8 Job Positions at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Infrastructure and Non – medical Equipments Maintenance Officer at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Job responsibilities

1.Participation in designing and preparation of Non-Biomedical Maintenance system: -Ensure administrative management of the entire team responsible for maintenance of medical equipment; -Supervise, train and direct biomedical technicians and other support staff; -Establish, orient and monitor induction program for biomedical staff; -Ensure and participate in daily maintenance, repair and calibration of biomedical equipment; -Advise medical regarding the use of medical equipments; -Ensure the safekeeping of Biomedical equipment user manuals; -Prepare and assist end-users in setting proper specification of biomedical equipment to be procured. 2. Plan and ensure preventive maintenance for the department: -Initiate and prepare acquisition plan of all medical equipment and spare parts; -Ensure preparation and maintenance of detailed repair records; -Ensure prompt maintenance of equipment is done; -Investigate any work incidents on medical equipment; -Identify required tools and test equipment for biomedical maintenance; -Participate in Quality assurance program; – Prepare and agree with the Director of Unit on performance targets to achieve; -Ensure supervision of outsourcing maintenance contracts; -Update medical equipments inventory and ensure disposal of unusable Non- medical equipments – Make regular reports as required. 3. Coordination of staff performance management: -Lead the preparation and signing of the performance contracts; -Monitor the implementation of the employees‟ performance contracts and their appraisals; -Consolidate and submit the annual performance evaluation report of employees in the Administration & HR Unit.

Minimum qualifications

Bachelor’s Degree in Civil Engineering

0 Year of relevant experience

Advanced Diploma in Civil Engineering

0 Year of relevant experience

Bachelor’s Degree in Construction Engineering

0 Year of relevant experience

Advanced Diploma in Electrical Engineering,

0 Year of relevant experience

Advanced Diploma in Plumbing

0 Year of relevant experience

Bachelor of Science in Electrical Engineering

0 Year of relevant experience

Bachelor’s Degree in Engineering Survey

0 Year of relevant experience

Advanced Diploma in Electromechanical Engineering

0 Year of relevant experience

Bachelor’s Degree in Electromechanical Engineering

0 Year of relevant experience

Bachelor’s Degree in Building and Construction Technology

0 Year of relevant experience

Bachelor’s Degree in Plumbing

0 Year of relevant experience

Bachelor’s Degree in Electronic and Telecommunication Engineering

0 Year of relevant experience

Advanced Diploma in Construction Technology

0 Year of relevant experience

Bachelor’s Degree in Public Works

0 Year of relevant experience

Bachelor’s Building Construction

0 Year of relevant experience

Advanced diploma in Electronic and telecommunication

0 Year of relevant experience

A1 in Public Works

0 Year of relevant experience

Master’s Degree in Water and Sanitation Technology

0 Year of relevant experience

Bachelor’s Degree in Quantity surveying

0 Year of relevant experience

Advanced Diploma in Building Construction

0 Year of relevant experience

Advanced Diploma (A1) in Building and Construction Technology

0 Year of relevant experience

Advanced Diploma In Engineering Surverying

0 Year of relevant experience

Advanced Diploma in Quantity Surveying

0 Year of relevant experience

Advanced Diploma in Water and Sanitation Technology

0 Year of relevant experience

Required competencies and key technical skills

1

Knowledge in implementing the master plan

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Procurement Officer at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Job responsibilities

