8 Job Positions at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Senior Inter-Agency Coordination Associate at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Deadline for Applications

December 25, 2024

Standard Job Description

Senior Inter-Agency Coordination Associate

Organizational Setting and Work Relationships
The Senior Inter-Agency Coordination Associate is a member of the Inter-Agency Coordination and Information Unit andreports to the (Senior) Inter-Agency Coordination Officer. The incumbent receives regular guidance and advice from the supervisor. S/he participates in meetings/working groups related to the Refugee Coordination Model and Structure to provide support on coordination work on common processes.
The Senior Inter-Agency Coordination Associate may supervise some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

– Provide support to the supervisor to bridge between the Inter-Sector and the Sectors/Sub-sectors as well as the Task Forces.
– Contribute to the implementation at the Sector/Sub-sectors level of the comprehensive coordination strategies and empowerment of coordination mechanisms in line with the Inter-Sector Coordinator vision, strategy and guidance.
– Provide support to the inter-Sector and Sectors/Sub-sectors Coordinators in the preparation of Inter-Sector and Sector/Sub-sectors strategies, work plans, budgets and other planning documents which will feed into the main Regional Refugee Response plan.
– Support to optimize complementarity between the Inter-Sector and Sectors/Sub-sectors activities by supporting building on a series of common processes.
– Support promoting consistency in coordination standards and capacity between/among Sectors/Sub-sectors.
– Ensure cross-cutting issues, including gender equality programming, are properly reflected in Sectors/Sub-sectors activities.
– Coordinate, identify, process and elevate relevant topics/issues to the supervisor referring to UNHCR policy decisions and guidance, when needed.
– Coordinate quality, timely and effective support to the Inter-Sector and Sectors/Sub-sectors ensuring at the same time that gender equality and gender with age marker is part of the working/sub-working group’s agendas and work plans.
– Act as the information management focal point for the Sectors/Sub-sectors under responsibility, with duty to collect and compile data on activities, analyse and present information on the sector activities in a concise manner, and support the Inter-Sector and Sector/Sub-Sectors Coordinators in writing of sector specific reports as narratives and info-graphics.
– Facilitate the flow of information between the Inter-Sector and Sectors/Sub-sectors, update and maintain the relevant pages at the UNHCR information sharing portal and other support coordination tools of Inter-Sector and Sectors/Sub-Sectors, including the calendar of meetings, uploading of documents, updating sector relevant information and member information.
– Support the Inter-Sector and Sectors/Sub-sectors coordinators in organizing presentations, events, workshops, trainings in line with Inter-Sector and Sector//Sub-sectors work-plans and strategies.
– Encourage consistency on Inter-Sector and Sectors/Sub-sectors coordination standards, minimize duplication and develop synergies between Inter-Sector and Sectors/Sub-sectors.
– Organise visits, meetings and the annual consultations with relevant governmental donors, as well as for donor missions when required and give appropriate briefings, commentaries for visitors.
– Stay abreast of political, social, economic and cultural developments that have an impact on the working environment.
– Consistently apply International and National Law and applicable UN/UNHCR and IASC policy, standards and codes of conduct.
– Operationalize UNHCR’s inter-agency policies ensuring its effective response on all aspects of refugee response and maintain an inclusive inter-agency approach.
– Remain well-informed of various multilateral processes, including the UN Reform, UN governance and make timely recommendations to the supervisor regarding their value to UNHCR, and possible positions and strategies as it relates to the implementation in the Operation.
– Establish and maintain contacts with donors and local organisations to promote general interest and understanding of refugee issues.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G7 – 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
International Law, Political Science, Social Science,
International Relations, Communications,
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential

Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context. Demonstrated coordination and inter-personal skills. Drafting skills and strong ability to collect, analyze, and communicate information in written/oral formats.

Desirable

Solid experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset. Previous experience in intersectorial collaboration is an asset. Strong computer skills – with a preference for ability to use Excel, Powerpoint, Publisher, etc. Some knowledge of data base design and management will be an asset.

