3 Job Positions at Alight: (Deadline 30 May 2022)

3 Job Positions at Alight: (Deadline 30 May 2022)

Pharmacist at Alight: (Deadline 30 May 2022)

VACANCY – PHARMACIST 

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full time staff, community mobilizers and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven and committed individual to join its team as Pharmacist based in Kigali with 40% travel to field sites where ALIGHT operates.

PRIMARY PURPOSE:

ALIGHT is looking for an experienced, result driven, innovative and highly motivated pharmacist to implement well-defined standard pharmaceutical supply chain management processes and activities to enable effective and timely delivery of medicines and medical supplies to the ALIGHT’ Health Facilities. The Pharmacist should ensure adherence to Ministry of Health (MoH), World Health Organisation (WHO), ALIGHT protocols and SOPs for all aspects of pharmaceutical supply chain management, including: quantification, procurement, storage & distribution, rational use and overall quality assurance. H/She should serve clients (sites in the field) by interacting and collaborating with a multidisciplinary team of health care providers, Partners, Management and supporting Team.

The pharmacist will furthermore provide coordination, technical support and capacity building to Field Nurse Pharmacists, medical doctors, storekeepers, Warehouse Manager, Operations and Program Staff both in Kigali and at the field level.

Within a matrix management structure, the Pharmacist will report to the Operations and Logistics Coordinator and directly supervise the Warehouse Assistants in charge of the pharmacy and nurse pharmacists in charge of pharmacy store at field level. He will actively collaborate with the Technical Advisor for health and Nutrition and with field based Medical/Health coordinators.

KEY RESPONSIBILITIES  

• Ensure medicines, medical supplies, medical equipment and cold chain equipment meet standard needs of outpatient, mass vaccination, disease treatment, in-patient units and patients referred to secondary and tertiary for all camps;
• Ensure appropriate disease treatments and therapies are followed according to national drugs treatment regimes and international best practices;
• Provide pharmaceutical information to medical and non medical teams members, wherever needed for patient care or procurement purposes;
• Contribute to the development/ keeping up to date and adherence to ALIGHT pharmaceutical supply chain SOPs through participation in the ALIGHT pharmaceutical working group;
• Provide technical guidance and capacity building to ALIGHT’ nurse pharmacists in pharmacy management, drug storage, and protocols and standards;
• Organize trainings (by making use of available online and other training sources, or facilitating trainings directly) for staff involved in pharmacy management in all sites;
• Take the lead in organizing pharmacy improvements in all sites;
• Liaise with the MOH Pharmaceutical Task Force to keep abreast of the latest MoH rules and regulations and ensure all relevant staff including field pharmacy staff as well as Kigali logistics and programs staff are implementing these regulations accordingly;
• Ensure proper storage of medicines, medical supplies and equipment is maintained within national guidelines   and remain in line with international standards of best practices;
• Conduct regular supervision visits in all field sites to ensure adherence to ALIGHT Pharmaceutical Management SOP and are in line with current national protocols;
• Review and certify monthly pharmacy reports (consumption reports, monthly reports and requisitions) from all sites and submit them to Logistics & Operations Coordinator;
• Review and certify drug purchase requests or supply requests from the field sites and ensure that pharmaceutical supply chain protocols are being followed;
• Provide guidance in procurement, including quantification based on consumption patterns and seasonal disease trends, establishing re-order thresholds, and ensuring no stock-outs of essential products;
• Provide pharmacological information by answering questions and requests of medical and procurement team;
• Ensure safe waste management of drugs and medical supplies;
• To ensure medical equipment maintenance well-coordinated and their inventory regularly updated;
• The individual will be required to perform any other duties assigned by the supervisor or in his/her absence, his /her designate, ALIGHT Senior Managers and Country Director.

EDUCATION, TECHNICAL SKILLS AND KNOWELDGE REQUIRED; 

Experience:

• Minimum of 3 Years’ Experience in pharmaceutical regulations and standardizations at large scale (district level, national level or international level).
• Experience in managing the complex supply chain system from large-scale storage facility to the end user;
• Experience in managing humanitarian logistics and/ or complex emergencies of health care;
• Experience in budget monitoring and reporting.

