

- 2
  
  Analytical skills

- 3
  
  Decision making skills

- 4
  
  Networking skills

- 5
  
  Time management skills

- 6
  
  Risk management skills

- 7
  
  Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)

- 8
  
  Proficiency in financial management systems

- 9
  
  Effective communication skills

- 10
  
  Resource management skills

- 11
  
  Strong analytical and complex problem solving skills

- 12
  
  Fluency in English, Kinyarwanda or French; knowledge of all languages is an added advantage

13

Computer Literacy

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Monitoring and Evaluation Specialist at Rwanda Polytechnic (RP): (Deadline 24 May 2024)

Job responsibilities

• Monitor the implementation of RP-SPIU plan and action plan and provide management advice • Prepare and update annual action plan for RP-SPIU; Update Monitoring and evaluation framework, identify key indicators and present to Senior Management for approval; • Prepare weekly, quarterly, semi and annual progress reports on the implementation of RP- SPIU Action Plan; • Prepare all external reports; • Regularly identify, refine and validate with key stakeholders a set of appropriate measurable performance indicators; • Outline an update of reporting formats and procedures for reporting; • Organize and conduct training on Monitoring and Evaluation systems development and maintenance • Develop new policies, analyze and update the existing ones and recommend any change to the Senior Management; • Overseeing and monitoring the implementation of new and existing policies and provide advice to management on the same; • Providing recommendations on workflow processes and systems of RP departments; • Ensuring the SPIU structure adequately support’s RP-SPIU objectives and providing recommendations on the same; • Identifying the businesses strengths, weaknesses and suggest areas for improvement; • Report to the SPIU Program Manager • Perform any other duties assigned by the Supervisor

Qualifications

- 1
  
  Bachelor’s Degree in Economics
  
  5 Years of relevant experience

- 2
  
  Master’s in Project Management
  
  3 Years of relevant experience

- 3
  
  Master’s in Economics
  
  3 Years of relevant experience

- 4
  
  Bachelor’s Degree in Project Management
  
  5 Years of relevant experience

- 5
  
  Bachelor’s Degree in Management
  
  5 Years of relevant experience

- 6
  
  Bachelor’s Degree in Development Studies
  
  5 Years of relevant experience

- 7
  
  Bachelor’s Degree in Statistics
  
  5 Years of relevant experience

- 8
  
  Master’s Degree in Management
  
  3 Years of relevant experience

- 9
  
  Master’s Degree in Development Studies
  
  3 Years of relevant experience

- 10
  
  Master’s Degree in Statistics
  
  3 Years of relevant experience

- 11
  
  Master’s Degree in Monitoring & Evaluation
  
  3 Years of relevant experience

12

Bachelor’s degree in Monitoring and Evaluation

5 Years of relevant experience

Required competencies and key technical skills

- 1
  
  Time management skills

- 2
  
  Risk management skills

- 3
  
  Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

- 4
  
  Knowledge of National Planning, budgeting and reporting framework, tools and systems

- 5
  
  Knowledge of planning, Monitoring & Evaluation of policies, programmes & projects (i.e. evaluation concepts, systems and tools);6

- Knowledge of programs and project planning, monitoring & evaluation

- 7
  
  Knowledge of policy formulation and analysis

- 8
  
  Knowledge in application of results based management

- 9
  
  Knowledge of research, data analysis and reporting

- 10
  
  Networking skills

- 11
  
  Computer Literacy

- 12
  
  Having Strategic Planning and decision making capabilities

13

The PMP or any project/planning related professional course certified by competent organs is an added advantage.

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Civil Senior Engineer at Rwanda Polytechnic (RP): (Deadline 24 May 2024)

Job responsibilities

• Be the responsible of the contract management for different civil works of the projects from the design phase up to the project implementation phase. • Ensure that works are implemented in accordance with the approved plans and meet the required standards. • Ensure a smooth progress of works, quality of work and materials. In addition, to make sure that the contracts meet the targeted timeline and budgets. • Checking plans, drawings and quantities for accuracy of calculations; • Ensure that the infrastructure under construction are in full conformity with the signed agreements; • Propose an effective planning and coordination of donors funded projects and programs implemented by RP; • Ensure project activities are carried out in conformity with the social and environmental safeguard requirements. • Checking contractors/consultants’ invoices and check whether they conform with the executed works or the provided consultancy services thus process the payment of those invoices. • Ensuring that all materials used and work performed are as per specifications; • Acting as the technical advisor for infrastructure and community facilities projects implemented through the RP-SPIU • Supervise day-to-day management of the RP construction projects, including supervising and monitoring the sites progress and challenges and report regularly • Quality control of the infrastructure, other services or facilities under implementation; • Planning the work and efficiently organizing the construction and site facilities in order to meet agreed deadlines and providing advice to resolve any unexpected technical difficulties and other problems that may arise; • Advise the implementing Agency on general construction management and monitoring. • Prepare ToRs, supervise technical studies and work supervision for infrastructure construction under RP-SPIU • Be part of the RP assets and infrastructure technical team • Perform any other task assigned by the line manager • Report to the SPIU Program Manager

