6 Job Positions at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

6 Job Positions at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

Monitoring, Evaluation & Learning Expert Under Contract at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

Job description

Overseeing VCR including monitoring, evaluation and reporting to World Bank (progress reports and audit reports);
• Ensuring that the project is being implemented in accordance with all agreements and frameworks;
• Communicating and coordinating with key stakeholders relevant for the Project (mainly MINICOFIN, Meteo, RDB, RWB, ,RFA RHA, , REMA, , Districts and consultants);
• Convening and chairing monthly project coordination meetings with all key stakeholders;
• Reviewing and approving annual and semi-annual project budgets for each of the Project Implementation Agencies and approving annual work plans;
• Organizing and following up the capacity development and technical assistance under the program , including the management of the designated account with this purpose.
• To ensure that project implemented activities conform and contribute to the PPA objective
• To develop and maintain a project M&E data across all components in accordance with the PPA document
• To provide assurance that project implemented activities are for intended purpose of the VCRP and progressing well;
• To identify from the data/information gathered as part of M&E the bottlenecks and other shortcomings arising in the course of project implementation and make strategic recommendations;
• To closely monitor overall project implementation and report on its progress in accordance with required formats and frequency;
• To collect and analyze data from all implementing entities at the national and district levels on project progress and performance;
• To compile progress reports as required by the PPA (notably, baseline quarterly progress report) and otherwise needed, for the Project Coordinator’s review and authorization to forward to the World Bank and other relevant stakeholders;
• To provide guidance to consultants and agencies representatives during on data collection and data set, analysis.
• Prepare Quarterly and Annual reports to be submitted to the World Bank
• Ensure proper filing of project documents being collected from all Implementing Agencies (IAs) like monthly supervision report, safeguard related reports and so on.
• Review the M&E periodic reports prepared and submitted by agencies M&E Specialists, and help them improve the quality of periodic progress reports

Community Engagement and Development Expert Under Contract at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

Job description

• Lead consultation meeting with stakeholders of the project during the implementation
• Ensure and supervise stakeholders and planning meetings review the implementation of the Environmental and Social Management Framework and the Resettlement Policy Framework
• Involve stakeholders from the definition of the problem through to the generation of adequate solutions, in landscape and water resources management and restoration towards activities ownership and sustainability
• Prepare and disseminate case studies and guidelines and manuals on best practice and community‐ based restoration experiences.
• Enable the community to participate participation in the planning, implementation and monitoring-evaluation and learning for landscape restoration by taking into account local knowledge and experience with land restoration and flood management for more building of capacities and organization of farmers for implementation and maintenance on Land and water resources management practices for improved agricultural production and food security toward ENR sustainable management
• Develop annual work plans and budget for Community mobilization
• Develop and plan capacity building on community development related support targeting local leaders, NGO’s , CBOs and communities.
• Empower the community in resilient livelihoods
• Organize the communities in cooperatives , train them and organize study tours for cooperative members
• Prepare regular reports on community development result framework based both the World Bank , and the Ministry of Environment
• Work in close collaboration with District authorities and Joint Development Action Forum(JDAFs)
• Provide guidance to communities on Sub-projects identification and ensure that the selection of subprojects is done in accordance with the guidelines and procedures specified in the Project Implementation Manual (PIM) and that the Project reflect communities own priorities;
• Conduct training for local authorities and NGOS staff in key relevant areas like participatory methodologies sub-project planning, monitoring and evaluation etc;
• Monitor the nature and level of participation of communities in the entire subproject cycle;
• Prepare and participate in World Bank Supervision missions and other external supervision and evaluation missions-by screening and analyzing reports as well as by furnishing direct personnel knowledge on the ground situation;
• Provide a mechanism/guidelines which will ensure inclusion of social aspects in VCR program preparation

Procurement Expert Under Statute at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

