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9 Job Positions at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

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9 Job Positions at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

9 Job Positions at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

Director of Human Resources & Administration Unit at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

Job responsibilities

– Prepare and implement the annual human resource plan to support the overall strategic aims and objectives of the institution. – Identify, design and implement strategic human resource projects, as and when required. – Advise on recruitment process and ensure candidates fit the job requirements. – Advise on the process of advertisement of vacancies and assess applications and interview of applicants. – Advise on the management and orientation of new employees, process probationary reviews, new employee evaluations and terminations. – Analyze the skills and qualities required for each particular job and provide guidelines for developing job descriptions and specifications. – Work closely with senior and line managers, providing them with expert guidance, coaching and support on the full range of HR activities (including policies and procedures, terms and conditions of employment, human resource and career development, restructuring of services, performance management, human resource planning etc.), in order to ensure a consistent and fair approach to human resource management throughout the institution. – Keep up to date with HR legal developments and advise management on compliance and risk factors. – Manage investigations, disciplinary and grievance matters in conjunction with the Director General and the Director in charge of HR. – Provide advice and guidance on individual employee relations cases, ensuring that these are well managed and meet the requirements of related policies and employment legislation. – Ensure that managers and staff are aware of the policies and procedures and able to operate them effectively. – Provide support to staff on HR issues, as and when required. – Ensure that staff are informed and updated on key business and issues regarding strategic HR management. – Carry out a research on staff performance appraisal and advise on improvement if necessary; – Provide advice on performance management process. Custodian of effective performance management practices. – Ensure that performance management is standardized and that all employees are informed of and trained in the application of the performance management model and system. – Monitoring the implementation of the performance appraisal and ensuring that mid-term and annual appraisals are carried out in a timely manner and followed up. – Consolidating Reports on the results of performance appraisal. – Lead programs that are aimed at improving employee morale. – Identify and analyze current institution effectiveness and propose solutions to address the gaps.

Qualifications

    • 1

      Master’s Degree in Human Resource Management

      1 Years of relevant experience

    • 2

      Master’s Degree in Management with specialization in Human Resource

      1 Years of relevant experience

    • 3

      Master’s Degree in Business Administration with specialization in Human Resource

      1 Years of relevant experience

    • 4

      Bachelor’s Degree in Public Administration

      3 Years of relevant experience

    • 5

      Bachelor’s Degree in Administrative Sciences

      3 Years of relevant experience

    • 6

      Bachelor’s Degree in Human Resource Management

      3 Years of relevant experience

    • 7

      Bachelors Degree in Management with specialization in Human Resource

      3 Years of relevant experience

    • 8

      Bachelor’s Degree in Business Administration with specialization in Human Resource

      3 Years of relevant experience

    • 9

      Bachelor’s Degree in Public Administration with a recognized Human Resource Professional Certification

      3 Years of relevant experience

    • 10

      Bachelor’s Degree in Administrative Sciences with a recognized Human Resource Professional Certification

      3 Years of relevant experience

    • 11

      Bachelor’s Degree in Management with a recognized Human Resource Professional Certification

      3 Years of relevant experience

  • 12

    Bachelor’s Degree Business Administration with a recognized Human Resource Professional Certification

    3 Years of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills
    • 3
      Inclusiveness
    • 4
      Accountability
    • 5
      Communication
    • 6
      Teamwork
    • 7
      Client/citizen focus
    • 8
      Professionalism
    • 9
      Commitment to continuous learning
    • 10
      Analytical skills
    • 11
      Networking skills
    • 12
      Knowledge of public sector human resource policies, regulations and procedures
    • 13
      Operating knowledge of human resource management systems and processes;
    • 14
      Resource management skills
    • 15
      Problem solving skills
    • 16
      Leadership skills
    • 17
      Mentoring and coaching skills
    • 18
      Time management skills
    • 19
      Risk management skills
    • 20
      Performance management skills
    • 21
      Results oriented
    • 22
      Digital literacy skills
    • 23
      Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
  • 24
    Strong negotiation and strategic decision making skills;