Education:

• Bachelor’s degree or higher from an accredited University in Pharmacy;
• Active professional license provided by the National pharmacy Council in Rwanda;
• Continuous education and specialized trainings in supply chain management;
• Skills and knowledge in the design and use of Management Information Systems (IMS);

Language:

• Demonstrated advanced communications, presentation and inter-personal skills, including fluency in written and spoken English;
• Must demonstrate proficient ability to encourage professional working relationships using very good communication and interpersonal skills;
• Must demonstrate the ability to read and analyze Government and MOH regulations, professional journals and technical procedures on behalf of ALIGHT Rwanda when appropriate

Physical Demands

• Requires stamina to maintain attention to detail despite interruptions
• May sit, stand, stoop, bend and walk intermittently during the working day.
• Strength to lift and carry files weighing up to 15 kilograms

Interested and qualified candidates should submit 1page Cover letter, and updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most current employer/supervisor (all in/as one document) – via email only to: [email protected] with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is May 30th 2022 at 16:00hrs. Only shortlisted candidates will be contacted.

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.

Warehouse Officer at Alight: (Deadline 30 May 2022)

VACANCY – WAREHOUSE OFFICER

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full time staff, community mobilizers and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven and committed individual to join its team as Warehouse Officer.

PRIMARY PURPOSE:

Based in Kigali, the Warehouse Officer will assist in implementing well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. H/She will be required to provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services to the ALIGHT field offices in support of the ALIGHT Rwanda programs.

The Warehouse Officer should demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for ALIGHT Rwanda and donor partners. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.

The Warehouse Officer will report to the Warehouse Manager and also provide technical support to the warehouse and distribution staff at field level.

PRIMARY DUTIES & RESPONSIBILITIES  

• Assist in the procurement of general goods and project-related materials;
• Coordinate field requisitioning and ensure timely delivery of stock and supplies to the specific destinations;
• Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection and evaluation process
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. Done by ensuring proper use of stock cards, GRN’s, Waybills and regular analysis of data collected
• Support in planning for all delivery modalities to ensure that supply chain requirements are taken into consideration
• Process documentation for execution of logistics operations (e.g. invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor
• Collect and compile data, produce and/or contribute to report making (e.g. physical inventory and stock movement) and ensure information accuracy in support to informed decision-making
• Liaise with Procurement department and other internal stakeholders to support efficient logistics operations management
• Assist in managing goods and general material stores in accordance with ALIGHT and MoH policies, standards and guidelines
• Assist in keeping track of goods in stock to ensure close monitoring of expiry dates and work to ensure proper disposal procedures are in place and followed when necessary.
• Other appropriate duties as assigned by the supervisor

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

• Minimum A1 in related function area (Warehouse Management, Supply Chain Management, Humanitarian Logistics) required, with additional relevant work experience;
• Bachelor’s degree in related field is an added advantage;
• Minimum 2 years’ experience in operations and logistics, with experience working for a reputable and large humanitarian or development INGO preferred;
• Continuous education and specialized trainings in logistics and supply chain management;
• Skills and knowledge in the design and use of Information Management Systems (IMS);
• Demonstrated experience and technical skills in supply chain management and asset management;
• Knowledge of donor’s procurement policies (US Gov, UN agencies  etc.);
• Experience maintain corporate systems and running queries on ongoing shipments, pipeline information and insurance claims preferred;
• Experience in administering third party service providers’ contracts preferred;
• Experience in compiling contract documentation and contract execution preferred;
• Experience in budget monitoring and reporting preferred;
• Demonstrated advanced communications, presentation and inter-personal skills, including fluency in written and spoken English;
• Fluency in French and Kinyarwanda preferable.

KEY BEHAVIORS & ABILITIES:

• Self-motivated, results-driven and highly motivated individual with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of ALIGHT’s resources;
• Ability to work under pressure and adapt to situations as required due to changes on the ground;
• Highly motivated self-starter who takes direction well, but also works independently;
• Keen eye for detail;
• Capacity to think ahead and highlight areas of risk and concern;
• Excellent interpersonal and communication skills with a strong sense of diplomacy;
• Flexible, motivated, team player;
• Ability to work in a sensitive, multi-cultural context as a respectful team player and manager;
• Demonstrate commitment to ALIGHT’s core values and policies;
• Ability and willingness to travel and work in remote field areas; up to 10%.