Job description

• Prepare and regularly monitor the project procurement plan in line with the project objectives and duration and make sure activities are implemented on time;
• Follow RPPA or World Bank Standard Bidding Document and Request for Proposal Documents for the projects to be procured at Program Coordination Unit (PCU) VCRP Implementing Agencies (REMA, RWB, Meteo, RDB, RFA ,RHA) in preparing technical specifications or terms of reference, tender documents or request for proposals, bids evaluation reports and review of the documents prior to submission to RPPA or World Bank for no-objection/approval as the case may be;
• Follow up of bid securities, proforma invoices and performance securities and ensure the validity and timely release by the procuring entity;
• •Initiate and coordinate the procurement process for all shopping methods, and provide support in the selection of the short lists and pre-qualification of suppliers where necessary;
• Prepare and publish procurement plan, General notices, speficic notices and request For Expression of interest
• Ensure systematic tracking of Exchange in Procurement (STEP) is used effectively and all required information are shared with the Bank
• Ensure the procurement activities are abiding with WB procedures
• Participate in the Tender Evaluation Committee meetings when tasked by the chief budget manager;
• Prepare the minutes of the evaluation committee meetings, and request for “no objection” letters, where necessary for tenders procured under Rwanda Urban Development Project
• Provide support in preparation of the final contracts, and ensure timely distribution of all relevant procurement documents and contract to all stakeholders including the Development Partners;
• Develop and maintain reporting system for procurement of works, goods and services at project coordination unit for smooth follow up procured tender across all stakeholders;
• Prepare periodic status reports (monthly, quarterly and annually) on the procurement of goods and services under the Project and keep informing Development Partners informed of procurement status;
• In consultation with the project beneficiary agency, prepare and update the projects’ Annual Procurement Plan, detailing contract packages for goods and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;
• Monitor procurement implementation and update the procurement plans prepared at the beginning of the projects annually and whenever it becomes necessary to do so;
• In consultation with the projects and technical officers, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods activities;
• Prepare the minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary;
• Prepare final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders;
• Ensure timely receipt of the Goods and consultant’s monthly status reports; confirming acceptability of goods delivered, and also acceptability of consultants’ reports as reviewed, and recommending payments to the services providers, i.e. suppliers and consultants, as they fall due;
• Establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the services providers;
• Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents during post-procurement reviews (PPRs);

B) EXPERIENCE

Having prior knowledge of World Bank procurement guidelines;
• At least 7 years’ experience in procurement
• Ability to impact public procurement knowledge and skills to procurement practitioners under his/her responsibilities;
• Familiar with systematic tracking of Exchange in Procurement (STEP)
• Having strategic skills, innovative and programmatic in problem solving that actively shapes, drives and provides high level contributions for effective management of the project;
• Having proven track of record in the donors including UNDP, WB operations supported by testimonial letter for good service rendered or other recommendations from employers for the 5 past years in the implementation and management of Environmental and Natural Resources, infrastructure, research projects .
• Possess at least 2 training certificates in WB procurement guidelines , procurement and supply chain management, procurement of donor funded projects
• Proof of member of Rwanda Associations Procurement Professionals
• Demonstrated ability to deliver high quality outputs while working under pressure and within tight time schedules, as well as providing effective implementation support;
• •Having Strong and confident communication skills, particularly in high level discussions as well as strong relationship building and management skills;
• Ensure and supervise stakeholders and planning meetings review
• Ensure timely reception of goods, works of the various contracts financed by different Donors.

• Provide procurement support during project preparation and project implementation (including prior and post reviews of all procurement documents and decisions) of complex projects in high government priority
• Be able to conduct /supervise data collection , data management and quality assurance
• Fluent in Kinyarwanda and English or French with excellent writing and verbal communication skills especially report writing skills and fluency in English, the fluency in both in English and French being an added advantage.

