7 Job Positions at WaterAid Rwanda: (Deadline 25 October 2023)

Programme Manager Public Health at WaterAid Rwanda: (Deadline 25 October 2023)

Job Description for Programme Manager Public Health

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Programme Manager, Public Health in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those with whom it comes into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A. About the role

Job Title	Programme Manager, Public Health
Place of work:	Kigali, Rwanda
Grade:	F
Contract type:	Fixed term (3 years renewable)
Reports to:	Head of Programmes
Direct Report (s)	Project Managers
Work Relationships	Internal: SMT Members, PMEAL Manager, Management Accountant, Research & Knowledge Management Specialist, Communication and Campaign Specialist, Grant Specialist, . External: Development Partners, MoH, MoI, RBC, Other Government officials and District Leaders, HCFs and municipalities, Health professional Councils and Associations, Women organisazions, donors, CSO networks and platforms, communities, private sector.

D. Job Purpose

Job Purpose

The Programme Manager Public Health will provide thought leadership, strategic advice and support on WASH for Public Health improvement programming. S/he will work collaboratively with other specialists across the wider WaterAid Rwanda Country Program and beyond to embed knowledge and approaches on WASH and Public Health. S/He will develop a Public Health and WASH policy and programme concepts to inform the design of projects to deliver WARw’s Public Health Aim; identify and ensure delivery of relevant research, advocacy and campaign initiatives for Health and WASH; provide technical support for programme development and fund raising; and ensure PMER core procedures are followed in all relevant and related areas of public health and WASH work including periodic reflection, review and learning.

C. Main Responsibilities and Duties Technical Programme Leadership

Provide leadership in the development of the technical approach of WaterAid Rwanda in Public Health Programmes.
Develop health and WASH policy and programme concepts to inform the design of such initiatives to deliver WARW strategic priorities.
Provide technical support for programme development and fundraising.
Contribute to strategic planning processes for developing and reviewing programme strategies and the country strategy.
Provide leadership in the implementation of the Public Health programme, setting the technical standards to be adhered to by all implementing staff and partners.
Review and approve all the technical reports prepared from the field.
Prepare and produce technical programme reports for dissemination to various stakeholders.
Cultivate and maintain functional relationships and network with relevant stakeholders including government, civil society and private sector to influence integration of WASH in the Health sector.
Lead innovations and adapt to required context to ensure an effective and meaningful response.
Develop practical tools for evaluation and monitoring the technical programme.
Ensure PMER core procedures are followed in all relevant and related areas of public health and WASH work including high quality PPRs for periodic reflection, review and learning.
Develop operating business plan for the technical area in collaboration with the other technical leads and departments.
Provide Public Health technical and strategic input into the development of the Country Strategy. Responsible to provide technical input and support to relevant teams to ensure effective integration and monitoring of WASH in Health activities working closely with the planning and monitoring team.
Provide and coordinate targeted technical support to regional offices on WASH and health programming.
Support specific WASH and health initiatives.
Facilitate organisational learning in WASH and health

Programme Development and Grants acquisition

Develop and execute in collaboration with grants team, a strategy to increase funding portfolio for technical programme.
Actively support the roll out of WARw’s Resource Mobilization and Grants Acquisition plan.
Provide advice on donor management (government/private donors and institutions) ensuring proper resolutions.
Productively manage donor concerns (government/private donors and institutions) ensuring proper resolutions for both parties have been reached
Participate in proposal development processes for Pre-proposal, Proposal development, Post-submission.
Research new proposals in close coordination with other teams in order to ensure high quality proposals that meet the requirements of the donors.
Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.
Research and draft resources in preparation for grant bidding activities, such as capability statements, project summaries, partner profiles, etc.

Accountability, learning and innovation

To ensure quality programming, innovative designs, evaluation, reflection, learning and dissemination and reporting of all projects in the Public Health programme.
Ensure that findings and recommendations from various accountability mechanisms such as Reviews, Operational and Finance Audits, Programme evaluations, external and internal evaluations, are acted upon in a timely and effective manner.
In close collaboration with Head of People & OD participate in recruitment and selection processes to ensure skilled programme staff are recruited, retained, and provided with, mentoring and coaching for development.
Support the recruitment of implementing partners

Policy and Advocacy

Provide technical advice on WaterAid Rwanda policy influencing and advocacy strategies that aim to strengthen the capacity and effectiveness of the sector to deliver sustainable WASH services for all.
Identify and ensure delivery of relevant research, advocacy and campaign initiatives for Health and WASH.
Ensure adequate documentation of WASH in Health policy and advocacy initiatives and learning from programme/ project interventions.
Identify and lead key policy initiatives on WASH in health in close collaboration with WARW policy team.
Generate evidence and advocate for the conditions necessary for strengthened institutions, policies and sector performance at national and sub-national levels.
Provide sector leadership and acting as a recognised authority in sector debates on WASH sector governance.
Provide leadership and guidance in shaping national WASH in Public Health sector planning processes, and bottlenecks preventing the development of an effective and functioning WASH sector in collaboration with the International Programs Department.

Networking and Coordination

Manage, coordinate and enable strategic partnerships and engagements for effective relation with Government institutions, international, local, and collaborative organisations.
Maintain effective communications and pro-active relationships with donors and government partners, including visits by donors.
In coordination with Director of Programs and others develop and maintain pro- active relationships with bilateral and multilateral representatives in country
In coordination with the Director of Programmes, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general
In coordination other members of the Technical Services team work closely with field staff on capacity building of national office staff and knowledge sharing within the region.

Safeguarding & Safety & Security

Ensures that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design, during implementation and as principles applied in day-to-day work of Program team.
Ensures that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing programs / project and are consistently upheld during their implementation.
Ensures that any partner agencies that WARw works with are adopting the same health, safety and security standards (as defined in any applicable WARw health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).
Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / program activities.
Immediately reports any health, safety and security incidents or near-misses that occur to their line manager, Security Focal Point or
Behaves and acts in a manner that does not put colleagues or anyone that interacts with WA in immediate danger or harm’s

Other

Undertake any other activities as requested by Head of Programs.

D. Key Competences, Skills, Experience, and Knowledge

Qualifications, Knowledge and Experience

Essential

Master’s in Public Health/ Environmental Health with background of Medicine, Medical Sanitation Engineering or related discipline
Minimum 7 years of experience in similar managerial roles
Experience in WASH or public health program delivery and coordination of programs /projects; and understanding of working modality of the Health sector
Ability to create networks between central government ministries, local governments and stakeholders that further sustain behavioural change interventions.
Competency in WaterAid common approaches to work including partnerships, convening, inclusion, systems strengthening, creating behavioral change, and mainstreaming gender and inclusion of youth.
Good communication skills in written and verbal English, with good interpersonal, negotiating and persuasive skills and experience

Desirable

Experience in research in public health and WASH development issues.
Excellent skill in community consultation, group discussions with different and diverse group of people, field observation, interviewing with people and facilitating meetings internally and externally.
Ability to work flexibly, manage competing priorities and meet strict deadlines.
Ability to design, manage and evaluate behavioural change interventions.
Experience of managing and supporting staff and partners.
Experience of working effectively within a culturally diverse and matrix organization.

