5 Job Positions at The Urugo Women’s Opportunity Center (WOC): (Deadline 8 April 2025)

5 Job Positions at The Urugo Women’s Opportunity Center (WOC): (Deadline 8 April 2025)

Production and Marketing Manager at The Urugo Women’s Opportunity Center (WOC): (Deadline 8 April 2025)

JOB TITLE: Production and Marketing Manager Vacancy Announcement: Kayonza, April 1st 2025

Urugo Women’s Opportunity Center is recruiting for the position of Production, and Marketing Manager. This position is open to All Interested Candidates/All Sources and is available to start immediately. The ideal candidate will be a hard-working professional able to undertake a variety of program management tasks and work conscientiously under pressure. This person will be comfortable working with a high degree of attention to detail and technical and managerial responsibilities with high discretion, as well as incorporating new and effective ways to achieve better results.

The successful candidate oversees the coordination of several technical sections of Urugo and will be responsible for the quality and implementation of all programs. S/ he will lead, supervise, and coordinate the heads of dairy, weaving, marketing, tailoring, kitchen, TVET, and training. The successful candidate for this challenging, demanding, and high-profile role should be highly motivated, independent-minded, and a qualified manager.

Specific duties include but are not limited to:

DUTIES AND RESPONSIBILITIES

• Worksin coordination with ED to oversee and manage all PMM components and ensure the program is
• carriedout in accordance with the mission, goals, and terms and conditions of relevant grants
• Engageall sections in the transformation process to invigourate their approaches, processes, and
• proceduresin the whole phases of learning, processing, producing, fine-twining, making, and advertisements
• usingadequate technologies and clients’ needs;
• Coordinateclosely with managers and heads of sections to facilitate the staff use of and training in all PMM –
• specific
• Manageand provide PMM guidance to the team and other staff in the implementation of all SDPM activities,
• programs,and
• Coordinatewith section leads to ensure that PMM activities are integrated into all WOC planning,
• programming,and
• Overseeskills development, production, marketing, and the use of IT tools, training of staff in PMM activities,
• andtracking of the level of performance of the programs, participants, and clients/beneficiaries.
• Coordinateunique evaluations, impact studies, and community assessments as
• Initiatethe process of getting new tailored skills development programs through TVET, conduct on-job
• training,upgrade production equipment, revisit production process, ensure quality control, marketing and advertising using the Urugo brand and narrative behind the creation of Urugo with the milestone of serving the interest of vulnerable women;
• Participate in regular field visits to support implementation and identify areas where adjustments are needed forbetter PMM
• Conducting internal periodic (annually) diagnoses to ensure all sections are upgraded, need to be mapped, andcapacity

 ADDITIONS SKILLS AND BEHAVIOURS

Communication & Teamwork

• Promotea culture of “Lessons Learned” and best practices of PMM activities, ensuring that data and processes are discussed in appropriate forums and in a timely fashion for practical use in field
• Consistentlycompile and report on key PMM information and maintain accurate records of communication
• Responsiblefor efficient and effective use of allocated budget and compliance with finance procedures
• Participatein internal meetings and processes to represent the PMM teams as

Personnel Management:

• Supervise,guide, and manage PMM
• Followthe annual performance of the PMM staff
• Ensurepersonnel performance management meets the WOC vision, goals, and plans in the area of
• Conductannual performance appraisal of PMM staff subject to the approval of the ED of
• Manageperformance appraisal of staff in the PMM
• Ensureregular meetings regarding progress throughout the year on all subjects of SDPM
• Providecoaching, mentoring, and on-the-job training of the PMM

Creating and developing

• Createsthe PMM
• EstablishPMM data collection process and data
• Createsline of data sharing across departments and
• Establishlines of data collections from community on all WOC

Planning, Monitoring and evaluation

• Organizeand streamline PMM staff work
• Alignthe PMM staff to the WOC vision, mission, and goals
• Developand coordinate planning across WOC
• CoordinatesWOC planning documents, including business plans, operational plans, annual and monthly
• plans
• Coordinatethe implementation of the WOC implementation plan
• Consistentlyfollow the implementation of WOC staff activities
• Guidethe PMM staff data collection and analysis
• Analysesand document the WOC activities with statistical data to support mobilization and advocacy for
• potentialand continuation of program support
• Providedata to ensure the WOC decision process is guided by facts and evidence
• Publishregularly (quarterly) the PMM report to inform high-level leadership of the PMM and partners