Functional Skills
CO-Drafting and Documentation
DM-Database Design & Development
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Experience working with different Inter-Agency framework, good knowledge of ongoing government policies affecting the refugee operational context in Rwanda.
Good knowledge of refugee inclusion, socio-economic integration and graduation approach in Rwanda is highly desirable.

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

CO-Drafting and Documentation, DM-Database Design & Development, IT-Computer Literacy

Education

Certifications

Communication – Other, International Law – Other, International Relations – Other, Political Science – Other, Social Sciences – Other

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

N/A

The English version is considered original and authoritative, translation to other language(s) serve the purpose of advertisement of local positions where applicable but are not considered as official translations

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Associate Public Health Officer at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Job Description

Mission and objectives

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems world-wide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org). The UNHCR Representation Office in Rwanda principally manages a refugee population (mainly refugees from the Democratic Republic of Congo who have been on the Rwan-dan territory since 1996 and Burundian refugees who have been arriving in the country further to the volatile situation in Burundi since April 2015) as well as a significant re-turnee population of Rwandan refugees returning after many years in exile. It is com-posed of the Branch Office in Kigali and Field Offices in Huye, Gicumbi, Rusizi, Rubavu, Karongi, Kirehe and Kabarore. It hosts approximately 155,749 refugees in three proracted refugee camps, namely Nyabiheke (managed by Kabarore Office) Gihembe (managed by Gicumbi Office) as well as Kiziba (managed by Karongi Office), three new refugee camps, namely Kigeme and Mugombwa (managed by Huye Office) as well as Mahama (managed by Kirehe Office), and urban settings (Kigali and Huye). Since April 2015, UNHCR is also supporting two additional reception centers in Bugesera and Nyanza districts for Burundian refugees. The existing transit center in Rusizi (Nyagatare Transit Centre) that was receiving Rwandan returnees has also started functioning as a reception center for Burundian new arrivals. As of December 2013, Rwanda hosted approximately 74,000 Congolese refugees. 99% of the refugee caseload is predomi-nantly composed of refugees from the Democratic Republic of Congo (DRC), with 84% originating from North Kivu and 11% from South Kivu.Context

The Associate Public Health Officer is a member of a multidisciplinary team and contributes to ensuring that UNHCR’s public health programmes meet minimum UNHCR and global health standards to minimize avoidable morbidity and mor- tality among forcibly displaced and stateless persons and towards the achievement of the Sustainable Development Goals (SDGs). Public health programmes include primary health care, secondary health care, sexual and reproductive health (including HIV), nutrition, mental health and psychosocial support (MHPSS). The incumbent provides effective guidance and support to partners on UNHCR’s responses in public health. S/he will contribute to advancing the concepts found in UNHCR’s Global Public Health Strategy as well as the Global Compact on Refugees (GCR) and the mainstreaming/inclu- sion of refugees into national health programmes and systems. The Associate Public Health Officer is usually supervised by a more senior public health staff or in the absence thereof, by operations/programmes staff or the head of Sub-Office. Staff under UNHCR duties are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.Task Description