Behavioural competencies

Extensive commitment, experience and demonstrable knowledge and skills in the area of the integration of WASH and health, WASH and health systems thinking, public health, environmental health, sustainable WASH in developing countries, demonstrated through a progressive career record with at least the most recent significant experience being in a similar level role.
Very strong analytical ability and writing ability in English.
Experienced in producing practical knowledge products targeting needs of diverse audiences.
Proven success in offering technical assistance, consulting, and/or advisory services to empower and to develop capacities.
Demonstrated ability to drive tasks forward to completion in a timely manner while maintaining high quality.
A team player, able to work responsibly, under pressure, and collaboratively across diverse groups and culture.
Working style that reflects WaterAid’s values.

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

CLICK HERE TO READ MORE AND APPLY

Programme Liaison Officer at WaterAid Rwanda: (Deadline 25 October 2023)

Job Description for Programme Liaison Officer

INTRODUCTION

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Programme Liaison in WaterAid Officer is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A. About the Job

Job Title	Programme Liaison Officer
Place of work:	WaterAid Rwanda Head Office, Kigali, Rwanda
Grade:	D
Contract type:	Fixed term (3 years renewable)
Reports to:	Country Director
Direct Report (s)	Nil
Work Relationships	Internal: SMT Members, Administrative Assistant, Communication and Campaign Specialist, Programme staff, WaterAid East Africa Regional team, UK and other WaterAid offices. External: Development Partners, Parliaments, partners, government Ministries and agencies – Local Leaders, Researah insititutions, academia, Media, private sector, Civil Society Organisations, and other INGO’s, donors and Community

B. Job Purpose

Job Purpose

The Programme Liaison Officer will provide high-level administrative, and programme support in planning, and coordination to the Country Director (CD) and Senior Management Team (SMT) in performing the organisation’s mission. This will include liaison with internal and external stakeholders’ and ensure relationships remain active and follow up on various commitments and ensure continuity of the CD and SMT engagements.

C. Main Responsibilities and Duties Executive Coordination

Ensure that all delegated tasks and correspondences from the Country Director are addressed promptly and effectively, and that the Country Director is kept updated on all relevant information
Maintain the Country Director’s diary and itinerary to facilitate his/her work plan.
Coordinate meetings for the Country Director and SMT orderly.
Take minutes for SMT and other meetings involving the CD as instructed and track action points.
Ensure relevant reports, agenda and other information is provided and communicated to leaders at various levels of the Country Program.
Develop the Country Director’s annual budget, monitor its spending and prepare utilization reports.
Coordinate external events or conferences that are linked to the Country Director.
Coordinate preparation of documents to the Country Director that require approval/signing off.
Maintain files related to the CD, SMT and other governance issues including incoming and outgoing letters.
Ensure strict confidentiality and prudence of communications and CD and SMT decisions
Support responses in writing to correspondences relating to policy and sensitive matters of the CD office.
Provide high-level logistical and administrative support to the Country Director and SMT (as required).
Process invoices, cash advance requests, and expense reports for the office of the CD.
Coordinate executive travel and arrange logistics to CD and SMT for a wide range of events, including Regional and International meetings and SMT
Prepare documents for executive presentations for internal and external meetings and submit accurate, timely and relevant reports
Maintain Country Director’s Office and SMT files and document electronically and hard copies as appropriate.
Ensure staff, partners and visitors are received warmly by the Country Director’s Office.
Ensure meeting rooms are properly set up in coordination with ICT unit [e.g. telecom and projectors, slides, presentations] for meetings involving CD and SMT
Ensure the CP’s statutory compliance requirements (plans, reports, audits, registrations) are up-to-date and the CD is informed of these for timely action.

Program Management / Coordination:

Create business process and accompanying documentation plans to ensure all critical Country Director’s Office records, including SMT meetings, audits, financial reports, risk registers, and country registrations are current and active.
Develop scopes of work and/or technical specifications and solicitation documents for Country Director’s Office projects.
Document and follow up on important actions and decisions from project meetings.
Create and manage the Country Director’s Office Master Calendar: annual planning and client surveys.
Plan and coordinate full range of logistics for meetings & develop detailed budgets for CD and SMT related activities.
Ensure integration of WARw approaches of system strengthening, advocacy and influencing, evidence, learning and innovation, partnerships and alliances, gender equality modeling sustainable, climate resilience and gender responsive WASH; strategies on sustainable WASH services and behaviour change in progamme, stakeholder engagement documentation.

Risk Management

Coordinate Country Programme risk assessments and develop risk registers.
Track and report on implementation of risk mitigation plans.
Follow-up on audit concerns and recommendations are reviewed by CD and SMT

Maintain interactions with internal and external stakeholders

Be first point of contact of the Country Director in her/is absence, assessing priorities and redirecting message as necessary to relevant leaders and staff.
Manage correspondence between donors, partners, other stakeholders, and the Country Director ensuring that good public relations are maintained.
Promote cooperate image by professionally representing the Country Director internally and externally and consistently exhibiting the attributes of WaterAid as an organisation.
Representing the CD in fora and meetings with affiliates for which the Country Director is a member when delegated to do so as necessary.
Develop and maintain a database of key contacts that are relevant to the Country Director.

Safeguarding & Safety & Security

Creating and maintaining an environment which upholds WaterAid’s Global Code of Conduct and associated safeguarding and child protection policies.
Creating and maintaining an environment which consistently upholds WaterAid’s Health, Safety & Security Policy.
Ensures that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team
Ensures that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing programmes / project and are consistently upheld during their implementation.
Ensures that any partner agencies that WaterAid works with are adopting the same health, safety and security standards (as defined in any applicable WaterAid health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).
Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / programme activities.
Immediately reports any health, safety and security incidents or near-misses that occur on WaterAid duty to their line manager, Security Focal Point or CD.
Behaves and acts in a manner that does not put colleagues or anyone that interacts with WaterAid in immediate danger or harm’s way.

Other Duties

Perform any other responsibilities, tasks or activities as reasonably required by the line manager as the range of duties are not intended to be a complete description of all.