Quality control

• Providestandards of quality work (i.e., data collection and analysis protocols, )
• Establisha quality control mechanism to ensure PMM staff work meets high standards and guide the
• decision-makingof the organization on a daily basis
• Workon quality criteria to ensure PMM staff meet the expected results in their respective sections
• Monitorthe respect of protocols in terms of learning, production, processing and analysis, and reporting
• acrossthe WOC programs
• Providemeasuring tools for the WOC to enable services to work towards high performance in effective and efficient
• Ensure all staff in all sections are conversant and able to work toward high-quality standards established by WOC and regulatory bodies in the countries, including RICA, FDA, RDB,

Capacity Building

• Conductingneeds assessment of TVET and developing TVET programs
• Establishinga learning system that is job-tailored and responds to market demands
• Conductingregular capacity assessments of the PMM staff team
• Provideon-the-job training (i.e., internal one-hour session, testing tools, piloting and sampling, sharing
• experiences,packaging lessons learns and good practices)
• ConductPMM staff training on specific new approaches or new tool, and equipment as required
• TrainWOC on data analysis and interpretation
• TrainWOC on reporting and use of

Reporting 

• Establisha reporting system and tools for the WOC
• Developa WOC reporting calendar
• Ensuredepartments and sections report regularly and consistently
• Compileall reports from different departments and activities to produce monthly, quarterly, and annual
• WOCreports

QUALIFICATIONS AND EXPERIENCE

• Master’s Degree in Economics, Development Studies, Program, and Project management, or related discipline with a significant number of 7 to 10 years as a program or project manager in relevant work experience may be considered in lieuof an advanced degree, but minimum Bachelor’s Degree in relevant field is required;
• Proven experience in managing program, and project and able to lead people with tangible success and motiving qualities;
• Proven experience in managing multi-purpose programs with production and making social change and impact;
• Minimum of 5 years of work experience as a manager in a relevant field, preferably within civil society organizations, NGOs, or INGOs;
• Proven experience in using participatory toolsand methodologies for program identification, implementation, Monitoring, and evaluation;
• Understanding and experience of gender issues and commitment to addressing gender inequalities in all areas of responsibility;
• Excellentanalytical skills and ability to present complex data and analysis clearly;
• Experience managing staff and working in cross-departmental, cross-country contexts with a proven
• recordof building, managing, and working with virtual teams and creating an enabling
• Excellent spoken and written English to include research, writing, and communication
• Demonstrated experience building the capacity of
• Independent and able to coordinate with others to produce proposals by the
• Excellent budget management
• Computer skills, including working with Microsoft Word, Excel, PowerPoint, and

If you are interested in this position, please send your detailed e-mail application, High Academic Degree, CV, and cover letter in English by April 8^th, 2025, to [email protected] Please include the position title in the subject line. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. Urugo Women’s Opportunity Center (WOC) is an equal opportunity employer and women and girls are strongly encouraged to apply.

 

 

Administrative Assistant at The Urugo Women’s Opportunity Center (WOC): (Deadline 8 April 2025)

JOB TITLE: ADMINISTRATIVE ASSISTANT

Vacancy Announcement: Kayonza, March April 1, 2025

Urugo Women’s Opportunity Center (WOC) is recruiting for the position of EXECUTIVE ASSISTANT (EA). This position is open to All Interested Candidates/All Sources and is available to start immediately.

Full-time Administrative Assistant primarily provides administrative, operational, and support services to the ED office. WOC- Executive Assistant, S/He is responsible for keeping the ED office operational, maintaining the filing system, receiving and sending information and couriers on behalf of ED, and overseeing public relations and logistics of the office. The EA provides other support services to the organization related to administration, human resources, and other duties assigned by the ED.