Under the direct supervision of the head of Kirehe Sub-Office, the UN Volunteer will undertake the following tasks: 1. Programme planning, monitoring and evaluation together with UNHCR partners to effectively address issues of public health importance, based on the principles of public health and Primary Health care in the refugee camps and transit centers as well as in the areas of return for returnees. Activities include supporting partners and the refugee community to: • Ensure the public health services provided by partner to refugees and returnees are complying with the required national and international standards. • Guide and support partners to use the UNHCR Health Information System and collect UNHCR statistics verifiying Core Standards and Indicators; review monthly health data; and compile tech- nical periodic reports as well as the Annual report on the health situation. • Ensure implementation of appropriate country protocols and guidance and adherence to UNHCR specific guidance for public health programming. • Support partners in the implementation of the Public health programmes, including reproductive health, HIV and mental health. • Provide guidance and follow up to partners in the implementation of UNHCR action plans including for malaria and HIV/AIDS. • Provide technical contributions during planning, implementation and monitoring and evaluation process in the UNHCR program cycle. • Ensure timely coordination and implementation of UNHCR led programmes 2. Coordination of services between UNHCR partners, National and international NGOs, other UN agen- cies, and Ministry of Health, and other sectors; ensuring early engagement of development agencies as appropriate. • Capacity building of partners and refugee health officials as appropriate in identified areas of weak- ness; facilitation of partners’ access to training activities conducted by other agencies, with a par- ticular focus on health information and disease surveillance; malaria management; safe mother- hood; integrated management of childhood Illness. • Participate in advocacy, information sharing and communication on the health situation of popula- tions of concern, within UNHCR and among partners, donors, other agencies, and the Govern- ment. • Acts as focal point for UNHCR for any health and medical matters in relation with the UNHCR strategy. • Participate actively in appropriate groups on the Health, population, HIV/AIDS, and other cross cutting working groups and or forums related to health and medical issues, with the aim to anchor refugees and returnees health concerns and needs into the ONE UN health program. • Coordinate and lead monthly health coordination meetings with implementing partners, in close coordination with the programme section.Competencies and values

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a polit- ically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious workingLiving conditions and remarks

Kirehe is designated as a family duty station. There are limited medical services, social and recreational amenities. There are not international schools at Junior or Secondary level. Kigali City is 2 and half hours away and most staff shop on weekends for additional supplies which are not found in Kirehe. A guest house is available in Kirehe which is reasonably priced with cheap rooms and is security cleared by UNDSS as well as low-cost housing. UNHCR has project partners and most of the Humanitarian staff live in Kirehe, with most nationals travelling to Kigali to be with families on the weekends. Water shortage is experienced frequently, and all homes require storage tanks. The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications, and other basic needs. UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate

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Community Based Protection Associate at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Details

Mission and objectives

Context

Refugee communities, particularly those in urban areas like Huye, face challenges in staying connected and have limited awareness of their own networks. The scarcity of resources forces them to prioritize seeking livelihood opportunities over community engagement. To address these challenges and enhance community protection mechanisms, UNHCR Rwanda has implemented a Community-Based Protection Project. This initiative, combined with an im-proved accountability framework and feedback mechanisms, aims to empower refugees to communicate more effectively with UNHCR. Concurrently, the operation seeks to enhance the quality of protection services, including targeted support for vulnerable refugees in both urban and camp settings. The UNV (Community Based Protection Associate) will support the project activities, facilitate communication channels between UNHCR and refugee communities and facilitate the roll-out of the project in urban settings and camps in Rwanda.

Task description

Under the direct supervision of Associate Protection Officer, the UN Volunteer will undertake the following tasks: • Draft preliminary assessment for individual case and peasant to Head of protection unit for review and further processing. • Morning and evaluate Community based protection partners to ensure community-based protection activities are delivery timely to PoCs and enable the referral procedure for dealing with individual case referrals. • Conducted protection desk/reception at urban setting and in the camp by Identifying person with specific need and refer them to HI for further assistance. • Maintain protection presence through regular field missions and reports, making direct contact with persons of concern, host communities, local authorities and partners. Contribute to ensuring that the response of the Protection Cluster is grounded in an AGD-compliant strategy which covers all assessed and prioritized protection needs of the affected populations • Provide advice on protection issues to persons of concern; liaise with competent authorities to ensure the issuance of personal and other relevant documentation. • Ensure that UNHCR’s policies, standards and procedures are constantly and coherently ap-plied in the Area of Responsibility (AoR). • Assist in ensuring that the needs of persons of concern in the AoR are assessed and ana-lysed in a participating manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning. • Assist in ensuring that protection incidents and gaps in assistance are immediately identified and addressed. • Assist in identifying vulnerable groups or individuals who may need special attention or special arrangements and make recommendations on the needs of different groups of refugees. • Contribute to asset mapping of existing public facilities in area of responsibility and share the gathered information with the COVs and supervisor accordingly. • Contribute to continuous capacity building of the COVs and participate in various assessments and initiatives (Cash-based interventions, Livelihoods, etc.). • Assist, accompany and monitor the activities of the COVs on daily basis. • Assist the COVs in case management, referral and reporting. • Draft weekly and monthly reports and provide the statistics on case management. • Assist in developing and assist in maintaining relations with local authorities ensuring smooth negotiations in all aspects of UNHCR’s mandate for the benefit of refugees. • Convey appropriate information to the refugee community as per UNHCR guidelines and take active part in raising community awareness campaigns. • Provide orientation for newly identified COVs. • Case follow-up in Huye urban programme, as needed based on vulnerabilities identified by partners, executive committee members or other UNHCR staffs. • Coordination with partners, monitoring and reporting on implementation of youth activities in Kigeme and Mugombwa camps including Mind leaps project. • Assist in identifying durable solutions for the largest possible number of persons of concern through voluntary repatriation, local integration and where appropriate, resettlement. • Undertake other relevant duties as required