Key Competences, skills, experience, and knowledge

Qualifications, Knowledge, Skills and Experience

A bachelor’s degree in business administration, Law, Social, Programme Management, Communications, Development Studies, Political Science or another relevant academic field. A Master’s Degree in relevant fields or professional qualification will be added advantages.
At least 5 years administrative, office coordination, communication, Public relation, or governance experience in the development sector.
Competency in WaterAid’s common approaches to work including partnerships, convening, inclusion, systems strengthening, creating behavioral change, and mainstreaming gender and inclusion of youth.
Track record of securing, successfully managing and reporting on significant grants from institutional donors.
Able and comfortable in working at both strategic and operational levels.
Proven experience of preparing and managing budgets.
Understanding of the donor compliance needs for a variety of humanitarian donors.
Proven experience of preparing and managing narrative proposals and reports.
Excellent IT skills, specifically in MS Office, database management, Excel and Outlook.

Key competences and skills (expertise, behavioral competencies)

Highly innovative, motivated, and energetic individual who will be able to solve challenges, communicate effectively and bring others along.
Must be results orientated, efficient in execution of work processes as assigned.
High integrity, confidential, prudent judgment and demonstrated ability to follow standards and policies.
Excellent customer service skills
Ability to manage and satisfy multiple stakeholders.
Proactive problem-solving, decision-making, and good judgement skills
Good attention to detail and a methodical approach to your work.
Excellent interpersonal skills including the ability to influence across the organization and externally.
Strong time management skills with an ability to plan ahead, anticipate requirements, problems and obstacles and manage competing priorities
Excellent business partnering, and relationship building skills.
Communicate effectively with managers, colleagues, service providers, donors, grantees, and other stakeholders.
Excellent communication in oral and writing English
Experience in designing and implementing solutions in diverse thematic areas.
Ability to work in a systematic and organized manner and attend details.
Positive attitude and willingness to learn and continuous implementation of service improvement initiatives
Creativity and innovation.
Proactive problem-solving, decision-making, and good judgement skills.
Ability to perform multiple tasks and balance competing priorities effectively and efficiently.

A. Signatures

Approved by:	Date	Signature
Supervisee
Head of People & OD
Country Director	18/09/2023

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

CLICK HERE TO READ MORE AND APPLY

Management Accountant at WaterAid Rwanda: (Deadline 25 October 2023)

Job Description for Management Accountant

INTRODUCTION

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Management Accountant in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A. About the role

Job Title	Management Accountant
Place of work:	WaterAid Rwanda Head Office, Kigali, Rwanda
Grade:	F
Contract type:	Fıxed term (3 years renewable)
Reports to:	Head of Finance & ICT
Manages:	Project Finance Assistant
Work Relationships	Internal: Head of Programs, Head of Policy, Advocacy & Cooperation, Head of Business Development, Grants Specialist, MEAL Manager, Head of POD, Projects staff, WaterAid EA Region & Global staff. External: Donors, partners, relevant government ministries, other institutions, service providers.
Budget Responsibility	Budget planning and financial processes and control

B. Job Purpose

Job Purpose

The Management Accountant facilitates the financial planning process, analysis, and provision of financial information for management decision making. Key responsibilities include routine support to management and staff in planning, budget management and rolling forecasting processes. The Management Accountant supports the Head of Finance & ICT to implement effective and efficient financial management controls within the context of the country strategy as well as the global finance team objectives. The role holder work closely with Gant specialist to ensure donor compliance.

C. Main Responsibilities and Duties

Budgeting and reporting
Advising on strategic planning and business planning
Creating financial statements for internal and external company requirements
Providing financial analysis and forecasting
Supporting auditing projects

Planning and Budgeting

Coordinate planning cycle, devise templates for budget holder use and upload budgets to accounting system. Produce bespoke reporting and analyses financial plans in support of management decision making.
Work with budget holders during planning processes and assist them with using templates and the chart of accounts.
Facilitate the review and consolidation of country programme plans and band in the uploading of budgets by checking the accuracy and completeness of the Country Programme Plans and budgets before consolidation and upload.
Provide system generated information such as costing of activities and expenditure to inform the MPB during the planning and rolling forecasting processes.
Assist with uploading accurate and complete Country Programme Plans and budgets.
Check that plans are in agreement with Organizational strategic objectives.
Work with budget holders during planning processes and assist them with using templates and the chart of accounts.
Support units in the development of Budgets
Provide system generated information such as costing of activities and expenditure to inform the planning and rolling forecasting processes.
Interpret and summarize budget guidelines to the finance and non-finance team.
Periodically check that plans agree with Organizational strategic objectives and if not clarify on how to classify with Budget holder.
Disseminate final copies of budget to each respective budget holder.

Review and make comparisons between last year’s expenditure patterns to the current year’s proposed expenditure and provide budgetary analysis on programme Budgets and advise the team.
Develop and share a tool with budget holders on how to monitor their budgets and activities before effecting a payment.

Management Accounting

Use SUN systems accounting software to monitor actual expenditure against budget
Produce monthly, biannual, and annual financial reports to monitor actual expenditure against Use Vision reports to review project spend against approved budget and highlight any variances to Head of Finance & ICT and relevant budget holders.
Use the SUN systems accounting software to monitor actual expenditure against budget.
Prepare and produce monthly, biannual, and annual financial reports to monitor actual expenditure against budget.
Use Vision reports to review project spend against approved budget and highlight any variances to Head of Finance & ICT and relevant budget holders.
Prepare, interpret non-routine information, and give clear recommendations to management.
Actively manage debt collection, inventory, and cash balances.
Forecast and monitor cash flow. This will also involve assisting in cash flow management preparation of monthly cash flows and transfer request from the UK based on submitted budgets and funds requests.
Understand and interpret marginal and full cost concepts and techniques. Develop and implement appropriate cost allocation procedures to provide for full cost recovery.
Use Vision reports to review project spend against approved Highlight variances to Head of Finance & ICT and relevant budget holders
Reconcile Intra Organisation Accounts with UK Finance Offshore Report and highlight and resolve differences.
Review analyzes and dispatch monthly recharges journal to and from respective CPs and UK.
Offer technical support in maintain up-to-date Country Programme Funding matrix that shows a clear funding position at any point in collaboration with the Head of Business Development and Grants Specialist.
Design and write reports from Sun and other related software to address the information requirements of stakeholders.
Trace transactions’ trails and make correcting adjustments where required.
Offer support in partner monitoring.
Work closely with Head of Finance & ICT and other teams to develop meaningful finance indicators against which to assess impact, cost effectiveness and value for money in the main areas of our work, drawing on internal and external best practice and contributing to the further improvement of WaterAid Rwanda expertise in the area.