Specific duties include but are not limited to:

DUTIES AND RESPONSIBILITIES

Front Office Management:

• Operate the office Reception and telephone switchboard; manage phone calls and messages to ensure that information flows efficiently and effectively.
• Ensure that the front office is tidy and maintain a welcoming environment for the reception area.
• Screen visitors and assist them with general inquiries while directing them to the appropriate officers for specific inquiries.
• Maintain all outgoing and incoming mail, including express courier services. Ensure the timely delivery of mail to appropriate officers.
• Maintain the staff telephone extension list in an accurate and up-to-date
• Maintaining ED schedule, appointment, and WOC visitors; Editing ED communication and ensuring the WOC information with partners are accurate and timely derived
• Development and execution of work ED weekly plans, tasks agreed departments and partners;
• Preparing internal reports, memos, invoice letters, and other documents;
• Handling basic bookkeeping tasks;
• Establish and maintain an effectivesystem of communication with WOC partners and beneficiaries;
• Publish newsletters, focus notes, and technical papers produced by WOC; and
• Ensure accuracy in filing and recording of information
• Maintaining ED schedule, appointment, and WOC visitors;
• Editing ED communication and ensuring the WOC information with partners are accurate and timely derived
• Development and execution of work ED weekly plans, tasks agreed departments and partners;
• Preparing internal reports, memos, invoice letters, and other documents;
• Handling basic bookkeeping tasks;
• Establish and maintain an effective system of communication with WOC partners beneficiaries;
• Publish newsletters, focus notes, and technical papers produced by WOC; and
• Ensure accuracy in filing and recording of
• The top priorities for the Administrative Assistant are:
• Be the administrative backbone for the ED Office
• Setup a fully functional office for WOC;
• Manage ED and staff travel agenda and logistics;
• Maintain official records and documents and ensure compliance with national regulations;
• Website content updates and management;
• Other assigned duties by the

Qualifications and Experience:

• Bachelor’s degree in Public relations, Information Telecommunication Technology, Social sciences Business Administration, or similar
• Proven experience as an executive assistant or other relevant administrative support experience;
• Knowledge and practical experience in fundamental Public relations, HR, Finance, logistics, Accounting, etc;
• In-depth understanding of the entire MS Office suite;
• Excellent editing and professional-level verbal and written communication skills;
• Excellent organizational and project management skills;
• Relevant academic qualification (business administration, public administration, project management, communication, or related field);
• Understanding of NGOs context in Rwanda
• Must be able to meet deadlines in a fast-paced quickly changing environment;
• Aproactive approach to initiative problem-solving with strong decision-making skills;
• Familiarity with navigating and updating website contents; and 3-4 years of relevant

If you are interested in this position, please send your detailed e-mail application, High Academic Degree, CV, and cover letter in English by April 8^th, 2025, to [email protected] Please include the position title in the subject line.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. URUGO WOMEN’S OPPORTUNITY

CENTER (WOC) is an equal-opportunity employer, and women and girls are strongly encouraged to apply.

 

 

Procurement Officer at The Urugo Women’s Opportunity Center (WOC): (Deadline 8 April 2025)

JOB TITLE: PROCUREMENT OFFICER

Vacancy Announcement: Kayonza, April. 1^st 2025

Urugo-Women’s Opportunity Center is recruiting for the position of PROCUREMENT OFFICER. (PO). This position is open to All Interested Candidates/All Sources and is available to start immediately. The position is responsible for the efficient coordination of activities in accordance with established procurement policies and procedures.

Specific duties include but are not limited to:

DUTIES AND RESPONSIBILITIES

Procurement

• Ensure that all Procurement activities comply with procedures and donor
• Complete and comply with procurement documentations and legal terms in the bidding process (all procurement methods should be observed etc.)
• Draft Purchase Orders and Service/Supply Contracts for review by the Finance Manager and approval by the Executive Director; monitor service contracts to ensure timely delivery of goods and services and liaise with Finance to ensure timely processing of payments to vendors/contractors for goods and services received.
• For large or specialized purchases or services and outsourced services, manage the processof tendering, including the preparation of tender bidding documents and tender schedules, and provide the tender selection committee with accurate and timely information upon which to base a decision.
• Work with the Programs teams and field offices to develop and implement Procurement Plans for each project in accordance with project activity plans and budgets.
• Conduct regular market surveys on
• Develop and maintain a database for suppliers /vendors for reference
• Prepare and manage contracts for supplies /services that are carried out on an ongoing, regular basis.
• Develop and maintain a Contract Tracking Sheet that tracks all types of contracts to ensure timely payments, renewals, amendments, etc., as needed.
• Provide quality assurance on supplies and ensure that WOC is getting ‘value for money’ in all its purchases and services.
• Negotiate with major service providers on ways of enhancing service