Budgeting and Financial Management Expert Under Statute at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

Job description

• Develop and implement the accounting and reporting procedures in consideration of all Government of Rwanda (GoR) and World Bank (WB) systems in use under PPA and ensure that the monitoring and reporting arrangements are fully operational to enable project and executing agency managers, government agencies, the WB and donors to review the project’s financial and physical progress periodically;
• Ensure that financial transactions are, in all cases, recorded in project accounts accurately and on a timely basis and in accordance with GoR and WB requirements and agreed financial policies and procedures for the project;
• Ensure that the project expenditures on contract payments are made in accordance with the terms and conditions of the respective contracts and are adequately certified by duly authorized officials in relation to works completed and/or goods or services provided;
• Ensure that adequate internal control is established and maintained in terms of separation of responsibilities for processing and authorizing payments and in the management and accounting for project income and assets;
• Responsible for compliance with GoR and WB project accounting requirements and internal audits and that all necessary information are provided for annual external audits.
• Ensure that all financial records are retained for audit purposes and for review by WB, donors and government until at least one year following project completion;
• Ensure that project financial transactions are recorded in the accounts in accordance with GoR regulations and WB requirements respectively, and that records are reconciled periodically, at least on a monthly basis;
• Perform any other duties as assigned by project Coordinator
• Check conformity and accuracy of payments requests;
• Ensure proper documentation to support vouchers, including authorization according to regulations; Coordinate preparation of bank reconciliation statements at the end of each month
• Ensure regular reconciliation of Asset Register and Asset Ledger Account
• Ensure wages management and other Expert benefits on a regular basis
• Ensure that the Designated Accounts established for the project within the Implementing Agencies are administered in accordance with the GoR and WB requirements;
• Ensure that withdrawal requests for reimbursements from the WB are prepared and submitted to the GoR and to WB through MoE on a timely basis and in accordance with WB procedures to replenish the Designated Account(s).
• Ensure that Statements of Expenditures (SOEs) supporting withdrawal requests accurately reflect qualifying project expenditures and that underlying documents that verify these expenditures are retained and available for review as required;
• Ensuring periodic (at least quarterly) Project records and bank statements should be reconciled more frequently, at least monthly;
• Ensure timely preparation and distribution of integrated quarterly financial management and project management reports and annual project financial reports and statements required by the WB, under the provisions of the Financing Agreement, as well as by the Government of Rwanda. Provide any special financial reports that may be required from time to time on specific aspects of project’s financial progress or position as may be requested by the WB and/or the Government;
• Ensure that annual project budgets are consistent with agreed program activity levels and expenditures and that budgetary allocations for the project are available to meet projected cash flow requirements for contract payments, pending reimbursement by the WB, and for administrative expenditures;
• Work hand in hand with the external auditor /OAG during the auditing exercise of the project for the given financial year period and ensure that effective annual audits are timely commenced and completed in accordance with the WB requirements;
• Work with agencies to provide capacity building to the financial management especially in reporting formats for the World Bank and to update the financial status of the project on quarterly basis.
• Provide timely the capacity building to the financial management staff of Implementing Agencies to ensure that the financial reports enable monitoring the financial viability of the subprojects developed under RUDP II, but also enable third parties (GoR, WB, and auditor) to assess the financial health of Implementing Agencies.
• Oversee all project implementers in financial management, accounting and reporting for projects.
• Initiate a template for filling of all financial expenditures incurred by all implementing agencies and to update the status of financial stand of the project
• Regularly compile all implementing entities reports, and submit them to the World Bank.
• Preparing the consolidated monthly report and financial statement using the format issued by the Ministry of Finance and Economic Planning and to be submitted to MINECOFIN not later than 15th date of each month;
• Preparing the quarterly and annual consolidated report and financial statement that captures the expenditures with respect to component allocated budget and submitted to the World Bank within the given specified reporting period.
• Preparing the monthly withdraw application and to be submitted on Monthly basis in the client connection for replenishment purpose.
• Reviewing the project spending and advising the stakeholders any required budget relocation to improve on the project budget disbursement and effective project management.
• Liaise with the Internal and External Audit and assist them in their respective functions;

