Project Assistant at GIZ Rwanda: (Deadline 23 December 2021)

Vacancy Announcement

Project Assistant

for

Coffee Innovation Fund (CIF) Project

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and   promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology).

As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.

The programme for sustainable agricultural supply chains and standards works on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The aim of the program is to improve the conditions for sustainability in global agricultural supply chains. Together with other GIZ projects the programme is implementing the Coffee Innovation Fund to pilot innovative ideas to increase farmer incomes and create market access. The Fund is about to begin its third round, focusing on East African countries. The goal of the Fund is to pilot innovative approaches in the coffee sector/supply chain. GIZ is supporting by providing materials and services. In Rwanda the Coffee Innovation Fund is embedded in the Programme for Promotion of Economy and Employment (Eco-Emploi: www.ecoemploi.org)

A. Responsibilities

• Providing Administrative and Financial Services to the project
• Preparing contracts for procurement of goods and services; insuring quality of documentation
•  Meeting the administrative needs of the office independently, with a minimum of supervision
•  Ensuring that project procedures comply with GIZ financial and administrative regulations
•   Ensuring documentation of administrative and financial procedures
• Support implementation of the activities of the Coffee Innovation Fund in Rwanda under the guidance of the project coordinator.

B. Tasks

1.  Finance and Administration

• Monitor expenses according to the budget
• Collect and prepare vouchers that are eligible for reimbursement by the client
• Check all requests for funds before the officer responsible for the commission approval
• Prepare requests for consultancy contract, local subsidies contract, and make sure all required documents are available.
•  Check the vouchers and receipts submitted by partners/consultants for completeness and corrects these where necessary before submitting them to the officer responsible for the commission;
•  Organising events, workshops, and meetings for CIF
•   Updating and maintaining the inventory list of the CIF project
•   General administrative tasks in project

2. Technical support

• Maintenance of an overall good flow of communication and information in the CIF project with development partners in the coffee sector and agricultural innovation in Rwanda
•  Provide technical assistance to the CIF Project partners in developing concept notes, ToRs, and any other related documents.
• Contribute actively to reports (regular and ad-hoc), PR materials, requests from GIZ HQ, and other related tasks to reporting and communication.
• Ensure the overall smooth, uninterrupted functioning of the CIF project.

Other duties/additional tasks

Performs other duties and tasks at the request of management

C.Required qualifications, competencies, and experience

•  Bachelor’s degree in Finance, Business Administration, Project Management or similar area
• At least 1-3 years of professional experience in a comparable position.
• Good working knowledge of ICT technologies and the agricultural sector, ideally in the coffee value chain.
• Very good knowledge of English and Kinyarwanda
•  Pro-active and open personality, willing to communicate with team and partners.

 Interested candidates should submit their application (motivation letter, updated CV, certificates, and references) until 23^rd December 2021 at 4:00 PM by e-mail to [email protected] The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

 GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,Rwanda

 GIZ Office Rwanda reserves all rights!!