Support and maintain a competent finance team as well as training of the non- finance team in line with the Human Resources policies.
Support the Country Programme Finance team in any other finance function as assigned from time to time like producing donor reports to which you are the finance lead as per the Restricted Income Project.
Assist in the implementation of the new WaterAid Rwanda full cost allocation policy.
Actively implement any finance related audit recommednation.
Perform any other responsibilities, tasks or activities as reasonably required as the above is given as a broad range of duties and is not intended to be a complete description of all.

Donor Compliance and Reporting

Produce accurate and quality donor reports in line with donor timelines
Participate in internal, external, and other audits as commissioned by WARw and be part of implementing recommendations from the audit action plan.

Coordination & Networking:

Liaise with budget holders through regular meetings such as the budget holders’ meetings and other forums to enhance efficient budget management practices.
Support units in the planning and budget development process by producing bespoke reports and analyses for key decision making.

Staff Management, Development and Organization Learning:

Support and train non-finance teams on financial policies and procedures, donor rules and regulations to enhance compliance to both internal and external stakeholders.

The above is given as a broad range of duties and is not intended to be a complete description of all tasks. It is important to note that the responsibilities may change to meet the evolving needs of the way WaterAid Rwanda works.

Key Competences, Skills, experience, and Knowledge

Qualifications, Knowledge, Skills and Experience

Bachelor’s Degree in a Finance field plus a professional qualification such as ACA, ACCA, CIMA, CPA, ACMA, CFA or other equivalent finance and accounting certification. A Master’s degree in a Finance or Accounting qualification will be an added advantage.
Significant experience in Finance and Accountancy in a senior position in a major organisation.
Highly computer literate and excellent knowledge and skills in using computer- based accounting systems and Microsoft Excel and Word packages.
Prior working experience in preparing and monitoring budgets & developing monitoring and reporting systems.
Possess the ability to provide financial analysis and interpretation to Country Management Team for decision-making.
Knowledge of international donor reporting requirements.
Strong knowledge of fund accounting regulations for non-profit organisations.
Prior experience of working in an international NGO.
Working experience in using SUN systems and Vision excel.
Experience of designing, coordinating, and delivering training programmes.
Excellent Risk analysis and risk management skills.
High numeracy skills.
Competency in WaterAid common approaches to work including partnerships, convening, inclusion, systems strengthening, creating behavioural change, and mainstreaming gender and inclusion of youth.

Key competences and Skills (expertise, behavioral competencies)

Decisive with excellent judgement
Possess the ability to think strategically with excellent planning and prioritization skills.
Strong analytical/problem solving skills.
Excellent interpersonal skills – builds good relationships with internal and external stakeholders; team player with ability to work effectively in a diverse team environment, respect for gender, diversity and organizational culture
Ability to manage a complex and demanding workload; highly self-motivation, able to work without close supervision.
Personal integrity, flexible attitude, sense of transparency, proactive and has respect for gender, diversity and organizational culture.
Good oral and written communication skills.
Willingness to work additional hours at crucial times.
Exhibit commitment to WaterAid values and ways of working.

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

CLICK HERE TO READ MORE AND APPLY

Communications and Campaigns Specialist at WaterAid Rwanda: (Deadline 25 October 2023)

Job Description for Communications and Campaigns Specialist

INTRODUCTION

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Communications and Campaigns Specialist in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A. About the role

Job Title	Communications and Campaigns Specialist
Place of work:	Kigali, Rwanda
Grade:	F
Contract type:	Fixed term(3 years renewable)
Reports to:	Head of Policy, Advocacy and Cooperation
Manages:	Nil
Work Relationships	Internal: Research and Knowldge Management Specialist, Project Managers, Project Specialists, PMEAL, Program Liaison officer External: Partners, Donors, Media, Government Officials – Local and National, Line Ministries, research institutions, academia private sector, Civil Society Organisations, CBOs, and other I/NNGO’s
Budget Responsibility	Manage Communication and Campaign budget

B. Job Purpose

Job Purpose

The purpose of this job is threefold: to enhance visibility of the Country Programme and the work delivered in conjunction with partners as well as issues related to sustainable access to WASH through targeted media and communication efforts; support delivery of advocacy campaigns; and to spearhead supporter mobilisation to enhance community engagement and support for campaigns. The position holder will also work with the Communications Team in the UK, and the East Africa and Ethiopia Regional Team to develop and maintain systematic updates on Rwanda using WaterAid website and other digital, social and other communication platforms/media on a regular basis. The role support local and national campaigns and will be key to the delivery of quality communication and learning opportunities within WaterAid for staff and partners at all levels.

C. Main Responsibilities and Duties Campaigns

Support Head of Policy, Advocacy, and Cooperation to identify key sector issues which WaterAid and its partners should focus their advocacy efforts.
Develop and implement integrated campaigns and influencing projects within country strategy and Global initiatives, working with CSOs and other stakeholders.
Elaborate community outreach campaigns and communication tools, testing and validation
Develop and manage a dissemination plan for policy research outputs/products to relevant decision-makers and donors to influence policy and practices change and to facilitate WASH service delivery to everyone countrywide sustainably.
Participate in the design of programme activities to influence government (national, district level) policy and legislation, budgets, co-ordination mechanisms and innovative delivery approaches to strengthen WASH services and increase WASH access.
Manage campaign and communication budget and report and explain variances.
Implement all WaterAid campaigns, events, and social engagements
Establish strong working relationship with media houses, academia stakeholders and communities along with youth networks and affiliations in order to raise campaign KPI.
Plan, design and coordinate events (traditional and non-traditional) for the campaigns to maximize WaterAid causes, in line to global timelines.

Communications and Media

In conjunction with the Head Policy and Advocacy and Cooperation and Communication, develop and implement a communications strategy to support the overall CP strategy.
Organise awareness raising activities, especially during commemoration of global WASH days and events and traditional ceremonies and develop innovative ways and approaches of disseminating messages to community members, the general public and Government.
Ensure that campaigns are adequately covered by a strong communications and media campaign.
Ensure staff and partners comply with WaterAid communication guidelines for dealing with documents, media and other communication tools intended for widespread distribution by WaterAid Rwanda team.
Undertake periodic visits to the field, with the press and produce written reports on visits.
Infographics and Multi-media evidence products – Working with programme staff, identify issues for multi-media products (including videos, podcasts, photo- stories, animations, etc.), and lead and oversee regular production and dissemination of the products. Promote and organise media (radio, and television) programmes for WARw and partners.
Blogs – Write critical development blogs on WASH and its implications for tackling the development issues in Rwanda.
Network with public and private media institutions and individual journalists in print and electronic media to ensure that the work of WARw is visible.
Maintain a consistent social media presence of WaterAid to ensure the target audiences can access information from and about WaterAid in a timely reliable and consistent mananer.
Work as the focal point of contact of WARw within the media fraternity by developing and maintaining positive and proactive relationships in order to support the work of WaterAid and its partners.
Work with radios and TVs houses to evaluate the real coverage areas
Support the development and capacity building of Communications & Learning skills, policies and procedures of WaterAid staff and Partner Organizations (POs)
Support the Regional and UK communications team to continuously update the WaterAid website as required by the UK’ s communications team.

