2 Job Positions at FH Association Rwanda (Food for the Hungry): (Deadline 31 May 2022)

2 Job Positions at FH Association Rwanda (Food for the Hungry): (Deadline 31 May 2022)

Accountant at FH Association Rwanda (Food for the Hungry): (Deadline 31 May 2022)

FH ASSOCIATION RWANDA (Food for the Hungry)

PO BOX 911 Kigali, Rwanda

VACANCY ANNOUNCEMENT  

ACCOUNTANT      

ABOUT FH

FH Association (Food for the Hungry) is an International Christian, Relief and Development organization with a vision “All forms of Poverty ended worldwide” and a mission; “Together we follow God’s call responding to human suffering and graduating communities from extreme poverty”. FH Rwanda operates in Kamonyi, Ruhango, Muhanga, Gatsibo, Nyagatare and Ngororero districts and has recently expanded its interventions in Karongi district. Our Head Office is located at Umuyenzi Plazza, 2nd Floor, Kisimenti – Remera.

We are seeking to hire a qualified, dedicated and experienced Rwandan National for the “Accountant” position based at Kigali Head Office. The job holder reports to the Finance Manager.

PURPOSE OF THE POSITION

As a key Finance business partner, the Accountant is expected to undertake accountancy tasks at Kigali office in consultation and technical support from Finance Manager. He/she will provide support to the Finance Manager in preparation of annual and reforecasting budgets; working with budget holders in understanding and phasing of budgets, monitoring and preparation of donor financial reports.

He/she will represent Finance department in the tender process as member of Tender Committee.

MAIN KEY RESULTS

Accounting and financial services (50%)

1. Perform all payments either cash, checks or payment order for all request of payments received.
2. Management of petty cash, ensure petty cash is paid as per the FH policy and that all transactions (Petty cash) relating to a particular day are recorded in the Journals in a timely manner and replenishment is done when utilization reaches 70%
3. She/he is responsible for filing of all financial records and ensuring that files are labeled in accordance with FH filing policy.
4. Ensure that checks and payment orders have all required support documents before making any payments. Payments vouchers/requests of funds must be signed by Program and HRM respectively their approval limit and checked by Finance Manager or her/his delegate and then approved by Country director or his/her appointees. This has to be done no later than two days (48hours).
5. Accountant is responsible of checks’ delivery and it has to be done in 48hours after all checks are signed.
6. On daily basis, provide a list of all checks/Transfers made (Checks number, supplier’s name and amount), submit it to all signatories and copy Finance Manager. This list will support when they are called for checks/transfer confirmation.
7. Perform cashbook for all bank accounts, which must be prepared at the end of every day, submit it to Financer Manager for her/him to check every day’s bank balances. Ensure that all transactions relating to a particular date are recorded in cashbook. This will help to avoid bounced checks.
8. Advice FM the status of checks and payment orders books to avoid stock out.
9. To pick bank statement, checks books when they are ready for bank accounts when required or requested by the Finance Manager.

10. Ensure that any cash or check received are deposited in the bank promptly and receipts issue

Support the Logistics department in Tender process and stock management (25%)

1.Represent Finance department in the tender process as member of Tender Committee

2.Support the Logistics team in the following:

• Ensure proper filing of tender documents that include contracts, requisitions, tender adverts, tender analysis reports, etc. to ensure timely payment of suppliers;
•  Provide technical guidance in monitoring stock levels and stock management in general.

3.Keep updated the quarterly list of Suppliers and Vendors for Financial statement purposes.

Internal control and adherence to policies (25%)

4.Filing: Ensure that the accounting documents are filed in properly labelled files and have all supporting documents.

5.Paid stamp: Ensure that every set of documents is stamped “PAID” to eliminate the possibility of recycling the documents.

6.Register book/list: Maintain a record of all the documents that are removed from the file in order to avoid loss or misplacement of the same.

7.Audit: Under supervision of Finance Manager, prepare Government and annual audit package for timely submission to the requestors.