Asset Management

• Maintain the centralized Asset Register to ensure timely and accurate information on all assets always, including assignment of asset numbers to new items upon purchase, tracking the movement/assignment of items to individuals and field offices, condition of assets, etc.
• Conduct periodic inventory checks of all assets and at least one physical verification of assets per year; update the Asset Register accordingly.
• Ensure that disposal of obsolete or damaged assets is properly approved and documented, as per established procedures, and that any sale of assets is conducted according to WOC policy guidelines and donor requirements, as applicable.
• Coordinate with the Finance and Logistics Manager and Headquarters to ensure the timely and accurate insurance of all country office assets and property through the management of annual insurance contracts.

Stock Management

• Maintain office supplies storeroom and program supplies storerooms with clear records to track in/out/balance of supplies and an efficient system of replenishment to avoid stock-outs.
• Ensureproper inventory control to prevent loss, damage, or theft of
• Conduct periodic inventory checks of all stock and at least one physical verification of stock per year; update stock records accordingly.
• Ensure that all goods received are recorded, stored, and allocated in accordance with the established procedures.
• Ensure that redundant/obsolete supplies are identified and recommended for disposal as appropriate and in accordance with established procedures.
• Transport Fleet Management
• Manage fleet of vehicles
• Ensure that all vehicles are correctly registered, insured, serviced, and
• Ensure the most cost-effective and reliable means of transport are used for the timely delivery of supplies to project sites.
• Establish and maintain a system to ensure cost-effective transport of staff in Rwanda, including the coordination of WOC vehicles and drivers and the supplemental use of public transport /taxis as needed.
• Oversee the usage of transport by staff, ensuring the completion and approval of Transport Request Forms for all journeys.
• Oversee the rental of vehicles when necessary and according to established procurement procedures.
• Conduct monthly verification of Vehicle Mileage Log
• Prepare monthly fuel consumption analysis reports for the finance manager to review before recording them into Intact.
• Line manage all Drivers, including regular performance reviews and administrative issues pertaining to time and attendance and accounting system

Miscellaneous Logistics Tasks

• Maintainan efficient filing system for all procurement and logistics-related forms, records, contracts, etc.
• Provide logistics support to field offices, as required, including logistics capacity building for all staff.
• Track utility usage and payments for the Kigali head office (electricity, water, local administrationfees, ) and prepare payment requests in the accounting system as per respective contracts and invoices.
• Perform any other duties as may be assigned from time to time by the senior

SKILLS AND QUALIFICATIONS

• Bachelor’s Degree in procurement, Bachelor’s Degree in Business Administration, Bachelor’s Degree in Public Administration or related field.
• Diploma/Certificate in procurement, logistics, purchasing /supply
• At least three (3) years of relevant work experience in a procurement/logistics-relatedfunction, preferably with a National or INGO.
• Stronginterpersonal and communication
• Mustbe a team player
• Proficiency in computer application
• Strong organizational
• Ability to work independently, prioritize tasks, meet deadlines, and take
• Fluency in written and spoken English and Kinyarwanda is  French language skills are added advantage.

If you are interested in this position, please send your detailed e-mail application, High Academic Degree, CV, and cover letter in English by April 8^th, 2025, to [email protected] Please include the position title in the subject line.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. Urugo Women’s Opportunity Center (WOC) is an equal opportunity employer, and women and girls are strongly encouraged to apply.

 

 

Finance, administration, HR, and logistics management (FA&HR) at The Urugo Women’s Opportunity Center (WOC): (Deadline 8 April 2025)

JOB TITLE: Finance, administration, HR Manager (FAHM)

Vacancy Announcement: Kayonza, April 1^st, 2025

Urugo-Women’s Opportunity Center is recruiting for positions in finance, administration, HR Manager. This position is open to all interested candidates/all sources and is available to start immediately at its Kayonza Headquarters. The Finance, Administration, HR & Logistics Manager is among the top positions in the WOC and is a member of the Senior Management Team (SMT).