Publications

Policy-oriented publications – development, editing and publishing of WARw’s policy-oriented publications (Development perspectives, policy briefs, reflective blogs, research briefs, fact sheets, and newsletters).
Work with MEAL Manager and Head of Programmes on organisation publications (annual reports, strategic plans).
Research stories in the media/ online media outlets) – issues for media Op-Eds, features and news, and lead the development of regular stories for publication in the media.
Stimulate, encourage and support staff in regular writing and publishing topical development issues to shape policy and programme locally, regionally and globally.
Quality control – Ensure highest quality of publications and other evidence products.

D. Key Competences, Skills, experience, and Knowledge

Qualifications, Knowledge and Experience

A Master’s Degree in communications, policy studies, development studies or a relevant discipline.
Five (5) years’ experience in Communications, Campaigns or Media Advocacy related work areas.
Extensive knowledge of campaigns and documentation in areas of development works.
Skilled communicator, able to dialogue effectively with a wide range of audiences/constituencies and to represent the organisation with authority and credibility to the outside world, including the media
Ability to negotiate and form credible relationships within the organisation as well as with senior decision-makers in external institutions
Competency in WaterAid common approaches to work including partnerships, convening, inclusion, systems strengthening, creating behavioural change, community engagement, climate change, and mainstreaming gender and inclusion of youth.
Proficient writer and editor for programme, policy-oriented publications, media products with an insightful ability to tailor and deliver messages to multiple audiences through various and communication channels.
Ability to convey technical arguments in clear and vivid prose. Excellent presentation and public-speaking skills
Technical skills in publications design, web design and management, and social media platforms
Good understanding of national and global WASH issues, sector-wide approaches, and functioning of government structures.
Possesses good networking skills, takes initiative, see opportunities and lead solutions.
Excellent photography, writing and editing skills coupled with good interpersonal relations.
Demonstrable experience community mobilisation and public speaking.
Experience of working with partners.
Proven experience of acting as an organizational spokesperson, experience of giving media interviews and briefings.
Excellent Microsoft computer knowledge of packages like Desktop Publishing, Adobe, MS Word and Access.

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

CLICK HERE TO READ MORE AND APPLY

Administration Specialist at WaterAid Rwanda: (Deadline 25 October 2023)

Job Description for Administration Specialist

INTRODUCTION

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Administration Specialist in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

Administration Specialist

A. About the role

Job Title	Administration Specialist
Place of work:	Kigali, Rwanda
Grade:	F
Contract type:	Fixed Term (3 Years renewable)
Reports to:	Head of People and Organisational Development
Direct Report (s)	Administration Assistant, and Logistics Assistant
Work Relationships	Internal: All WaterAid taff; WaterAid EA Region & Global WaterAid staff External: Partners, government officers, service providers.

B. Job Purpose

Job Purpose

You will lead the daily operations of WARw and plan the most efficient administrative procedures. You will develop and implement administrative policies to proactively ensure effective and efficient planning and management of office administration and services, procurement, documentation and records keeping, assets and property management , safety and security, and human resource administration.

You will lead a team of professionals to complete a range of administrative duties in different departments to ensure activities are carried on efficiently and effectively to allow operations to function properly

C. Main Responsibilities and Duties Office Administration

Line Manage the Administrative Assistant and ensure front office functionality.
Develop and update policies for office administration, procurement, logistics, asset and property management, records and information management, safety and Ensure effective communications by orientation and refresher training to staff to help them understand the systems, policies and procedures of the organization.
Coordinate and liaise with Immigration Department, Embassies, and High Commissions, other government departments and agencies to procure work permits and visas for staff and visitors.
Undertake routine and periodical review, spot checks to ensure that all WARw offices e. access, fixtures, equipment, facilities, leakages, lighting are maintained and repairs are done in a timely manner. The office cleanliness and ambiance in all areas including the kitchen are kept to required standard.
Ensure all lease contracts are in place and renewed/terminated as appropriate.
Oversee contracts of all office equipment’s maintenance and ensure regular maintenance is up to date.
Ensure all rental, utility bills, subscriptions or other service contracts (photocopier, internet and other machinery servicing contracts) are renewed and paid in a timely manner through maintenance of a holistic Administration work plan and monitoring schedules.
Ensure storage management and disposal of old records beyond requirement under the donor or government regulation.
Oversee office desk arrangements and movements by ensuring new staff, hosting, partners have appropriate space, equipment, and supplies for work.
Ensure all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, etc. are followed up in timely manner.
Oversee office opening and closing procedures and negotiation with all office landlords for price, maintenance repairs.
Oversee workshops, visitors and other events as requested.
Prepare for and coordinate various office social activities, e. team building, staff retreat, sickness visit, funerals, new born baby visit, etc.
Coordinate and work closely with field offices on office, inventory, vehicles, and motorbikes management.
Liaise with the government ministries to request for registration and renewal of vehicle licenses.
Oversee administration monthly floating cash and authorize petty cash payouts as procedure.
Ensure office and vehicle management and maintenance including insurance and other requirements are up to date and appropriate.
Preparing Administrative budgets, monitor budget expenditures, provide monthly variances to the budget and carry out budget reforecasts as per guidelines.
Ensure space and other logistics requirements for all staff in the CP and ensure office space is fit for purpose
Taking the initiative in collecting feedback from staff and working to continuously improve the quality of the logistics service through staff satisfaction survey questionnaires and other feedback methods.
Responsible for managing and following up on CP visitors needs including per diem payments, finding their way around the country and CP among other needs.

Procurement

Manage procurement processes and as the Procurement secretary ensure all the documentation and procedures are being followed.
Ensure budget holders provide quarterly and annual procurement plans and initiate procurement plan discussions with budget holder.
Support the prequalification of suppliers and ensure suppliers engaged are from the prequalified supplier list.
Review and feedback on procurement analysis reports quarterly with budget holders to identify issues and find solutions.
Ensure all procurement documentation stored is in compliance with policy and is up to date.
Oversee the development of tools to support Program/ Project Manager to ensure compliance of policies and procedures including internal controls.
Support the bid and tendering process of suppliers and work with the procurement committee while following procedures.
Support staff with making supplier payments and process all administration related payments.
Evaluate performance of service providers /vendors; Conduct staff satisfaction survey of hotels, car hire, travel agents and other service providers on an annual basis and make recommendations to the POD manager accordingly.