8.Audit: Provide to auditors all the documentation that may be required to complete the audit process.

9.Ensure control and security of cash and check books

10.Any other duty from her/his direct supervisor.

JOB REQUIREMENTS

• University degree in Accounting/ Finance or Degree in Business administration with ACCA Part II or CPA qualification.
• Possessing a Professional qualification is an added value
• Minimum 4 years’ experience in a similar position with an International NGO setting, having experience in multi-granted fund portfolio is an added advantage.
• Significant budgeting and reporting experience, understanding of budgeting and forecasting

OTHER ESSENTIAL REQUIREMENTS

• Has a vibrant personal relationship with Jesus Christ
• Commitment to serving the poor with vibrant personal relationship with Christ
• People skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people.
• Ability and willingness to learn and work with a high degree of motivation and adaptability
• Organizational skills and the ability to work effectively in a team
• Flexibility, ability to remain calm under pressure,
• Understanding and sensitivity to cross cultural issues
• Must have good oral and written communication skills in English

Ability to prioritize tasks, meet deadlines and work with different supervision

• Having experience in tender process as member of Tender Committee
• Computer fluency; highly competent using MS Word, Excel, PowerPoint and experience working in complex financial systems like Sun systems, MS Dynamic, Power BI, etc.
• A flair for figures and analysis.
• Experience of working in a fast-paced environment with high levels of change and quick turnaround times, whilst delivering to the highest standards.
• Personal circumstances and commitment to travel to all field office when called upon Commitment to FH values.

HOW TO APPLY 

Interested and qualified candidates should fill in the Job Application Form and attach their cover letter and updated CV/Resume with three professional referees (including email address and day telephone contacts), not later than Tuesday 31st May 2022 @5pm using the following link: http://41.216.97.161/fhrwjobs

Note:

• Only short listed candidates will be contacted
• If any issues are experienced, please contact us separately at [email protected]

FH Safeguarding Policy 

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Done at Kigali on 20th May 2022

CLICK HERE TO APPLY

Area Program Coordinator at FH Association Rwanda (Food for the Hungry): (Deadline 31 May 2022)

FH ASSOCIATION RWANDA (Food for the Hungry)

PO BOX 911 Kigali, Rwanda

VACANCY ANNOUNCEMENT  

AREA PROGRAM COORDINATOR     

ABOUT FH

FH Association (Food for the Hungry) is an International Christian, Relief and Development organization with a vision “All forms of Poverty ended worldwide” and a mission; “Together we follow God’s call responding to human suffering and graduating communities from extreme poverty”. FH Rwanda operates in Kamonyi, Ruhango, Muhanga, Gatsibo, Nyagatare and Ngororero districts and has recently expanded its interventions in Karongi district. Our Head Office is located at Umuyenzi Plazza, 2nd Floor, Kisimenti – Remera.

We are seeking to hire a qualified, dedicated and experienced Rwandan National for the “Area Program Coordinator” position to lead our Program interventions in at the Sector level.  The position holder shall be based in Karongi district.  The job holder will report to the Program Director.

PURPOSE OF THE POSITION

The Area Program Coordinator has the responsibility for managing program planning and implementation, management of personnel and finances within the Area program, ensuring the integration of all sectors and the transformational development of churches, leaders and families. The Area Program Coordinator is part of a management structure that represents the program to the local government structure and community structures and is expected to ensure that Food for the Hungry Rwanda increasingly achieves community transformation through quality assurance in project implementation and applying the organization Values, Mission and Vision as well as coordination of efforts at Area Program level.

