Human Resources, Procurement and Administration Services Manager at AVEGA (Association des Veuves du Genocide). Deadline : 14 March 2022

                               JOB OPPORTUNITIES AT AVEGA

Headquartered in Kigali, Rwanda, Remera Sector, Association des Veuves du Genocide “AVEGA AGAHOZO” Is seeking to recruit competent staff for the following position:

Job Title: Human Resources, Procurement and Administration Services Manager

Report to: Director of Administration

Place of Employment: Kigali

Type: Full Time

Closing date for applications: 14 /3/2022

Duties and Responsibilities:

Under the direct supervision of the Director of Administration the incumbent ensures execution of transparent and efficient HR, procurement and administrative services and processes at AVEGA-AGAHOZO. She/he pursues a timely, quality and results-oriented approach.

More specifically, the HR, Procurement and Administration Services Specialist is responsible for:

1. Human Resources management services:

• Providing counseling on policies and procedures
• Supports in preparation of Terms of References for personnel recruitment, prepares and advertise vacancy announcements at job boards; responds to queries from potential candidates
• Develop training and development programs
• Pre-screens candidates against Terms of Reference; long-listing, organizing interview and selection processes; undertaking reference checks;
• Prepares necessary documents for recruitment;
• Maintains and updates the rosters of experts and sub-contractors as well as an effective system of retainer contracts;
• Maintains and regularly updates the personnel filing system;
• Assists in performance management processes;
• Handles, in a timely manner, contracts’ extension or termination procedures.

1. Procurement services:

• Ensures full compliance of procurement activities with AVEGA rules, regulations, policies and strategies.
• Creates and maintains relationships with vendors/suppliers
• Estimates and establishes budgets for purchases
• Makes professional decisions in a fast-paced environment
• Review all vendors and suppliers
• Maintains purchase records and other important data
• Negotiates pricing and supply contracts
• Develops plans for purchasing services, and supplies
• Ensures that the products and supplies meet quality standards
• Works with team members to complete duties as needed
• Maintains and update a list of suppliers
• Prepares and conducts RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with AVEGA rules and regulations; prepares purchase orders and contracts;
• Ensures that Purchase orders are duly prepared and dispatched.

1. Administration/logistics services:

• Ensures all project administrative activities are coordinated effectively;
• Coordinates workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and acts as a point of contact support for participants at events;
• Coordinates and provide logistical support for Project activities, including travel arrangements field visits, and counterpart visits;
• Provides administrative support to team members
• Coordinates meeting arrangements, including informing team members, booking meeting rooms and keeping management/staff calendars updated;
• Tracks staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability;
• Schedules and coordinates vehicles and drivers, including driver booking schedules;
• Supports the Finance with personnel timesheets

Education

A minimum of Bachelor’s Degree in procurement, human resources management, business administration or law and 3 years minimum relevant experience required.

Required Experience/ Qualifications/skills

• Must have at least 3 years’ experience working in procurement, HR or office administration.
• Experience in working  with local government institutions  is a plus
• Strong attention to detail and ability to multi-task; ability to work efficiently and independently in a fast-paced environment and under stress required.
• Proficiency in both English and French is required
• Excellent analytical, conceptual, verbal and written communication skills required.

How to apply

Interested candidates should submit the following documents to AVEGA Head office not later than 14 Mars 2022 at 3:00PM

• Letter of Application addressed to Legal Representative  of AVEGA AGAHOZO;
• A detailed Curriculum Vitae;
• A copy of the Identity Card and a copy of Degree

Due to anticipated interest in the post, only shortlisted candidates will be contacted for exams.

Female candidates are highly encouraged to apply.

Done at Kigali 23/02/2022.

The Management of AVEGA-Agahozo

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