Interested and qualified candidates should submit 1page Cover letter, and updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most current employer/supervisor (all in/as one document) – via email only to: [email protected] with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is May 30th 2022 at 16:00hrs. Only shortlisted candidates will be contacted.

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.

Logistics Coordinator at Alight: (Deadline 30 May 2022)

VACANCY – LOGISTICS COORDINATOR

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full time staff, community mobilizers and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven and committed individual to join its team as Logistics Coordinator in one of the field sites (refugee camps) where ALIGHT has active operations.

PRIMARY PURPOSE:

The Logistics Coordinator is in charge of planning, coordination and control for all operations activities of the various projects with a high quality and timely service delivery, and cost-effectiveness. The Logistics Coordinator will maintain Standard Operating Procedures (SOPs) and operational policies to be used in preventing fraud and ensuring full compliance with the ALIGHT and donor rules and regulation. He will also build capacity and technically support the logistic team.

This is a field based position, the Logistic coordinator is expected to reside full time at/near the assigned Sites, and may be called upon to and is expected to be available to support related work over weekends, holidays or such other declared days, depending on business urgency.

KEY RESPONSIBILITIES  

Operations:

• Coordinate and plan operational activities of the site in collaboration with the Site Manager;
• Monitor, manage and support proper maintenance of all ALIGHT facilities (Offices, Guest Houses, Stores, Warehouses, etc.) in the site;
• Effect or establish controls and maintain Standard Operating Procedures (SOPs) and operational policies that prevent or guard against fraud and resource use
• Stay abreast of relevant donor policies, procedures, rules and regulations on operations, and support train ALIGHT program and partner staff in these policies;
• Oversee the management of all communication and ICT services and assets at Site level

Logistics and Supply Chain Management

• Ensure that monthly and quarterly site procurement plans are developed, submitted, and within budget limits and compliant with donor requirements;
• Coordinate regular market assessments to ensure accurate knowledge of local market prices for most common goods and services and maintain a local suppliers database;
• Build and maintain constructive and ethical business relationship with suppliers and private sector operators;
• Prepare monthly status reports on procurement, assets, contractor database and payments;
• Coordinate the packing and shipping of packages to and from the field sites; ensuring that there are adequate systems for tracking and documentation to support the processes;
• Oversee and ensure proper storage and warehousing of ALIGHT stock items and assets and maintain accurate inventory, assets and stock management, system;
• Ensure that the vehicle fleet owned by, lent to, or hired by ALIGHT Site are managed according to ALIGHT and/or donor’s policies and procedures, including efficient fuel consumption, maintenance and repairs, mileage monitoring, and reporting;
• Supervise the work of the Storekeeper, Drivers, Cook/Cleaner and other supply chain staff and operations support staff;
• Oversee and coordinate the work of the guards at the office, guesthouse, and stores and other ALIGHT installations;
• Liaise with Kigali office and coordinate the repair and service needs of all vehicles, generators, pumps and other equipment;
• Perform any other duties assigned by the supervisor, or any other ALIGHT Senior Manager.

QUALIFICATIONS

We’re looking for the following education, technical skills, & knowledge:

• Minimum Bachelor’s degree in Operations Management, Business Administration, Procurement or Logistics, or a closely related field from an accredited university required;
• Minimum 5 years’ direct experience in operations and logistics management with humanitarian or development programs, in a comparable role;
• Professional certifications such as CSCP, CPIM, CLTD preferred and continuous education and specialized; trainings in procurement and logistics management is a plus;
• Skills and knowledge in the design and use of Information Management Systems (IMS);
• Experience in preparing and managing budgets; also work planning and coordination;
• Demonstrated advanced communications, presentation and inter-personal skills, including fluency in written and spoken English;

Key Behaviors & Abilities:

• Ability to adapt to the situations as required due to changes on the ground;
• Ability to manage multiple priorities with minimal supervision;
• Capacity to think ahead and highlight areas of risk and concern;
• Excellent interpersonal skills with a strong sense of diplomacy;
• Ability to work in a sensitive, multi-cultural context as a respectful team player and manager;
• Situational awareness and good judgment in possible security situations.

Interested and qualified candidates should submit 1page Cover letter, and updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most current employer/supervisor (all in/as one document) – via email only to: [email protected] with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is May 30th  2022 at 16:00hrs. Only shortlisted candidates will be contacted.

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.