The Finance, Administration and HR Manager, is responsible for ensuring that all finance, administration, HR, and logistics policies and procedures are in place and correctly implemented. The finance, administration, HR, and logistics Manager works closely with the Executive Director and program and production teams. This position also involves overseeing logistics. The finance, administration and HR, Management position requires a broad set of skills, including the Ability to work strategically with senior Management, review financial statements, work with computing software(s), and facilitate other financial and logistical transactions.

Specific duties include but are not limited to:

DUTIES AND RESPONSIBILITIES

General Financial Management, Accounting & Reporting: 

• Responsible for timely and accurate submission of monthly financial reporting package to HQ, including standard financial statements and accompanying schedules and grant level reporting.
• Implement, monitor, and evaluate internal controls and compliance procedures.
• Carry out primary communication to Executive Director, the Board and about finance and logistical issues.
• Assist the Executive Director with budget preparation, analysis, and forecasting and ensure program budget and budget projections are timely and accurately reflected in the institutional system.
• Prepare donor grant financial reports as required.
• Provide SMT with timely and accurate Budget vs. Actual analysis reports, including explanations of variances.
• Train staff on financial management policies and procedures and budget coding guidelines for new grants and projects for use on timesheets and coding of payment vouchers.
• Manage cash flow, including timely fund requests. Oversee the Management of the WOC’s office petty cash fund and bank accounts, including monthly reconciliation.
• Ensure timely and correct submission of all sub-grantee financial reports following sub-grant agreements and review reports and supporting documentation for reasonableness.
• Ensure that the Annual Audit is carried out promptly as required by the organization.
• Maintain and monitor an effective WOC Office filing system, including but not limited to bank documents, withdrawal slips, transfer records, bank statements, invoices, timesheets, and payroll records.
• Work closely with the HR & Administration Manager to ensure effective Management of all WOC office service contracts and timely execution of all approved payments to vendors /contractors for goods and services received.
• Ensure that the internal control procedures and donors’ regulations are followed for all cash disbursements, receipts, and transfers and include appropriate backup for compliance.
• The FA&HR will have access to sensitive and confidential information and is expected to act with the utmost discretion and integrity

Compensation and Benefits

• Monitor benefits and compensation administration, ensuring internal equity and compliance with organizational policies and applicable laws.
• Participate in compensation and benefits surveys
• Review proposed salary decisions for both regular staff and contractors; make recommendations to Management based on compensation guidelines.

Payroll Management:

• The FAHM Manager directly supervises the logistics officer and oversees the effective Management of all country office Fleets and assets.
• Ensure compliance with WOC administration and finance procedure manuals, as well as other logistics policies and procedures, and suggest revisions as and when necessary.
• Oversee maintenance of an accurate and up-to-date asset register and depreciation schedule for all fixed assets and ensure that controls are in place to safeguard assets and physical inventory verification at least annually.
• Oversee effective Management of non-service contracts and timely execution of all approved payments to vendors /contractors for goods and services received.
• Participate in policy-setting discussions with the Senior Management Team and communicate policies to local staff.
• Make recommendations for enhancements to policies and procedures to create operational efficiencies and represent the office during national or global finance meetings and cross-functional policy development working groups.
• Participate in strategy development and annual operational planning and budgeting of the country office.

Human Resource:

• Support recruitment activities for the WOC as directed by the Supervisor.
• Oversee the Management of personnel records for WOC staff.
• Ensure a thorough orientation of new WOC staff and exit formalities for departing staff.
• Administer and track staff compensation and benefits as guided by WOC policies.
• Stay abreast of Rwanda Labor Law requirements and new initiatives; alert the Executive Director to any developments that have implications for the WOC.
• Performance manages direct reports in line with WOC’s performance management performance appraisal and follows the annual calendar to meet these requirements (periodically).
• Provide coaching, mentoring, and on-the-job training to subordinates and other duties assigned by the Supervisor.

