Monitoring Assistant at World Food Programme (WFP): (Deadline 20 February 2022)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT
The United Nations World Food Programme Rwanda works in partnership with the Government and other stakeholders through the direct implementation of integrated programmes targeting the most vulnerable people and will progressively shift towards building national capacity to formulate, manage and implement programmes for achieving zero hunger. In implementing its activities, WFP will bridge the humanitarian–development nexus and leverage its extensive experience and the contributions it has made in Rwanda over many decades in order to achieve five strategic outcomes:
• Refugees and returnees in Rwanda have access to adequate and nutritious food at all times.
• Vulnerable populations in food-insecure communities and areas have improved access to adequate and nutritious food all year.
• Children under 5, adolescents and pregnant and nursing women and girls in Rwanda have improved access to nutritious foods and services that enable them to meet their nutrition needs all year.
• Smallholder farmers, especially women, have increased marketable surplus and access to agricultural markets through efficient supply chains by 2030.
• The Government of Rwanda and the humanitarian community is provided with adequate, timely, cost-efficient and agile supply chain services and expertise necessary to effectively respond to emergency crisis.
Under Strategic Outcome 2, WFP provides home-grown school feeding in food insecure areas in Rwanda and acts as a key technical partner of the Government of Rwanda in developing and expanding the national school feeding programme. WFP is recruiting for a School Feeding Monitoring Assistant, to be based in Huye Field Office, Rwanda. The position will contribute to the overall monitoring and implementation of the school feeding programme in Southern province.
ORGANIZATIONAL CONTEXT
This position will be based in WFP Rwanda Country Office, Huye duty station, and the job holder will work under the direct supervision of the Programme Associate in the Field office with the overall guidance of the Head of Huye Field Office.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct and technical supervision of the Home-Grown School Feeding Programme Associate (Field Office level with the overall guidance of Head of Field Office, the Monitoring Assistant will be responsible for the following key duties:
1. Monitor the planned movements and distribution of food or non-food items, resolving routine issues and escalating where appropriate, to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.
2. Collect and summarize programme(s) data, collaborating with implementing partners where required, conduct analysis and prepare reports in order to support programme reviews and inform decision-making.
3. Ensure all output data is entered in the COMET system in an accurate and timely manner.
4. Support monthly reconciliations on commodity data between LESS and COMET through verification of entered data and reasons for variances.
5. Support the development and roll-out of a complaint feedback mechanism in the Home-Grown School Feeding programme.
6. Support the development and roll-out of the cash to schools’ model; ensure field level monitoring and reporting of cash.
7. Liaise with implementing partners and key stakeholders to gather feedback and comments to support programme reviews and improve services.
8. Liaise with the field office team, partners and the district coordinators and share contextual information to explain outcome and process monitoring indicators, particularly deviations from target (if any) on a quarterly basis.
9. Monitor the implementation of all activities under the Home-Grown School Feeding programme regularly, including those implemented by WFP (food, kitchen construction, etc.), World Vision, Gardens for Health International, Districts, MINEDUC and the Rwanda Biomedical Center.
10.Monitor implementation quality on a regular basis and ensure any issues identified are categorized as per guidance, logged in the system and followed upon according to the agreed standards.
11. Conduct monthly spot checks and stock verification to ensure proper stacking and verify if physical inventory matches stack cards.
12. Support and participate in regular joint monitoring missions with implementing partners (World Vision, Gardens for Health) and district coordinators.
13. Review together with the Programme Associate and provide feedback to all implementing partner reports.
14. Lead the semi-annual data collection survey for the Home-Grown School Feeding programme.
15. Liaise with Head Teachers, district coordinators, WFP FO and WFP CO to conduct quarterly trainings on food handling and safety with school cooks and storekeepers.
16. Arrange for monthly meetings with implementing partners (World Vision and GHI) on any issue relevant to the Home-Grown School Feeding programme, including but not limited to commodity pipeline, distribution arrangements, food entitlements, literacy education, infrastructure construction, WASH activities, nutrition, deworming, school governance, kitchen gardens/nutrition and other relevant issues to support effective communication flow and quality, efficient implementation and operations.
17. Upon request and guidance of the HGSF CO team, provide, facilitate and assist in the organization of trainings for implementing partners, Government and school staff on WFP operational practices and WFP indicators, monitoring tools and methods, National School Feeding Operational Guidelines and any other relevant training in order to support trainees to independently implement, self-monitor and contribute to the success of WFP and government school feeding programmes in the coverage areas Prepare field mission reports to document programme implementation and to inform the FO monthly situation report;
18. Support in collecting and documenting the lessons learnt for future project proposals.
19. Any other duties assigned by the direct supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of a university degree in Education, Agriculture, Food-nutrition/health, Social sciences or related fields.
Languages: Fluency in both oral and written communication in English or French. The knowledge of both is an added advantage.
Experience:
• Has at least five years of experience in school feeding, nutrition and food assistance related projects;
• Has experience in monitoring and evaluation: collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners and other stakeholders.
• Be familiar and willing to work in remote area
• Has experience in working with local authorities and other various stakeholders.
OTHER SPECIFIC JOB REQUIREMENTS
• Has a proactive attitude, an ability to plan work and prioritize competing activities and ensure their completion.
• Has the ability to identify key variables and contextual factors that affect programme implementation throughout the lifecycle to inform quality programme design or re-design.
• Has a good understanding or experience in monitoring and evaluation systems and standards and reporting findings to management team, partners, and other stakeholders.
• Has strong interpersonal skills and ability to deal patiently and tactfully with people of different national and cultural backgrounds and to manage external partnerships
TERMS AND CONDITIONS
The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
• WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
• All employment is decided on the basis of qualifications and merit.
DEADLINE FOR APPLICATIONS
Deadline for submitting the online application is on the 20th of February 2022.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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