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Contract Management Officer at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

Job responsibilities

– Organize and participate in contract negotiation; – Provide information/support documents for contract drafting to the Legal affairs officer; – Drafts procurement contracts involving the Ministry – Reviews and advises on procurement contracts involving Rwandan Diplomatic missions – Heads the internal contract management committee, aimed at preventing contract execution disputes – Takes part in handling litigations pertaining to contract execution – Takes part in mediations on procurement disputes involving Diplomatic Missions accredited to Rwanda – Follow-up of contract execution and completion in collaboration with the user department; – Prepare certificates of completion for suppliers; – Ensure a proper and safe filling system for all procurement contract; – Submit periodical reports to the Division Manager and the Permanent Secretary on contract execution and advise accordingly; Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)

Qualifications

    • 1

      Master’s Degree in Law

      1 Years of relevant experience

    • 2

      Bachelor’s Degree in Law

      3 Years of relevant experience

    • 3

      Bachelor’s Degree in International law

      3 Years of relevant experience

  • 4

    Masters Degree in International Law

    1 Years of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills
    • 3
      Inclusiveness
    • 4
      Accountability
    • 5
      Communication
    • 6
      Teamwork
    • 7
      Client/citizen focus
    • 8
      Professionalism
    • 9
      Commitment to continuous learning
    • 10
      Analytical skills
    • 11
      Knowledge of substantive law and legal procedures
    • 12
      Experience in legal advisory
    • 13
      Knowledge in civil litigation management
    • 14
      Knowledge in contract drafting and negotiation
    • 15
      Resource management skills
    • 16
      Problem solving skills
    • 17
      Decision making skills
    • 18
      Time management skills
    • 19
      Risk management skills
    • 20
      Results oriented
    • 21
      Digital literacy skills
    • 22
      Digital literacy skills; Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage
  • 23
    Attention to detail and high level of accuracy

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Records Management Officer at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

Job responsibilities

– Receive and check incoming and outgoing mails ; – Record incoming and outgoing mails; – Scan and submit incoming mails through E-mboni system; – Ensure timely distribution of all Incoming/outgoing mails – Facilitate Ministry staff to access documents; – Ensure the security of the Ministry’ correspondences and stamp; – Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. – Maintain a current and accurate filing system; – Ensure timely filling of documents; – Take minutes of meetings chaired by Director Administration and Finance and file. – Receive and answer telephone calls and orient them accordingly; – Receive Ministry ‘clients/visitors and provide orientation.

Qualifications

    • 1

      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 2

      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 3

      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 4

      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 5

      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 6

      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • 7

      Bachelor’s Degree in Information Science

      0 Year of relevant experience

  • 8

    Bachelor’s Degree in Library Studies

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills
    • 3
      Inclusiveness
    • 4
      Accountability
    • 5
      Communication
    • 6
      Teamwork
    • 7
      Client/citizen focus
    • 8
      Professionalism
    • 9
      Commitment to continuous learning
    • 10
      Analytical skills
    • 11
      Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
    • 12
      Knowledge of office administration
    • 13
      Resource management skills
    • 14
      Problem solving skills
    • 15
      Decision making skills
    • 16
      Time management skills
    • 17
      Risk management skills
    • 18
      Results oriented
    • 19
      Digital literacy skills
    • 20
      Bookkeeping skills
  • 21
    Ability to use discretion and maintain confidentiality

CLICK HERE TO READ MORE AND APPLY

 

Administrative to the Ambassador at large in Charge of African integration at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

Job responsibilities

– Keep the diary of appointments of the Ambassador at Large in Charge of African Integration. – Receive and orient visitors of the Ambassador at Large in Charge of African Integration. – Prepare the Ambassador at Large in Charge of African Integration’s travels, missions and meetings. – Filing both electronic and hard documents in the office of the Ambassador at Large in Charge of African Integration. – Orient correspondences and monitor to ensure that feedback is provided. – Receiving text messages or telephone calls for the Ambassador at Large in Charge of African Integration. – Responding to the Ambassador at Large in Charge of African Integration’s on the corrections documents / files before it is signed. – Type write texts from the Ambassador at Large in Charge of African Integration.