Qualifications

- 1
  
  Bachelor’s Degree in Civil Engineering, Architecture, Structural engineering. Having At least 5 years of relevant working experience in construction industry/field. Having held positions such as civil engineer specialist, construction civil engineer specialist, structural or architecture senior Engineer
  
  5 Years of relevant experience

2

Master’s Degree in Civil Engineering, Architecture, Structural engineering. Having At least 3 years of relevant working experience in construction industry/field. Having held positions such as civil engineer specialist, construction civil engineer specialist, structural or architecture senior Engineer

3 Years of relevant experience

Required competencies and key technical skills

- 1
  
  Resource management skills

- 2
  
  Problem solving skills

- 3
  
  Leadership skills

- 4
  
  Mentoring and coaching skills

- 5
  
  Time management skills

- 6
  
  Risk management skills

- 7
  
  Performance management skills

- 8
  
  Digital literacy skills

- 9
  
  Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

- 10
  
  Ability to understand, interpret and communicate complicated technical issues and to liaise with a wide range of stakeholders

- 11
  
  Knowledge of technical drawing

- 12
  
  Practical and hands-on, with the ability to manage in-house maintenance issues where appropriate

- 13
  
  Awareness of environmental pressures, energy conservation, carbon friendly initiatives and other green practices

- 14
  
  Ability to manage simultaneous projects and to co-ordinate a safe and efficient operating environment

- 15
  
  Knowledge on building and maintenance standards

16

– Analytical skills

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TVET Capacity Development Specialist at Rwanda Polytechnic (RP): (Deadline 24 May 2024)

Job responsibilities

• Develop RP staff Capacity needs assessment and develop capacity building plan, • Identify capacity gaps and propose strategies to address them • Plan, organize, and coordinate all Staff Training activities; • Liaise with RP Colleges to identify training needs and assessment • Manage the development and implementation of RP ToT strategy; • Monitor, evaluate and document training activities; • Collaborate with the different TVET development partners and stakeholders; • Submit to competent authorities for dissemination of approved ToT guidelines, procedures, manuals and instructional materials to RP institutions and centers • Provide professional and technical advice to her/his supervisors. Required Competencies and Key Technical Skills • Knowledge of Capacity building procedures, technics and strategies Required Competencies and Key Technical Skills: • Extensive knowledge and understanding of the Rwanda Education Sector; • Good knowledge of government policy-making and legislative processes; • Resource Management skills; • Analytical skills; • Problem Solving skills; • Decision Making skills; • Networking Skills; • Leadership skills; • Mentoring and Coaching skills; • Time Management skills; • Risk Management skills; • Performance Management skills; • Computer literacy skills Fluency in English and Kinyarwanda, Knowledge of French language is an advantage.

Qualifications

- 1
  
  Bachelor’s Degree in Education, Educational Management, Business Administration with specialization in human resource management. 5 Years of Working experiennce for Bachelor’s Degree holders at the level of Director, Sector specialist and Specialist in educational capacity building, TVET career development or in TVET human resource Management.
  
  5 Years of relevant experience

2

Master’s degree in Education, Educational Management, Business Administration with specialization in human resource management. 3 Years of Working experiennce for Master’s Degree holders at the level of Director, Sector specialist and Specialist in educational capacity building, TVET career development or in TVET human resource Management.

3 Years of relevant experience

Required competencies and key technical skills

- 1
  
  Resource management skills

- 2
  
  Analytical skills

- 3
  
  Problem solving skills

- 4
  
  Decision making skills

- 5
  
  Networking skills

- 6
  
  Leadership skills

- 7
  
  Mentoring and coaching skills

- 8
  
  Time management skills

- 9
  
  Risk management skills

- 10
  
  Performance management skills

- 11
  
  Knowledge of Government policy-making and legislative processes

- 12
  
  Knowledge and understanding of the Rwanda Education Sector

- 13
  
  Fluency in English, Kinyarwanda and/or French. Knowledge of all is an added advantage

14

Computer Literacy

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