Eligibility criteria

Age

18 – 80

Required experience

3 – 15 years

Nationality

Candidate must be a national or legal resident of the country of assignment.

Assignment requirements

Relevant experience

3 years

Languages

English, Level: Fluent, Required French, Level: Working knowledge, Desirable Kinyarwanda, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in Law, International Relations, Social Sciences, Political Sciences

Competencies and values

☒ Accountability ☒ Adaptability and Flexibility ☒ Building Trust ☒ Client Orientation ☒ Communication ☒ Ethics and Values ☒ Integrity ☒ Planning and Organizing ☒ Professionalism ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Working in Teams

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Driver at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Job Description

Hardship Level

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS2

Staff Member / Affiliate Type

General ServiceReason

Regular > Regular Assignment

Remote work accepted

Target Start Date

2025-02-01

Deadline for Applications

December 25, 2024

Standard Job Description

Driver

Organizational Setting and Work Relationships
The Driver in the UNHCR Office is normally supervised directly by the Administrative Officer/Associate/Assistant or another staff member when the scale of the Operation so require it. Besides driving, the incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the Organisation. S/he is required to follow strict instructions and security guidance provided by the supervisor. While the basic function of a driver is to drive the official vehicles of UNHCR, s/he may be called upon to perform minor maintenance and repair of UNHCR vehicles.

The Driver has regular contacts with staff within the UNHCR Office and with others (including Partners, government authorities, etc.) outside UNHCR involving a limited exchange of information.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
– Drive UNHCR vehicles for the transport of authorized passengers, deliver, and collect documents and other items.
– Meet official personnel at airports or other locations and facilitate immigration and customs formalities as required.
– Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards.
– Perform minor repairs, arrange for other repairs, and ensure that the vehicle is kept clean.
– Ensure that the steps required by rules and regulations, or other local procedures, are taken in case of involvement in an accident.
– Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
– Ensure that instructions and security guidance provided by the supervisor and security focal point are strictly followed.
– Ensures valid documentation for passengers, items or cargo in vehicle.

Minimum Qualifications

Years of Experience / Degree Level
For G2D – 2 years relevant experience with Completion of Primary Education or High School Diploma or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
*Driving Licences;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Driving licence, knowledge of driving rules and regulations.
Desirable
Not specified.

Functional Skills
* DV-Driving Rules and Regulations
DV – Basic Vehicle Mechanical Skills;
(Functional Skills marked with an asterisk* are essential)

Desired Candidate Profile

– Driving License: Possession of a valid D-class driving license for operating a coaster bus, with experience driving on rough dirt roads under challenging conditions;
– First Aid Certification: Completion of first aid training with a valid certificate;
– Computer Skills: Proficiency in computer use for reporting (Weekly Vehicle Inspection report, emailing/reporting about vehicle issues, reporting of private mileage for the staff, and related documentation. For communication purposes, the candidate should have knowledge of the communication tools including outlook, and teams.