Qualifications

    • 1

      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 2

      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 3

      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 4

      Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • 5

      Bachelor’s Degree in Law

      0 Year of relevant experience

    • 6

      Bachelor’s Degree in Office Management

      0 Year of relevant experience

  • 7

    Bachelor’s Degree Social Work

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Ability to convey ideas clearly and concisely
    • 2
      Interpersonal skills
    • 3
      Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
    • 4
      Confidentiality, ethical and teamwork skills;
    • 5
      High integrity and professional ethical standards
    • 6
      Ability to work collaboratively with teams
  • 7
    Decency and integrity

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Director of Planning Unit at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

Job responsibilities

-Coordinate strategic planning process and ensure that the strategic plans are results-oriented. -Coordinate the development ,review and implementation of ministry ‘performance contract. -Prepare and review of the ministry strategic plan. -Coordinate the embassies and high commission strategic plans. -Ensure that the ministry’s programs and plans are aligned to the National Development policy Agenda. -Monitor and evaluate the annual plans. -Formulate a development and analysis of foreign policy. -Ensure Quality reports of the ministry programs and plans are timely submitted. -Develop and strengthen a relationship with stakeholders and organize meeting for annual review at the end of the programs. -Ensure Orientations and resolutions of sector Working Groups are well implemented.

Qualifications

    • 1

      Bachelor’s Degree in Economics

      5 Years of relevant experience

    • 2

      Bachelor’s Degree in Public Administration

      5 Years of relevant experience

    • 3

      Bachelor’s Degree in Administrative Sciences

      5 Years of relevant experience

    • 4

      Bachelors in Project Management

      5 Years of relevant experience

    • 5

      Master’s in Economics

      4 Years of relevant experience

    • 6

      Bachelor’s Degree in Public Policy

      5 Years of relevant experience

    • 7

      Bachelor’s Degree in Management

      5 Years of relevant experience

    • 8

      Master’s Degree in Management

      4 Years of relevant experience

    • 9

      Masters in Business Administration

      5 Years of relevant experience

    • 10

      Master’s Degree in Public Administration

      4 Years of relevant experience

    • 11

      Bachelor’s Degree in Development Studies

      5 Years of relevant experience

    • 12

      Master’s Degree in Development Studies

      4 Years of relevant experience

    • 13

      Master’s Degree in Project Management and Planning

      4 Years of relevant experience

    • 14

      Master’s Degree in Project Planning

      4 Years of relevant experience

  • 15

    Masters in public policy and management

    4 Years of relevant experience

Required competencies and key technical skills

    • 1
      Ability to convey ideas clearly and concisely
    • 2
      Team work and team building skills;
    • 3
      Ability to work in a team
    • 4
      Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
    • 5
      Ability to maintain discretion and confidentiality
    • 6
      Confidentiality, ethical and teamwork skills;
    • 7
      Strong interpersonal skills and the ability to communicate clearly with a range of different stakeholders. Presentation skills a
    • 8
      Excellent interpersonal and communication skills
    • 9
      High integrity and professional ethical standards
    • 10
      High level of integrity, confidentiality and professional ethics;
    • 11
      Demonstrated ability to work well in an inter-cultural environment;
    • 12
      Good interpersonal and communication skills with ability to communicate with clarity and courtesy to business clients and stakeholders and maintain strong relations with them;
    • 13
      Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential, controversial or sensitive nature
    • 14
      Ability to work under minimal supervision
    • 15
      Ability to work independently and lead a team
  • 16
    High sense of responsibility and integrity

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Administrative at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

Job responsibilities

– Keep the diary of appointments of the Minister. – Receive and orient visitors of the State Minister. – Prepare the State Minister’s travels, missions and meetings. – Filing both electronic and hard documents in the office of the State Minister. – Orient correspondences and monitor to ensure that feedback is provided. – Receiving text messages or telephone calls for the State Minister. – Responding to the State Minister’s on the corrections documents / files before it is signed. – Typewrite texts from the State Minister.