Assets and Property Management

Monitor office stocks, equipment, assets, vehicles, and motorbikes according to policy and work with Finance Function to code and conduct periodic inventory counts as required by policy.
Manage assets register by working closely with ICTD officer and Project teams by labelling of all assets.
Regular review of asset disposal and submit recommendation at least twice yearly.
Quarterly reconciliation of all assets registers with accounting ledger and submit to Head of Finance and POD Manager for sign off.
Carry out physical asset’s verification minimum once a year and before project close.
Conduct monthly spot check on stock – stationary, monthly office supplies and sign off.
Coordinate assets hand over process which include approval by donor and handover to beneficiary with Program/Project Manager at least 3 months prior to close of
Prepare periodically reports on inventory, stationary, supplies, kitchen supply, vehicle and motorbike maintenance and its cost analysis.
Support staff, communicate to relevant authorities in the event of any property loss from staff or with in any WARW office and follow up for replacement as per policy.

Transport Logistics Management

Survey the transport needs and ensuring that an effective system is in place to meet needs of staff in the most cost-effective manner possible (e.g. by planning and tracking vehicle allocation, vehicle movements, vehicle utilisation, fuel consumption etc)
Ensure high quality maintenance, regular servicing of vehicles, generators and other mechanical equipment.
Ensuring that all vehicles in the WARW fleet are roadworthy and immediately advising if any problems are anticipated.
Oversee the management of Drivers and ensure policies and procedures are being followed, Verify on monthly fuel consumption, and overtime.
Ensure drivers are fulfilling obligations and expectations of Get feedback from program staff and manage vehicle/driver issues.
Ensure driver maintains the vehicle in working condition which includes regular maintenance, do daily check list, cleanliness of the car inside and outside daily and available drinking Water to etc.
Support visitors with accommodation, visa and transport needs.
Ensure that all visitors are supported with documented travel information and guides during their visit.

Safety and Security Focal Person

Provide capacity support and training to Regional/Field Offices to ensure that they are equipped with safety and security equipment/tools. Maintain, update all contact list (staff, partners) on monthly basis.
Organize and conduct safety and security training (including first aid and fire safety) as required.
Coordinate orientation to new staff and visitors and ensure that they are complied with safety and security policies and procedures.
Ensure guard company contracts are updated, relevant to tasks needed, fulfilling contractual obligations.
Oversee office opening and closing procedures

Human Resource Administration

Support recruitment processes through job advertising, receiving CVs, scheduling interviews and booking facilities and interviews when necessary.
Support the Head of People and Organisational Development with coordinating of staff trainings in the Country programme.
Provide the People and Organisation Development Unit with secretarial services
Deputise the Head of People and Organisational Development in his/her absence absence
Ensure all new staffs have ID Cards
Assist the People &OD Manager to follow annual performance and Performance Review
Facilitate staff clearance and submit final payment information to finance
Perform other duties as required
Management people related systems e.g people place

Safeguarding, Safety & Security

Create and maintain an environment that upholds WaterAid’s Global Code of Conduct and associated safeguarding and child protection policies.
Ensure that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design and implementation as well as relationships with all actors
Ensure that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing Programmes / project and are consistently upheld during their implementation.
Ensure that partners WaterAid works with are adopt the same health, safety and security standards (as defined in any applicable WaterAid health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
Understand and put into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).

D. Key Competences, Skills, experience, and Knowledge

Qualifications, Knowledge, Skills, and Experience

Bachelor’s Degree in business management, administration, supply chain management, logistics, procurement or other related field. A professional certification in procurement or logistics will be an added advantage.
Minimum of 5-year experience in Administration, procurement, asset and inventory management, building management, security procedures, and vehicle management in an International organization.
Strong managerial and leadership skills with 3 years of supervisory
General knowledge of the principles and practices of Administration, outstanding interpersonal relationship building and employee coaching skills, demonstrated ability to provide follow up on a timely basis and keep stakeholders informed of status of projects, experience in developing and implementing process improvements,
Computer literate: MS Word, Excel, PowerPoint, and any Fixed assets management database.
Planning, Organising, analysis and Reporting skills
Strong relationship building. Building and managing relationships with key stakeholders
Commitment to WARW’s Values and working style that exhibits our leadership behaviours.
Planning, Organising, analysis and Reporting skills
Good skills in public speaking, documentation and information management.

Key competences and Skills (expertise, behavioral competencies)

Ability to maintain the highly confidential nature of administrative, human resource and procurement work.
Ability to work independently, and under pressure, Strong reasoning, decision- making, and sound judgment.
Have a very high level of personal and professional integrity and trustworthiness, and character especially in the stewardship of resources, transparency and accountability
Proven track record of achieving results
Have a passion for WARW mission and a strong desire to impact for non-profit organization,
Be an innovative and creative thinker;
Have strong work ethics and require minimal direction, work well independently as well as part of a team, thrive in a fast-paced and fun environment, good communication, coordination, collaboration and influencing.
Capable of working under pressure in a fast-paced environment.
Flexible and adaptable approach to shifting patterns and hours of work, ability to work flexible hours from time to time.
A ‘can-do’ attitude and resilient character with the ability to manage expectations
Flexibility and independence to work in a changing environment.

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

CLICK HERE TO READ MORE AND APPLY

Programme Manager, Universal WASH at WaterAid Rwanda: (Deadline 25 October 2023)

Job Description for Programme Manager, Universal WASH

INTRODUCTION

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Programme Manager, Universal WASH in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A. About the role

Job Title	Programme Manager, Universal WASH
Place of work:	Kigali, Rwanda
Grade:	F
Contract Type:	Fıxed term (3 years renewable)
Reports to:	Head of Programmes
Direct Report (s)	Project Managers, WASH Engineering Specialist
Work Relationships	Internal: SMT Members, PMEAL Manager, Programme Manager Public Health, Research & KM Specialist, Communication and Campaign Specialist, Grant Specialist, WaterAid East Africa Regional team, UK and other WaterAid offices. External: MoI, MoH, Mineduc, Local government officials in districts, and municipalities, Development Partners, WASH INGOs, Government Agencies, Implementing/partners, donors, CSO networks and platforms, private sector,
Budget Responsibility	Manage Program budget

B. Job Purpose

Job Purpose

The Programme Manager, Universal WASH will manage the implementation of universal access to sustainable WASH services providing focused WASH technical thought leadership to the country programme through programme design, programme management, project oversight, and program quality management in order to shape and reinforce Wateraid’s leading role and strategic ambition in achieving transformational change at scale.

