Administration and Finance Specialist at GIZ Rwanda : (Deadline 28 March 2022)

Administration and Finance Specialist at GIZ Rwanda : (Deadline 28 March 2022)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the following areas: Training and Sustainable Growth for Decent Jobs; Peaceful and Inclusive Societies; Responsibility for our Planet – Climate and Energy; Digitalization and Digital Economy; Regional Programs, Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

The Macroeconomic Investment Policies (GIZ-MIP) project, as part of the Peaceful and Inclusive Societies Cluster, is a joint Rwandan-German Development Cooperation project implemented by GIZ, commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). The project aims at strengthening individual and institutional capacities for economic analyses and evidence-based policymaking. The project has five interlinked ‘support areas’: (1) Planning and implementation of public investments; (2) Macroeconomic modelling; (3) Promoting evidence-based fiscal policy; (4) Improving research-based higher education; and (5) Strengthening research and political dialogue. The Ministry of Finance and Economic Planning (MINECOFIN) is MIP’s main counterpart.

GIZ would like to recruit a candidate for the position of Administration and Finance Specialist for Macroeconomic Investment Policies (MIP) Programme.  

Location: Kigali

Fixed Term: 12 months (renewable upon review)

Position: 1

Start date: 1st May 2022

The Administration and Finance Specialist performs the following responsibilities and tasks:

Responsibilities

The Administration and Finance Specialist, under supervision of the Project Leader, is responsible for:

• Providing financial and administrative support to colleagues in all five support areas.
• Interacting with the GIZ Rwanda Country Office and other GIZ projects internally, as well as the GIZ-MIP partners externally.
• Ensuring that office procedures comply with GIZ Financial and administrative regulations and specific Macroeconomic Investment Policies (MIP) program procedures.

Tasks 

The Administration and Finance Specialist performs the following tasks:

Financial and procurement services

• Supervise the monitoring of cash flow of the project
• Preparing local contract requests
• Managing records and receipts
• Assisting in the preparation of budgets
• Following-up on international contracts (use of procurement portal)
• Submit the end-of-period closures of the cash and bank book to the GIZ Country office after reconciling it with balances of the cash box and the bank book. Describes any difference in details and adds supporting documents where possible.
• Report all problems with financial administration and compliance without delay.
• Internal administrative procedure (procurement)

Petty Cash Management support

• Manage the petty cash management and reimbursements
• Record the daily transactions and book in cashbook as well as controls the level of cash liquidity
• Ensure the validity of official receipts, invoices, etc. and that they are properly completed

General tasks related to project finance and administration

• Overall office management
• Inventory, register office equipment
• Filing of GIZ-MIP documents in the GIZ Document Management System
• Coordinating logistics related to the organisation of meetings, trainings and workshops in cooperation with the procurement department
• Coordinating routine communication: letters, invitations, sending out training handouts, etc

 Other duties/ tasks

• Coordinating the work of the cleaner and the driver
• Car related management: insurance, fuel consumption, reparations, insurance, etc.
• Support in CSH reporting
• Supporting the Project Leader with other tasks when required

Required Qualifications, Competences and Experience

Qualifications and professional experience

• Bachelor’s degree in Finance or Economics, Accounting, Business or Business Administration
• Experience of at least five years in a similar position in public sector or donor organization
• Proficiency in Word, Excel and Power Point.

Other knowledge and additional competences

• Communication skills
• Interpersonal skills
• Problem solving skills
• Punctuality
• Critical thinking skills
• Teamwork and collaboration skills
• Work ethic
• Project management skills

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 28th March 2022 at 4:00 PM, by e-mail to recruitment-rw@giz.de. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account, when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ Office Rwanda reserves all rights!