Qualifications

    • 1

      Advanced Diploma in Secretarial Studies

      0 Year of relevant experience

    • 2

      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 3

      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 4

      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 5

      Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • 6

      Advanced Diploma (A1) in Office Management

      0 Year of relevant experience

    • 7

      Bachelor’s Degree in Office Management

      0 Year of relevant experience

  • 8

    Bachelor’s Degree in Business Administration

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills
    • 3
      Inclusiveness
    • 4
      Accountability
    • 5
      Communication
    • 6
      Teamwork
    • 7
      Client/citizen focus
    • 8
      Professionalism
    • 9
      Commitment to continuous learning
    • 10
      Analytical skills
    • 11
      Knowledge of Government policy-making and legislative processes
    • 12
      Knowledge of Rwandan legal environment
    • 13
      Resource management skills
    • 14
      – Analytical skills
    • 15
      Problem solving skills
    • 16
      Decision making skills
    • 17
      Leadership skills
    • 18
      Mentoring and coaching skills
    • 19
      Time management skills
    • 20
      Risk management skills
    • 21
      Results oriented
    • 22
      Digital literacy skills
  • 23
    Knowledge of Rwandan Foreign policies, Laws, Regulations and procedures

CLICK HERE TO READ MORE AND APPLY

 

Planning, E&M Specialist at Ministry of Foreign Affairs and International Cooperation (MINAFFET): (Deadline 22 January 20225)

-Assist heads of units to develop systematic and realistic monitoring system that capture data to report on ministry performance contract. -Build capacity of other staff member in logical framework and result oriented monitoring and evaluation. -Align Embassies and high commission annual plans with MINAFFET’s strategic plans. -Contribute to the preparation of annual MINAFFET Action plan. -Develop institution performance contract. -Promote result based on planning ,monitoring and evaluation. -Ensure that reporting tools available and updated. -Notify units of reporting deadlines. -Consolidate monthly quarterly and annual reports from the heads of units and submit them for approval. -Design an operational framework for monitoring program activities. -Promote a result-based on approach to monitoring and evaluation emphasizing result and impacts. -Coordinate the preparation of all monitoring and evaluation report and guide staff and exciting partner in preparing their progress reports in accordance with approved monitoring reporting formats and ensure their timely submission. -Prepare consolidated progress reports for the management including identification problems caused of potential bottlenecks in implementation and providing specific recommendations. -check that monitoring data are discussed in the management meeting and in a timely fashion on terms of implementations of future action.

Qualifications

    • 1

      Bachelor’s Degree in Economics

      4 Years of relevant experience

    • 2

      Bachelors in Project Management

      4 Years of relevant experience

    • 3

      Master’s in Economics

      3 Years of relevant experience

    • 4

      Master’s Degree in Project Management

      3 Years of relevant experience

    • 5

      Master’s Degree in Management

      3 Years of relevant experience

    • 6

      Masters in Business Administration

      3 Years of relevant experience

    • 7

      Bachelor’s Degree in Development Studies

      4 Years of relevant experience

  • 8

    Master’s Degree in Development Studies

    3 Years of relevant experience

Required competencies and key technical skills

    • 1
      Inclusiveness
    • 2
      Accountability
    • 3
      Verbal, non-verbal and written communication skills
    • 4
      Good interpersonal skills, detail orientated, integrity, confidentiality proper planning and organization skills;
    • 5
      High integrity and professional ethical standards
    • 6
      Demonstrated excellent leadership and supervisory skills;
  • 7
    Ability to act with integrity, professionalism, and confidentiality

CLICK HERE TO READ MORE AND APPLY

 

 





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