1. Procurement Planning: -Collect information on tenders to be issued in a given Financial year; -Participate in the planning and budgeting process of the Institution; -Prepare the procurement plan; -Submit the procurement plan to management for approval; -Submit the procurement plan to RPPA and publish on the institution‟s website. 2. Procurement Plan execution: -Follow up on the timely preparation of technical specifications/ToRs ; -Prepare of tender documents ; -Produce tender notices; -Distribute tender documents and receive from bidders; -Open and evaluate bids; -Prepare notification letter for bidders and recommend contract awards. 3. Contract management: -Organize and participate in contract negotiation; -Participate in bid opening and evaluation; -Provide information/support documents for contract drafting to the Legal affairs officer; -Follow-up of contract execution and completion in collaboration with the user department; -Monitor the contract execution, including making alerts on delivery deadlines in collaboration with user units, department or division; -Avail necessary supporting documents for paying works, goods and services-related suppliers; -Prepare certificates of completion for suppliers; -Serve as Secretary to the institution tender committee. 4. Reporting and filing of procurement documents: -Produce and submit timely monthly report to RPPA on procurement plan progress; -Produce procurement report as required by a funding Institution or donor; -Facilitate Procurement Audit;  Ensure a proper and safe filling system for procurementinformation; -Submit periodical reports to the Executive Secretary. N.B:Bachelor’s Degree in Procurement or Purchasing and Supply Chain Management. Recognized procurement professional certification is an added advantage. 2.holder of a Degree in Management, Accounting,Law, Public Finance, Economics or Civil Engineering with Professional Certification such as: Chartered Institute of Procurement and Supply(CIPS), Certified International Advanced Procurement Professional (ClAPP) or any other recognized procurement professional certification is eligible.

Minimum qualifications

Purchasing and Supply Chain Management

0 Year of relevant experience

Bachelor’s Degree in Procurement

0 Year of relevant experience

Bachelor’s Degree in Law with Charted Institute of Procurement and Supply (CIPS)

0 Year of relevant experience

Bachelor’s Degree in Management with Charter Institute of Procurement and Supply (CIPS) professional certification

0 Year of relevant experience

Bachelor’s Degree in Public finance with Certified International Advanced Procurement Professional (CIAPP)

0 Year of relevant experience

Bachelor’s Degree in Civil Engeneering with Charter Institute of Procurement and Supply (CIPS)

0 Year of relevant experience

Bachelor’s Degree in Civil Engeneering with Certified International Procurement Professional (CIPP)

0 Year of relevant experience

Bachelor’s Degree in Management, Accounting, Law, Public Finance; Economics or Business Administration with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification is eligible.

0 Year of relevant experience

Required competencies and key technical skills

1

Understanding of public procurement laws and procedures in Rwanda

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Director of Internal Audit Unit at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Job responsibilities

1. Prepare annual audit plan: -Carry out risk assessment of all the auditable areas; -Make a list of all the engagement plans to be carried out throughout the year with their estimated time schedule; -Compile all the relevant gathered information in one document; 2. Carrying out Financial Review(Monthly and Quarterly): -Ensure monthly Review of the statement of Financial position; -Ensure monthly Review of the statement of Revenues and Expenditures; -Ensure monthly Review of the monthly statement of cash flow. 3. Carrying out systems audit: -Assess whether current controls are adequate to identify risks and provide assurance on the adequacy and effectiveness of risk management practices; -Help management to improve efficiencyand to ensure that governance, risk management and internal control systems are operating efficiently and effectively; -Reviewing the existing and new information systems to assess the quality of controls and the relevance and reliability of the systems output. 4. Carrying out compliance audits (semi- annually): -Examine adherence to any policy, contractual, regulatory and legislative requirements; -Ensure whether internal rules and regulations if any are adhered to; -Evaluate whether procurement laws and procedures are followed. N.B:Holding a professional certification in internal audit(Certified Internal Auditor (CIA) is an added advantage.