MAIN KEY RESULTS

Program Planning and Management (40%)

1. Take lead in conducting situation needs assessments in the Area program and designs appropriate intervention plans in line with the country strategic plans
2. Contribute to the process of fund raising based on identified area program needs in collaboration with the Program Director and other relevant stakeholders.
3. In collaboration with the Program Director, takes lead the yearly, quarterly and monthly planning process for all projects in the area program
4. Lead the day to day implementation process and ensure upward reporting of discrepancies, challenges and critical issues observed in the area program area.
5. Promote collaborative working relationships between departments and projects to ensure maximum synergy within the area program for maximum impact, influence and Scale up of the program
6. Plan and conduct regular visits in the different project areas to assess the implementation of activities

 Documentation, Reporting and M&E (20%)

1. In close liaison with the program teams and operations/Support teams, ensure that periodic progress reports (quarterly, bi-annual and annual) for different projects in the area program are prepared and submitted within agreed reporting timelines and in accordance with the established donor and organizational formats
2. In close collaboration with M&E Coordinator or M&E assigned lead and other program staff, ensure that M&E processes are undertaken and feedback is continuously incorporated into program implementation for improved program quality
3. Ensure proper filing and record keeping of documentation for program activities
4. Conduct monthly program staff meeting geared towards information sharing, for better integration and smooth program implementation within the area program area

Financial and Human Resource Management (30%)

1. Develop budgets and budget revisions that are in tandem with program activities and ensure that the monthly budget utilization is as per planned activities
2. Ensure/oversee the preparation of periodic cash flow projections and manage the quarterly cash requests based on planned and approved activities and within the financial management procedures
3. Ensure monthly financial reports are prepared and submitted and are in compliance with donor and FH finance guidelines
4. Collaboratively work with the finance department to ensure smooth monitoring of project budget.
5. Lead and manage staff ensuring clarity over area program plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events.
6. Provide management support to direct reports in their supervision of others, and their implementation of objectives, work plans and budgets.
7. Contribute to developing and modeling a team culture characterized by a shared vision, commitment and mutual accountability that reflects FH’s desired

Representation (10%)

1. Represent FH Rwanda at the relevant government authorities at area program level, helping to ensure constructive working relationships are maintained to allow expansion and growth of FH’s transformation development within the area program/program area
2.  Represent FH to other NGOs, and visitors ensuring coordination and attendance at relevant interagency technical, and security coordination networks as necessary at the area program level
3. Act as the voice of influence (advocacy related to development initiatives) to the different relevant authorities, stakeholders on various issues that are of interest to FH at area program level.

JOB REQUIREMENTS

• A University degree in Development studies, Social Work, Agriculture or related studies. Child development related qualification is preferable
• Minimum of Five years related experiences in strategic planning and program and project management experience in a humanitarian/development environment.
• Having experience in a similar position with an International NGO is an added advantage.
• Valid driving license Class A is a MUST 

OTHER ESSENTIAL REQUIREMENTS

• Has a vibrant personal relationship with Jesus Christ
• Knowledge and experience working in project management and coordination
• Flexibility to work under pressure and meet strict deadlines
• Possess analytical and problem solving skills, risk management skills as well as decision- making skills
• Commitment to accountability to beneficiaries and transparency, showing dignity and respect, and demonstrating listening and understanding
• Ability to travel to project sites under rugged conditions at times up to 60% a year)
• Willingness to live and work in a stressful environment with security challenges.
• Excellent written and verbal communication skills
• Strong people management skills
• Proven budget management experience coupled with experience in implementing and working in accordance with corporate structures, policies and practices.
• Extensive knowledge of project design and implementation,
• Experience in proposal-writing, budgeting and financial management.
• Demonstrated experience with participatory approaches to development, including capacity building of local institutions

HOW TO APPLY 

Interested and qualified candidates should fill in the Job Application Form and attach their cover letter and updated CV/Resume with three professional referees (including email address and day telephone contacts), not later than Tuesday 31st May 2022 @5pm using the following link: http://41.216.97.161/fhrwjobs

Note:

• Only short listed candidates will be contacted
• If any issues are experienced, please contact us separately at [email protected]

FH Safeguarding Policy 

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Done at Kigali on 20th May 2022

CLICK HERE TO READ MORE AND APPLY