S/He will provide strategic advice and support on programming of sustainable universal WASH services as well as system strengthening by developing program concepts to inform the design of projects. S/he is entrusted with ensuring efficient and cost-effective operations of all functions of the programme (sector support- influencing, service delivery, capacity building, learning and documentation) towards the fulfilment of the strategic objectives of

the organization.

C. Main Responsibilities and Duties Technical Programme Leadership

Provide leadership in the design, development and implementation of Universal WASH programme and projects.
Technical leadership on sustainable and inclusive rural and / or urban WASH services through a system strengthening approach, ensuring that WARw’s interventions are relevant, effective, and add value. The technical leadership covers areas such as political economy and institutional capacity assessments, strategic planning, technical designs and specifications, life-cycle costing and financing.
Responsible for setting the technical standards to be adhered to by all implementing staff and partners.
Leadership in ensuring that the technical quality of our programmes is high and consistent with national and sector best practice and WARw’s program frameworks and quality This will include driving programmatic activities that deliver model WARw services in communities, districts, towns, schools and health facilities and engagement of key WASH stakeholders for scale-up and replicability.
Targeted support to WARw’s project teams, key partners to ensure quality implementation, learning and adaptation as In addition, the role supports wider influencing of practice and policy beyond WARw, working with sector actors, providing specialist knowledge to donors and engaging other agencies on WASH.
Development and promotion of best practice guidance on WASH in the country, and when called on, develop and manage programmes of research and capacity development as well as facilitate learning from within WARw and externally to build on and improve practice and policy interventions.
Prepare and produce technical programme reports for dissemination to various stakeholders.
Develop practical tools for evaluation and monitoring the technical programme.
Develop operating business plan for the technical area in collaboration with the other technical leads and departments.
Provide WASH technical and strategic input into the development of the Country Strategy.

Programme Development and Grants acquisition

Develop and execute in collaboration with grants team, a strategy to increase funding portfolio for technical programme.
Actively support the roll out of WaterAid Rwanda Resource Mobilization and Grants Acquisition plan.
Provide advice on donor management (government/private donors and institutions) ensuring proper resolutions.
Productively manage donor concerns (government, private sector, donors and institutions) ensuring proper resolutions for both parties have been reached
Participate in proposal development processes Pre-proposal, Proposal development, Post-submission.
Research new proposals in close coordination with other teams in order to ensure high quality proposals that meet the requirements of the donors.
Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.
Research and draft resources in preparation for grant bidding activities, such as capability statements, project summaries, partner profiles, etc.

Accountability, learning and innovation

To ensure quality programming, innovative designs, evaluation, reflection, learning and dissemination and reporting of all projects in the WASH programme.
Ensure that findings and recommendations from various accountability mechanisms such as Reviews, Operational and Finance Audits, Programme evaluations, external and internal evaluations, are acted upon in a timely and effective manner.

In close collaboration with HR participate in recruitment and selection processes to ensure skilled programme staff are recruited, retained, and provided with, mentoring and coaching for development.
Participate in the mobilization and management of implementing partners.

Policy and Advocacy

Policy influencing by analysing the existing WASH sector policies and policy environment, governance and institutional bottlenecks, systems of management, risk allocation and coordination systems around WASH sector Recommend corrective actions to be taken to improve efficiency and effectiveness of WASH sector programs to ensure adequate focus on SDG 6 agenda.
Provide technical advice on WaterAid Rwanda’s policy influencing and advocacy strategies that aim to strengthen the capacity and effectiveness of the sector to deliver sustainable water and sanitation services for all.
Generate evidence and advocate for the conditions necessary for strengthened institutions, policies and sector performance at national and sub-national
Provide sector leadership and acting as a recognised authority in sector debates on WASH sector governance.
Provide leadership and guidance in shaping national the realization of universal access to WASH services planning processes, and bottlenecks preventing the development of an effective and functioning WASH sector in collaboration with the International Programs Department.

Networking and Coordination

Maintain effective communications and pro-active relationships with donors and government partners, including visits by donors.
In coordination with Director of Programmes and others, develop and maintain pro-active relationships with bilateral and multilateral representatives in country.
In coordination with the Director of Programmes, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.
In coordination other members of the Technical Services team work closely with field staff on capacity building of national office staff and knowledge sharing within the region.

Others

Perform any other duty as may be assigned by supervisor or designee from time to time.

Participate and contribute in committees and taskforces e.g. Procurement

Safeguarding & Safety & Security

Ensures that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design, during implementation and as principles applied in day-to-day work of Program team.
Ensures that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing programs / project and are consistently upheld during their implementation.
Ensures that any partner agencies that WARw works with are adopting the same health, safety and security standards (as defined in any applicable WARw health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).
Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / program
Immediately reports any health, safety and security incidents or near-misses that occur to their line manager, Security Focal Point or
Behaves and acts in a manner that does not put colleagues or anyone that interacts with WA in immediate danger or harm’s way.

Other

Undertake any other activities as requested by Head of Programs.

D. Key Competences, Skills, experience, and Knowledge

Qualifications, Knowledge, Skills and Experience

Master’s degree and above in a relevant technical WASH discipline, such as civil engineering, water / Sanitation engineering, public health, environmental engineering, Environmental Health or a related field associated with water supply, sanitation and hygiene behaviour change.
Minimum of 8 years of WASH experience with at least 3 years at senior level
Extensive experience across all sub-disciplines in WASH.
Extensive experience in development program management; and overseeing multi-year programs using systems strengthening approaches.
Demonstrated ability to undertake and direct high quality rural / urban water and sanitation programmes.
Solid track record of working with government institutions to influence and direct policy / practice reform agendas.
In depth understanding of WASH technical and management issues including water security and broader development and poverty reduction themes.
Competence in application of WaterAid common approaches to work including partnerships, convening, inclusion, systems strengthening, creating behavioral change, and mainstreaming gender and inclusion of youth.
Experience of conducting formative research and feasibility studies, using the findings to make program decisions and deliver appropriate design options in WASH programs.
Proven experience of building capacity of staff and partner organizations especially CSO’s and government.
Track record of developing strategic and operational plans.
Planning and organising skills and the ability to prioritise.

Behavioural competencies

The Universal WASH Program Manager should demonstrate competence in some or all of the following:

Behave ethically and build relationships
Communicate effectively
Creativity / Innovation
Focus on stakeholder needs
Foster teamwork
Leading ability and decision-making ability Organize, Planning and Problem solving.