Minimum qualifications

Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

1 Years of relevant experience

Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

1 Years of relevant experience

master’s degree in Economics with a CPA intermediate level /ACCA Fondation Level ( Competion of ACCA Aplied Skills Papers), Or CPFA/CPFM

1 Years of relevant experience

Bachelor’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with three (3) years of relevant working experience

3 Years of relevant experience

Bachelor’s Degree in Economics, with CPA intermediate level or ACCA foundation level (Completion of ACCA Applied skills papers), of CPFA/CPFM

3 Years of relevant experience

Required competencies and key technical skills

Proficiency in financial management systems

Knowledge of the legal and institutional framework of Rwanda’s public finance management

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2 Job Positions of Human Resource Officer at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Job responsibilities

1. Organization of Staff recruitment: -Prepare CHUB/K recruitment plan and monitor its implementation; -Provide advice and assistance to supervisors on staff recruitment; -Prepare notices and advertisements for vacant staff positions; -Schedule and organize interviews; -Participate in applicant interviews; -Conduct reference checks on possible candidates; -Prepare, develop and implement procedures and policies on staff recruitment; -Inform unsuccessful applicants; -Manage staff contracts; -Update staff lists according to Human Resources Information System or/and other system. 2. Staff attendance and leave Management: -Monitor daily attendance; -Investigate and understand causes for staff absences; -Recommend solutions to resolve chronic attendance difficulties; -Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services; -Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys; -Consolidate and report on Monthly basis staff attendance to the supervisor and other competent authority. 3. Employee Labor Relations Management: -Provide basic counseling to staff that have performance related obstacles; -Provide advice and recommendations on disciplinary actions; -Ensure compliance with labor laws and regulations; -Provides guidance to managers, supervisors, and employees regarding laws, regulations, policies, procedures and practices related to employee relations matters; -Deal with grievances and implementing disciplinary procedures; -Assists the Director of Human Resources in the development of policies and procedures applicable to the human resource needs; -Prepare all correspondences regarding employee relations; -Submit monthly, quarterly and annually report to the supervisor.

Minimum qualifications

Bachelor’s Degree in Human Resource Management

0 Year of relevant experience

Bachelors Degree in Management with specialization in Human Resource

0 Year of relevant experience

Bachelor’s Degree in Business Administration with specialization in Human Resource

0 Year of relevant experience

Bachelor’s Degree in Public Administration with with a recognized Human Resource Professional Certification

0 Year of relevant experience

Bachelor’s Degree in Law with a recognized Human Resource Professional Certification

0 Year of relevant experience

Bachelor’s Degree in Business Administration with a recognized Human Resource Professional Certification

0 Year of relevant experience

Bachelor’s Degree in Administrative Sciences with a recognized Human Resource Professional Certification

0 Year of relevant experience

Bachelor’s Degree in Management with recognized Human Resource Professional Certificate

0 Year of relevant experience

Required competencies and key technical skills

Knowledge of public sector human resource policies, regulations and procedures

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Director of Planning, Monitoring and Evaluation Unit at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Job responsibilities

1.Coordinate CHUB strategic Planning and Management for efficient healthcare services delivery: -Coordinate Strategic Planning Process and ensure that the strategic plans are result-oriented; -Ensure performance indicators of the Institution programs and activities are result-oriented; -Ensure Terms of Reference of new projects are clear and well prepared; -Ensure that Institution’s programs and plans are aligned to the National Development Agenda. 2.Coordinate the budget preparation and Execution: -Lead the preparation and consolidation of CHUB Budget; -Ensure the linkage between CHUB plans and the budget; -Ensure MTEFs are well prepared and submitted to competent Authority; -Liaise with the Finance Unit to ensure proper execution of the Budget according to the plan. 3. Coordinate the Monitoring Evaluation and Reporting: -Ensure Policies and Programs are being implement according to the Plan; -Analyze the reports on programs implementation and evaluate results of programs and projects; -Ensure Quality Reports for CHUB Programs and plans are timely submitted to competent Authority; 4. Coordinate Hospital Hospital Data Management: -Coordinate all activities related to data gathering interpretation and reporting 5.Organizational learning and capacity building: -Provide regular feedback to the Management to improve quality Strategic, Policyand Programs Documents; -Ensure establishment of a list/database to track planning, Monitoring and Evaluation and Reporting(PMER)capacities of all staff; -Lead the training on good PMER practices of all staff; 6.Establish Coordination and Partnership with Stakeholders: -Develop and strengthen a relationship with stakeholders and organize meetings for annual review and reviews at the end of programs or projects; -Ensure orientations and resolutions of CHUB working Group are well implemented. N.B A holder of a Degree in any other field with Project Management Professional (PMP) or any project/planning related professional course certified by competent organs with three (3) years of relevant working experience is eligible.