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

DV – Basic Vehicle Mechanical Skills, DV-Driving Rules and Regulations

Education

Certifications

Driving License – Other

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

N/AThe English version is considered original and authoritative, translation to other language(s) serve the purpose of advertisement of local positions where applicable but are not considered as official translationsN/A

Functional clearance

This position doesn’t require a functional clearance

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Administrative Assistant at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Job Description

Hardship Level

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS4

Staff Member / Affiliate Type

General ServiceReason

Regular > Regular Assignment

Remote work accepted

Target Start Date

2025-02-01

Deadline for Applications

December 25, 2024

Standard Job Description

Administrative Assistant

Organizational Setting and Work Relationships
The Administrative Assistant will provide administrative assistance to the immediate supervisor and/or Head of the Office, and/or to the Unit as a whole to ensure that routine services and activities within the administrative domain are properly implemented. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The assignments are mostly standard tasks including limited interpretation of subject matter and information exchange between staff in the office, at the duty station and external officials of other institutions to ensure mutual understanding. The incumbent’s workload and the assignments will remain under constant guidance and direction of the supervisor.
The Administrative Assistant is a position within an office/Division/Bureau that requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office. The nature of certain administrative/personnel functions require discretion and confidentiality.

Duties
Within delegated authority, the Administrative Assistant will be responsible for the following duties: (These duties are generic and may not be carried out by all Administrative Assistant: please refer to the organizational context).
– Arrange appointments/meetings both internal and external, some involving high ranking officials.
– Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
– Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;
– Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system.
– May be required to maintain/update confidential files.
– Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.
– Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.
– Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.
– Assist the supervisor to monitor and record expenditure/disbursement of funds.
– Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.
– May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;
– Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Business Administration, Finance, Office Management,
Human Resources or other related field
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified

Desirable
Not specified

Functional Skills
*IT-Computer Literacy
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)

Desired Candidate Profile

• Proven experience working in working in a multicultural environment (ability to work effectively and harmoniously with diverse teams);
• Proficiency in creating and managing complex reports, good knowledge of Microsoft Outlook for email and calendar management;
• Familiarity with Cloud ERP and Workday systems;
• UNHCR experience is desirable.

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education

Certifications

Business Administration – Other, Finance – Other, HCR Learning Program – UNHCR, Human Resources – Other, Office Management – Other

Work Experience

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Functional clearance

This position doesn’t require a functional clearance

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Senior Communications Assistant at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Job Description

Hardship Level

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS5

Staff Member / Affiliate Type

General ServiceReason

Regular > Regular Assignment

Remote work accepted

Target Start Date

2025-02-01

Deadline for Applications

December 25, 2024

Standard Job Description

Senior Communications Assistant

Organizational Setting and Work Relationships
The Senior Communications Assistant is normally supervised by a Communication Officer or other position as decided by the senior management in the area of responsibility. The supervisor provides the incumbent with regular guidance. The incumbent will have frequent contacts involving the exchange of a wide range of information with colleagues within UNHCR as well as media, international organizations, academic institutions and private individuals.

Duties
– Regularly monitor media and local situation regarding UNHCR.
– Follow-up on administrative and logistical arrangements to organise press briefings and other events, such as workshop and conferences.
– Contribute to the production of information materials for public awareness campaigns and for the preparation of in-house bulletins, newsletters and information kits by contributing to articles, reports and other information gathered from various sources.
– Liaise with printers concerning brochures and publications published by the office.
– Draft routine correspondence and texts for the office’s website and maintain information databases.
– Compile and distribute a daily news clipping service.
– Distribute press statements and similar information to media, to other offices locally as well as to Headquarters.
– Maintain up-to-date filing system and appointments diary.

Minimum Qualifications

Years of Experience / Degree Level
For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
International Relations; Journalism; Political Science;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Some work experience relevant to the position. Communication and computer skills. Excellent drafting skills as well as translation and interpreting skills.

Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of position.