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

CLICK HERE TO READ MORE AND APPLY

Research & Knowledge Management Specialist at WaterAid Rwanda: (Deadline 25 October 2023)

Job Description for Research & Knowledge Management Specialist

INTRODUCTION

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Research & Knowledge Management Specialist in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A. About the role

Job Title	Research and Knowledge Management Specialist
Place of work:	Kigali, Rwanda
Grade:	F
Contract type:	Fixed term (3 years renewable)
Reports to:	Head of Policy, Advocacy and Cooperation
Direct Report (s)	Nil
Work Relationships	Internal: Head of Programmes, Program Managers, PMEAL, Communications & Campaigns Specialist, WaterAid East Africa Regional team, UK and other WaterAid offices, External: WARw partners, Media, Donors, Government Officials – Local and National, Line Ministries, UN Organisations, research institutions, academia private sector, Civil Society Organisations, CBOs and other I/NNGO’s

B. Job Purpose

Job Purpose

The Research and Knowledge Management Specialist lead and contribute to the conceptualization, design and conducting research for programmes , generating policy oriented evidence; generate and synthesize knowledge; play key role in documentation, knowledge capture and sharing, and dissemination of WaterAid Rwanda best WASH practices, key learnings, research findings, documenting the impact of our work from various stakeholders, to enhance visibility, amongst the development sector and other stakeholders (both governmental and NGO’s, civil society organizations and the donor community at large). S/He will facilitate the development of a learning culture across the organisation. In addition, S/he will engage with colleagues in other WaterAid country programmes and the International Programmes Department in managing WaterAid’s internal programme and policy information library, organising learning events and developing knowledge outputs in various forms such as reports, case studies, posters, and infographics.

C. Main Responsibilities and Duties Research and Knowledge Management

Conduct, commission and supervise research that strengthens the case for WASH policy change.
Conduct systematic reviews and synthesis of published and unpublished research and other evidence and interpret the results into policy-oriented advocacy material; and generate original ideas based on the findings
Document and share learning on WASH policy issues and civil society engagement.
Undertake research on the projects and programmes, primarily to produce policy briefs on behalf of and in conjunction with other project staff.
Gather, analyse, and ensure the exchange and circulation of information on WARW’s programmes and government activities related to projetcs.
Design and implement operational research and development activities, including documentation of best practices and lessons learnt
Conduct research and document the impact of our work to the direct and indirect beneficiaries
Initiate and coordinate studies and evaluations by external consultants related to project baseline/end line and evaluations by supporting the hiring process, overseeing quality and disseminating/sharing results.
Conduct regular field visits to collect primary data for producing knowledge product and evidence that can guide WARW’s programme design and influencing work.
Study and observe works of other organisations both and national and global levels, capture lessons from their good practices and share internally which will inform effective design of projects and influencing at WaterAid Rwanda.

Conduct research assessment on the global high-level WASH commitments and the level of implementation at regional and national levels.
Conduct research on how GESI, Climate change, and other WASH cross cutting issues such as sustainability, technologies and data are integrated in our WASH programming
Ensure knowledge and information are stored in a safe and effective, and, where required confidential, manner.
In coordination with PMEAL colleagues, support the collection, validation, analysis and dissemination of information related to Knowledge Participate in the development of frameworks, methods and tools to support process improvement and knowledge management activities.
Develop situation reports and other information and knowledge products to support programme and influencing work of WaterAid Rwanda
In coordination with the PMEAL colleagues, support for data visualization including products to support advocacy, resource mobilization efforts, information, education, and communication (IEC) material, etc.
Support the development and dissemination of knowledge and experience through enhanced communication, strengthened knowledge products and publications.
Support programme and advocacy teams to develop policy briefs and other knowledge products from the results of MEAL coordinated/managed evaluations/studies as required.
Engaging policy makers to promote application of research evidence in planning and decision-making process Building capacity in translation, dissemination and use of research evidence by policy makers and other stakeholders at national

Publications and documentation

Collect, collate, edit, publish and distribute relevant Country Programme documentation used for shared learning, branding, awareness and information
Build capacity of staff and partners to contribute to various WA publications.
Participate in the production of documentaries, photo and video shoots showcasing work in the project areas.
Prepare and edit articles for inclusion in sector newsletters, international publications and WA internal/external websites.
Manage, maintain and regularly update the Country Programme site on the internal WaterAid website and provide input to update the Country Programme section on the external websites.
Report quarterly on the progress of project work and the issues arising from that work and contribute to the six monthly and annual reports.
Provide support to the Country Programme team on document formatting and management of photographic and video footage
Manage and maintain an indexed catalogue of soft and hard copies of Country Programme reports and documents in retrievable formatting.
Ensure that advocacy information is updated on all relevant WaterAid platforms e.g. Project Centre.

Partnerships and Resource Mobilization

Build and maintain collaborative partnerships with research institutions, implementing agencies, communities’ academic institutions etc
Contribute to WaterAid’s fundraising initiatives through concept, documenting impact of our work, proposal development and reporting.

D. Key Competences, Skills, experience, and Knowledge

Qualifications, Knowledge and Experience

A Master’s degree preferably Development studies, Communications, Knowledge management, Information science, anthropology, economics, Public Health., Social sciences, or other related and relevant relevant discipline.
At least 5 (five) years of demonstrated experience in knowledge management and learning with reputable organisations preferably INGOs, donor agencies or international organisations.
Strong qualitative and quantitative research skills; a track record in coordinating research programmes; and hands-on experience in synthesising and translating research evidence into outputs for policy engagement and shared learning
Experience in information management (managing electronic and manual publications, systematising creation, control, update, disposal etc of records)
Experience developing a range of knowledge and communication products and formats (for example: briefs, reports, case studies) for varies audience and preferences. Collect, analyse and synthese data (literature reviews, evidence syntheses, semi-structured interviews, and data analysis) involving multiple data sources and types.
Competency in WaterAid common approaches to work including partnerships, convening, inclusion, systems strengthening, climate change, creating behavioral change, community engagement and mainstreaming gender and inclusion of youth.
Knowledge on both qualitative and quantitative research methods; study methodology, tools for capturing knowledge and learnings, MEL techniques and tools, and application of computer software (MS Excel, SPSS, GIS, data visualization software) and monitoring devices shall be considered as an advantage.
Excellent analysis and writing analytical quality report skill is crucial; ability to present study findings with excellent data visualization techniques, and electronic data archiving is required.
Excellent communication skills and experience to work with partners and donors.

Behavioural competencies
Must be self-motivated with good interpersonal skills, team player and capacity to work in a multicultural setting. Pro-activeness, problem solver, positive attitude and professional integrity. Capable to work under extreme pressure, ability to prioritize works and meet deadlines. Should demonstrate gender and cultural awareness. Ready to undertake extensive field visits as required.

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

CLICK HERE TO READ MORE AND APPLY

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