Minimum qualifications

Bachelor’s Degree in Economics

3 Years of relevant experience

Bachelors in Project Management

3 Years of relevant experience

Master’s in Project Management

1 Years of relevant experience

Master’s in Finance

1 Years of relevant experience

Master’s in Economics

1 Years of relevant experience

Bachelor’s Degree in Public Policy

3 Years of relevant experience

Master’s Degree in Public Policy

1 Years of relevant experience

Bachelor’s Degree in Management

3 Years of relevant experience

Masters in Management

1 Years of relevant experience

Masters in Business Administration

1 Years of relevant experience

Bachelor’s Degree in Development Studies

3 Years of relevant experience

Bachelor’s Degree in Statistics

3 Years of relevant experience

Bachelor’s Degree in Monitoring & Evaluation

3 Years of relevant experience

Master’s Degree in Development Studies

1 Years of relevant experience

Master’s Degree in Statistics

1 Years of relevant experience

Master’s Degree in Monitoring & Evaluation

1 Years of relevant experience

Master’s in Actuarial Studies

1 Years of relevant experience

Master’s Degree in Development Planning

1 Years of relevant experience

Bachelor’s Degree in Public Health

3 Years of relevant experience

Master’s Degree in Public Health

1 Years of relevant experience

Bachelor’s Degree in Finance

3 Years of relevant experience

Bachelor’s Degree in Actuarial Studies

3 Years of relevant experience

Bachelor’s Degree in Project Planning

3 Years of relevant experience

Master’s Degree in Project Planning

1 Years of relevant experience

Bachelor’s Degree in Strategic Planning

3 Years of relevant experience

Master’s Degree in Strategic Planning

1 Years of relevant experience

Bachelor’s Degree in Business Administration

3 Years of relevant experience

Required competencies and key technical skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Monitoring and evaluation skills

Communication skills

Interpersonal skills

Problem solving skills

Leadership skills

Time management skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Creative, proactive, customer focused, solutions led and outcome driven;

Computer Skills

Prioritization of multiple work streams

Planning and organisational skills

Judgment and Decision Making Skills

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Business Development Specialist at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Job responsibilities

– Participation in the preparation of the CHUB strategic plan; – Overseeing the consolidation of the Strategic and action plans from different units and ensuring that the Action Plan and budget are timely prepared according to professional standards; – Support the in-charge units in implementation, monitoring and update of the Institution’s strategic and Action plans; – Develop guidelines, tools and procedures to report the implementation of Institutional plans – Support the in-charge unit to Work with all Units to ensure reporting deadlines before final submission are met and consolidate the Institution’s quarterly and annual reports ; – Moderate the Consolidation of the budget from different units and ensure the linkage between the plans and the budgets – Support the in-charge unit with the Analysis and consolidate the MTEFs from various units – Overseeing the Maintenance of a list/database to track Planning, Monitoring and Evaluation and Reporting (PMER) capacities of all staff; – Contribute to training on good PMER practices of all staff. – Draft the improvement plan for CHUB development and ensure its implementation, – Analyse and ensure the value for money for all CHUB services, business and assets, – Assess the risks in hospital services and propose their mitigation.

