Budget & Programming Officer NOB at World Food Programme (WFP): (Deadline 20 February 2022)
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
Under the supervision of the Deputy Country Director, the Budget and Programming Officer delivers budget and resource analysis and programming activities and/or provide support in the Country Office, partners with managers to apply best practice approaches that support the efficient, effective, and compliant utilization of funds.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Contribute towards the development of plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.
2. Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
3. Monitor and provide advice on fund utilisation, and advance financing, loan and borrowing/repayment and refinancing arrangements; alerting Country/Regional Directors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses, and proposing appropriate solutions.
4. Monitor and provide advice on actions related to project closure and resource transfer.
5. Monitor the resource pipeline to maximise operational effectiveness, following standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
6. Support the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility and provide information to guide RB/HQ decision-making when multiple projects compete for the same stock.
7. Create and review budget and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
8. Collate and analyse data for the preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
9. Proactively contribute ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
10. Support the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and updating training materials, manuals and guidelines.
11. Represent the unit at internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
12. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
13. Follow standard emergency preparedness practices and contribute to technical recommendations and guidance and monitoring the management of financial risks.
14. Other as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People
- Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Business Administration, Finance, Management Information Systems, statistics and Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
Experience: Have at least three years of postgraduate professional experience in a relevant field of work, such as multisource data analysis, performance reporting, budget planning, resource and/or project management.
Language: Fluency (level C) in English language. Knowledge of French and Kinyarwanda is an added advantage.
OTHER SPECIFIC JOB REQUIREMENTS
- Have experience performing analytics of medium to high complexity and presenting the information to meet various audience needs.
- Have a thorough understanding of operational planning and business processes, rules and procedures and apply them consistently in the implementation and support of programme interventions.
- Have experience coordinating operational planning and fostering discussions around resource projections and implications on a programme-wide level, integrating trend analyses and ongoing discussions to drive the way forward.
- Be able to consolidate and share resource management information in a way that supports decision making and emphasizes accuracy and consistency in numbers across teams.
- Has strong interpersonal skills and ability to deal patiently and tactfully with people of different national and cultural backgrounds and to manage external partnerships.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Knowledge of humanitarian assistance and development practices.
- Good understanding of project lifecycle, humanitarian principles and tools, programmes and transfer modalities.
- Has contributed to the development of operational or office related budgets.
- Has contributed to the production of planning/budgetary reports or other analytical reports to support decision making.
- Has demonstrated a broad understanding of WFP’s financial architecture and how it support implementation of operations.
- Ability to lead, coach and motivate staff for efficient and effective delivery of results.
- Proven field work experience with the UN Agencies, NGOs or Government agencies. General knowledge of UN system policies, rules, regulations and procedures governing administration will be an asset.
- Sound knowledge on computer software especially, spreadsheet (advance level), SAP and other standard WFP software packages and systems.
TERMS AND CONDITIONS
JOB TITLE: Budget & Programming Officer NOB
TYPE OF CONTRACT: Fixed-Term
UNIT/DIVISION: Budget & Programming
DUTY STATION (City, Country): Kigali/Rwanda
DURATION: 12 Months
DEADLINE FOR APPLICATIONS
Deadline for submitting the online application is on the 21st of February 2022, 23:59 CAT
Qualified female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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