Administrative Assistant to the Minister of State at MINALOC: (Deadline 10 January 2022)
Job Description
– Prepare and monitor the Minister of State’s agenda (appointment schedule, visits, meetings, etc);
– Prepare and manage correspondences of the Minister of State (record, dispatch and assort office mails, filing of documents, etc);
– Promote and maintain favorable relations between the ministry, its affiliated institutions and other stakeholders;
– Conduct quality check (form and substance) of documents submitted to the Minister of State;
– Manage the Minister of State office and ensure excellent service delivery to both internal and external visitors/clients;
– Make logistical preparations for all meetings and travels of the Minister of State;
– Perform any other ministry duties assigned by the supervisor
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Digital literacy skills
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Good computer and general office management skills;
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Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage
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Analytical skills;
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