Minimum qualifications

Bachelor’s Degree in Economics

3 Years of relevant experience

Bachelors in Project Management

3 Years of relevant experience

Master’s in Project Management

1 Years of relevant experience

Bachelor’s Degree in Development Studies

3 Years of relevant experience

Master’s Degree in Economics

1 Years of relevant experience

Master’s Degree in Development Studies

1 Years of relevant experience

in Health economics

3 Years of relevant experience

Master’s in Health economics

1 Years of relevant experience

Required competencies and key technical skills

Quantitative and analytic skills

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Administrative Assistant to the Deputy Director General in charge of Support Services at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024

Job responsibilities

– Keep the daily management, agenda and appointments of the office of the Deputy Director General for Support Services, – Assistance to ensure timely and regular performance of routine activities of the office of the Deputy Director General for Support Services, – Receive and orient visitors of the Deputy Director General for Support Services, – Prepare the Deputy Director General for Support Services Travels, missions and meetings, – Filing both electronic and hard documents in the office of the Deputy Director General for Support Services, – Orient correspondences and monitor to ensure that feedback is timely provided, – Receiving text messages or telephone calls for the Office of the Deputy Director General for Support Services, – Responding to the Deputy Director General for Support Services of the corrections documents/files before it is signed, – Typewrite texts, minutes, reports and correspondences from the Office of the Deputy Director General for Support Services.

Minimum qualifications

Bachelor’s Degree in Economics

0 Year of relevant experience

Advanced Diploma in Secretarial Studies

0 Year of relevant experience

Advanced Diploma in Office Management

0 Year of relevant experience

Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience

Bachelor’s Degree in Public Administration

0 Year of relevant experience

Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience

Bachelor’s Degree in Sociology

0 Year of relevant experience

Bachelor’s Degree in Educational Sciences

0 Year of relevant experience

Bachelor’s Degree in International Relations

0 Year of relevant experience

Bachelor’s Degree in Management

0 Year of relevant experience

Bachelor’s Degree in Communication

0 Year of relevant experience

Bachelor’s Degree in Journalism

0 Year of relevant experience

Bachelor’s Degree in Public Relations

0 Year of relevant experience

Bachelor’s Degree in Media

0 Year of relevant experience

Bachelor’s Degree in Law

0 Year of relevant experience

Bachelor’s Degree in Development Studies

0 Year of relevant experience

Bachelor’s Degree in Procurement

0 Year of relevant experience

Bachelor’s Degree in Psychology

0 Year of relevant experience

Bachelor’s Degree in Accounting

0 Year of relevant experience

Bachelor’s Degree in Office Management

0 Year of relevant experience

Bachelor’s Degree in Arts and Publishing

0 Year of relevant experience

Bachelor’s Degree in Political Sciences

0 Year of relevant experience

Bachelor’s Degree in Public Health

0 Year of relevant experience

Bachelor’s Degree in Finance

0 Year of relevant experience

Bachelor’s Degree in Marketing

0 Year of relevant experience

Bachelor’s Degree in Business Administration

0 Year of relevant experience

Bachelor’s Degree in Customer Relations

0 Year of relevant experience

Bachelor’s Degree in Business Information Technology

0 Year of relevant experience

Bachelor’s Degree in Translation and Interpretation

0 Year of relevant experience

Bachelor’s Degree in Hospitality Management

0 Year of relevant experience

Bachelor’s degree in travel and tourism management

0 Year of relevant experience

Bachelor’s Degree in Language and Arts Education

0 Year of relevant experience

Advanced diploma in office management and administration

0 Year of relevant experience

Bachelor’s Degree in Linguistics and Literature

0 Year of relevant experience

Office Management and Administration

0 Year of relevant experience

Bachelor’s Degree in Logistics and Supply Chain Management

0 Year of relevant experience

Bachelor’s Degree in Arts and Creative Industry

0 Year of relevant experience

Bachelor’s Degree in Social work

0 Year of relevant experience

Required competencies and key technical skills

Problem solving skills

Verbal and written communication skills

Administrative skills

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8 Job Positions at Central University Hospital Of Butare (CHUB) Deadline 22 February, 2024