Functional Skills
CO-Journalism (incl. print, broadcast, photography, video, layout & graphics)
CO-Drafting and Documentation
IT-Web Content Management
CO-Digital content production
CO-Social Media Publishing/Monitoring/Marketing tools
IT-Web publishing
(Functional Skills marked with an asterisk* are essential)

Desired Candidate Profile

• Candidate with experience in implementing communications strategies.
• Professional writing and editing skills.
• Experience working on advocacy campaigns.
• Candidate must possess desirable experience in coordination or partners, content production, social media, working with influencers, and running public outreach and campaigns.
• Strong reporting, drafting/writing skills in both English, as well as strong communication skills is a must
• Be able to manage brand, visibility and working with vendors.
• The applicant should be able to use digital tools and social platforms

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

CO-Digital content production, CO-Drafting and Documentation, CO-Journalism (incl. print, broadcast, photography, video, layout & graphics), CO-Social Media Publishing/Monitoring/Marketing tools, IT-Web Content Management, IT-Web publishing

Education

Certifications

International Relations – Other, Journalism – Other, Political Science – Other

Work Experience

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Innovation & creativity, Organizational awareness, Political awareness, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScale

Compendium

Additional Information

Functional clearance

This position doesn’t require a functional clearance

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Registration Assistant at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Job Description

Hardship Level

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS4

Staff Member / Affiliate Type

General ServiceReason

Regular > Regular Assignment

Remote work accepted

Target Start Date

2025-02-01

Deadline for Applications

December 25, 2024

Standard Job Description

Registration Assistant

Organizational Setting and Work Relationships
The Registration Assistant is a member of the registration team and is supervised by a more senior colleague who normally reports directly to the Registration Officer. The incumbent is responsible for supporting all activities related to registration, which may also include functions related to reception, filing and data management. S/he responds to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up and may provide interpretation and/or translation services in cases for which s/he has the required language competencies.

Duties
– Conduct registration interviews in accordance with local SOPs and registration standards.
– Respond to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements.
– Maintain accurate and up-to date records and data related to all individual registration cases.
– Identify persons with specific needs and ensure timely referral to protection follow-up as required.
– Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation
– Act as interpreter and translator when needed.
– Refer cases to other units within the office and to implementing partners as necessary.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Social Sciences; Statistics; Mathematics;
Information Technology;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.

Desirable
Experience in working with UNHCR proGres software.

Functional Skills
IT-Computer Literacy;
(Functional Skills marked with an asterisk* are essential)

Desired Candidate Profile

Excellent Computer skills in using various office applications (including Microsoft Word, Excel, Internet Explorer and Access)
• Good Knowledge of proGres (HCR database for registration of displaced persons).
• Good interpersonal skills, ability to communicate clearly on matters related to UNHCR mandate

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

IT-Computer Literacy

Education

Certifications

Information Technology – Other, Mathematics – Other, Social Sciences – Other, Statistics – Other

Work Experience

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

N/A

Functional clearance

This position doesn’t require a functional clearance

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Senior Inter-Agency Coordination Associate at United Nations High Commissioner for Refugees: (Deadline 25 December 2024)

Residential location (if applicable)

Target Start Date

2025-02-01

Deadline for Applications

December 25, 2024

Standard Job Description

Senior Inter-Agency Coordination Associate

Duties

– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G7 – 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
International Law, Political Science, Social Science,
International Relations, Communications,
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context. Demonstrated coordination and inter-personal skills. Drafting skills and strong ability to collect, analyze, and communicate information in written/oral formats.

Desirable
Solid experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset. Previous experience in intersectorial collaboration is an asset. Strong computer skills – with a preference for ability to use Excel, Powerpoint, Publisher, etc. Some knowledge of data base design and management will be an asset.

Functional Skills
CO-Drafting and Documentation
DM-Database Design & Development
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)

Desired Candidate Profile

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

CO-Drafting and Documentation, DM-Database Design & Development, IT-Computer Literacy

Education

Certifications

Communication – Other, International Law – Other, International Relations – Other, Political Science – Other, Social Sciences – Other

Work Experience

Competencies

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Functional clearance

This position doesn’t require a functional clearance

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