Rwanda Procurement and Warehouse Coordinator at Bridges to Prosperity: (Deadline 25 February 2022)

Rwanda Procurement and Warehouse Coordinator at Bridges to Prosperity: (Deadline 25 February 2022)

Bridges to Prosperity

Rwanda Procurement and Warehouse Coordinator

Bridges to Prosperity (B2P) is an international Non-Governmental Organization that specializes in the design and construction of trailbridges. We are seeking for a motivated, dynamic and highly capable Procurement and Warehouse Coordinator (PWC) to support our Rwanda Program.

As the Rwanda PWC, you will be responsible for leading the procurement of materials, tools and warehouse management, ensuring materials’ timely delivery to site for projects in rural communities throughout the country. In close coordination with Bridges to Prosperity’s build teams, the PWC interfaces with local suppliers, and other stakeholders to ensure the success of each project.

The ideal candidate will have an Undergraduate/Bachelor’s degree in Civil Engineering or related fields. The candidate will also require professional experience in supply chain management, procurement and logistics in order to support construction teams in the completion of projects safely, on-time, on-budget and to specifications. To achieve this, the successful candidate needs to be a team-player but with the ability to work independently and in remote locations when required. The candidate must be fluent in Kinyarwanda and English

Responsibilities 

Procurement Coordination:

• Work with B2P staff to generate purchase orders for construction materials, tools and equipment.
• Ensuring best materials’ purchase prices through developing relationships with best suppliers and utilizing bulk purchasing approach.
• Ensure that all materials procured meet B2P’s quality standards.
• Ensure that supply chains of suppliers are adequate to meet B2P construction schedules,
• Work with B2P construction teams to track materials delivered and used in each project.
• Assist the procurement Manager to produce and update the Bills of Quantities (including materials, labor, and tools) for each bridge project, based on construction material quantities provided by the Engineering Department.
• Assist B2P Finance and Partnership Team in preparation of documents for submission to districts for reimbursements.

Apply procurement laws and regulations pertaining to contracts with potential partners including the Rwandan government and relevant aid agencies.

Warehouse Coordination

• Perform inventory of items and keep track of items/equipment so that they can be found readily & correctly in B2P warehouse.

• Work to secure donated materials, equipment, and services including but not limited to shipping, steel cable, and steel pipe;
• Oversee management of B2P storage and warehousing facilities,
• Oversee the Cleanness and maintenance of supplies, tools, equipment, and storage areas to ensure compliance with warehouse and safety Protocols.
• Receive materials, tools, and equipment from bridges construction sites and ensure all equipment and tools are calibrated to their required standards.
• Assist the Procurement and Logistics Manager in undertaking the shipment of the international materials.
• Assisting the Procurement and Logistics Manager in undertaking the planning of the local and international materials and work with B2P Rwanda Partners in the planning.

Qualifications

Minimum Requirements:

• Undergraduate/Bachelor’s degree in Civil Engineering or related field

• 3 years’ experience in procurement management with experience in working with Public institutions, Private sector and other International Agencies.
• Experience of working in construction industry: Interpretation of construction drawings, Production of Bill of quantities, and handling technical specifications of construction materials, tools, and equipment.
• Experience in managing relationships with suppliers or service providers
• Driver’s License and experience driving on rural roads.
• Fluency in Kinyarwanda and English
• Proficiency in Microsoft Office products (Excel in particular). Knowledge of other logistics software is an added value.
• Experience in international shipping and importation processes.

Preferred/Desired Profile:

• Exceptional, professional, and detail-oriented organizational skills
• Ability to time-manage and meet deadlines
• Thrives in a team environment but can also work individually when required
• Ability to work in a fast-paced environment with problem-solving skills
• Passion for Humanitarian Organizations’ mission

 Location 

The Procurement and Warehouse Coordinator works with the local people involved in bridge projects to mutually promote community harmony. The Procurement and Warehouse Coordinator splits time between field management and Kigali-based warehouse and administrative tasks. Whilst in the field, the Procurement and warehouse Coordinator is expected to live modestly in local accommodation and use local transportation to get around.

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Sounds like you? Tell us a bit more about yourself HERE by February, 25th 2022