Environmental & Social Safeguard Expert Under Statute at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

Job description

• Support the comprehensive stakeholder consultation process related to the project’s logical framework and provide inputs the stakeholder engagement for the program to be included as part of the ESMP.
• Complete the environmental and social safeguards screening of the program and identify the possible environmental and social risks and impacts, identifying mitigation strategies to anticipate, minimize and compensate
• Develop the relevant Environmental and Social Management Plan based on the results of the ESS screening and following WB, GCF and GoR Environmental and Social Safeguards policies applicable for the program.
• Close follow up of the development of studies that VCR will undertake
• Organize technical workshop to review and validate ESF related project documents and studies;
• Organize and supervise participatory environmental monitoring and auditing within project site in collaboration with Project monitoring and evaluation (M&E) Specialist, and the Community Development/engagement Expert
• In collaboration with the Project TL and the M&E Expert organize Steering Committee Meetings (twice by year) and National Technical Advisory Committee (quarterly basis);
• Perform any other activities directly related to the project objectives that will be assigned by the program Coordinators.

Program Coordinator/Team Leader Under Contract at MOE-SPIU OPERATIONS: (Deadline 8 February 2023)

Job description

• The Project Coordinator will oversee all project related all related activities including compilation, stakeholder’s engagement and consultations meant to timely and smoothly deliver on VCRP/ PPA expected outcomes
• Ensuring project implementation in compliance with the Project Preparation Advance Document the Financial Agreements, and other relevant documentation particularly that relating to studies to be undertaken under this PPA
• Provide technical leadership in strategic planning within VCRP
• The Coordinator will work closely with REMA, RWB, RFA, RDB, Meteo Rwanda s and coordinate Project Implementing Units under these Institutions such respectively; contractors/consultants working on the Project; as well as the World Bank
• Oversee the VCRP related activities including monitoring of the of the project’s results framework and reporting to World Bank (progress reports and audit reports);
• Ensure that the project is being implemented in accordance with all agreements and frameworks signed with Meteo, RDB, RWB, ,RFA RHA, , REMA, , and consultants);
• Communicate and coordinate with key stakeholders relevant for the Project (mainly MINICOFIN, Meteo, RDB, RWB, ,RFA RHA, , REMA, , Districts and consultants);
• In collaboration with PPA Implementing Agencies, initiating and overseeing contracts for studies and technical assistance
• She/ He will ensure the implementing agencies follow and perform the standards of the MoUs/contracts signed between the agencies and contractors
• Convene and chair monthly program coordination meetings with all key stakeholders;
• Consolidating progress and audit information from stakeholders and implementing agencies, and verification of all reports before submission to the World Bank (this includes Semi Annual Progress reports; Project completion reports; Annual internal & external audit reports, among others);
• Reviewing and approving annual and semi-annual project budgets for Sub-Projects and approving annual work plans;
• Organizing and/ or approving sub-activities related to capacity building and technical assistance and ensuring that all capacity building activities will have the desired impact and increase the performance of local governments sustainably;
• Contributing to strategic planning and development of the programs
• By coordinating various consultants throughout the report development period to ensure that they conducted to meet quality standards of the report;
• She/ He will ensure the rest of the teams perform and systematically follow clear and guidelines of their contracts
• Take responsibilities and oversees all technical organizational and financial management aspects of programs in line with the implementation strategies an ensure delivery of key milestones on time and within the budget;
• Provide briefing and support to CRP or PS in senior level engagement with World Bank ;
• Organize formal programs management meetings and Steering committees with various stakeholders and follow up on recommendations;
• Provide support on partnership building between the Ministry and other relevant government institutions in the country as well as various institutions outside the country.
• Organize formal programs management meetings and Steering committees with various stakeholders and follow up on recommendations;
• Any other technical, organizational, external relations tasks assigned by the supervisors.