Personnel Management, budget and procurement:

• Supervise, guide, and manage department and WOC staff in general
• Ensure strict compliance with all established company policies and procedures
• Initiate and manage performance management of staff under their supervision
• Set the annual performance of FAHM in collaboration with the Executive Director
• Ensure performance management of personnel of the FAHM meets the requirements of the WOC
• Conduct annual performance appraisal of the FAHM L staff subjected to the approval of the ED of WOC.
• Conduct regular (i.e., weekly, monthly meetings) with department staff
• Provide coaching, mentoring, and on-the-job training to subordinates
• Supervise timely procurement of goods and services as needed, in accordance with established policies and procedures.
• Maintain good communication and relations with suppliers and service contractors

Risk Management

• Identify financial risks and recommend mitigation strategies to ensure financial stability.
• Maintain and improve internal controls, ensuring proper financial governance.

Asset Management

• Supervise the maintenance of the centralized Asset Register to ensure timely and accurate information on all assets always, including assignment of asset numbers to new items upon purchase, tracking the movement/assignment of items to individuals and field offices, condition of assets, etc.
• Supervise the conduct of periodic inventory checks of all assets and at least one physical verification of assets per year; update the Asset Register accordingly.
• Ensuring that disposal of obsolete or damaged assets is properly approved and documented, as per established procedures, and that any sale of assets is conducted according to WfWI policy guidelines and donor requirements, as applicable.
• Coordinate with headquarters to ensure the timely and accurate insurance of all WOC office assets and property through the Management of annual insurance contracts

Stock Management

• Supervise the maintenance of office supplies storeroom and program supplies storerooms with clear records to track in/out/balance of supplies and an efficient system of replenishment to avoid stock-outs.
• Ensure proper inventory control to prevent loss, damage, or theft of stock.
• Conduct periodic inventory checks of all stock and at least one physical verification of stock per year;
• update stock records accordingly.
• Ensure that all goods received are recorded, stored, and allocated in accordance with the established procedures.
• Ensure that redundant/obsolete supplies are identified and recommended for disposal as appropriate and in accordance with established procedures.

Transport Fleet Management

• Coordinate the Management of fleet of vehicles.
• Ensure that all vehicles are correctly registered, insured, serviced, and maintained.
• Ensure the most cost-effective and reliable means of transport are used for the timely delivery of supplies to project sites.
• Establish and maintain a system to ensure cost-effective transport of staff in Rwanda, including the coordination of Women for Women International Rwanda vehicles and drivers and the supplemental use of public transport /taxis as needed.
• Oversee the usage of transport by staff, ensuring the completion and approval of Transport Request Forms for all journeys.
• Oversee the rental of vehicles when necessary and according to established procurement procedures.
• Conduct monthly verification of Vehicle Mileage Log sheets.
• Prepare monthly fuel consumption analysis reports for the finance manager to review before recording them into Intact

SKILLS AND QUALIFICATIONS

• Master’s degree and other Post-graduate qualifications in finance, accounting, or business management.
• CPA, ACCA, or equivalent designation is preferred;
• Demonstrate knowledge and experience in HR management and personal with concrete examples where they had exercised these functions ( at leat 3 years managing HR);
• At least seven (7) years’ work experience in an Accounting or Finance position with complete accounting and budgeting responsibilities, preferably within the NGO/ING environment, including at least three (3) years in a management role;
• Excellent computer skills including spreadsheet, database, word processing, presentation, and email along with data entry experience; proficiency in QuickBooks Pro accounting software;
• Demonstrated experience supervising subordinates is required;
• Highly organized and detail-oriented with strong analytical and problem-solving abilities;
• Ability to handle confidential and sensitive information with discretion is required;
• Ability to work independently, prioritize tasks, meet deadlines, and to take initiative;
• Fluency in written and spoken English is required.

If you are interested in this position, please send your detailed e-mail application, High Academic Degree, CV, and cover letter in English by April 8^th, 2025, to [email protected] Please include the position title in the subject line. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. Urugo-Women’s Opportunity Center (WOC) is an equal opportunity employer, and women and girls are strongly encouraged to apply.

Evelyn KARAMAGI

EXECUTIVE DIRECTOR