School Operations and Logistics Lead at The Pharo Foundation Rwanda Ltd: (Deadline 29 July 2022)
School Operations and Logistics Lead, Pharo School – Kigali, Rwanda
Organization Overview
The Pharo Foundation (the ‘’Foundation”) is a privately funded entrepreneurial organization that runs philanthropic programmes as well as a for-profit arm, Pharo Ventures. The vision of the Foundation is an economically vibrant and inclusive Africa. The mission is to achieve this vision by investing in Africa’s human and physical capital, with a strong focus on job creation.
Established in 2011 as a UK-based non-profit, the Foundation has since made a strategic shift to design and implement its own programmes to ensure greater community engagement, better results, and increased accountability. The Foundation has carried out numerous projects in Eastern Africa, focusing on Ethiopia and Somaliland, and is now expanding operations in Rwanda and Kenya. The key strategic pillars for the philanthropic side of the Foundation are Education, Health, Water, and Agriculture.
Aligned with the Foundation’s overall strategy, in Rwanda, the Foundation plans to focus on all four of its strategic pillars: Education, Health, Agriculture, and Water. Within the education sector, the primary focus will be to:
- Run its K-12 schools (Kindergarten up to S6) with a focus on quality 21st-century learning;
- Collaborate with the government to implement key government priorities in education; and
- Promote TVET education.
About the School
The anticipated Pharo School will be located in one of the most vibrant metropolitan areas in Kigali City. We anticipate attracting a substantial number of students from communities around the school and some other areas of Kigali City. This will be the first in tens of schools that The Pharo Foundation Rwanda is planning to launch in and around the Kigali area.
Position Summary
In anticipation of the launch of the first-ever Pharo School in Rwanda, the Foundation is seeking to recruit a proven School Operations and Logistics Lead to manage the operations and logistics of the school.
The School Operations and Logistics Lead will plan, manage, and coordinate all logistical aspects of the school. The ultimate goal for this role is to ensure that the school provides an environment that offers an opportunity to our students, educators, and everyone in our school community to thrive and achieve their maximum potential.
Role: School Operations and Logistics Lead
Reporting to: Principal
Functional Relationships: Finance and Administration Manager (Rwanda)
External Relationships: Contractors, suppliers, service providers, and consultants
Direct Reports: School Operations and Logistics Team
Key Duties and Responsibilities
Operations and Logistics
- Manage suppliers to ensure that supplies are received on time and in agreed quantities and quality and oversee the receipt of goods purchased.
- Manage school systems and services, including but not limited to IT, cafeteria, school bus system, and transportation.
- Prepare requisitions for procuring materials, books, equipment, and services.
- Assist staff as needed, ensuring that proper procedures are adhered to.
Maintenance of School Facilities
- Develop and implement a five-year preventative maintenance program for the school, including planning for minor works during school holidays or other agreed periods.
- Ensure that the school premises are well maintained and cared for to facilitate smooth learning and teaching.
- Ensure regular maintenance, repair, refurbishment, and good presentation of school buildings through appropriate management, coordination, and delegation of duties.
- Organize, prioritize, and supervise construction and maintenance work in the school to maintain a safe, clean and tidy environment.
- Monitor and review the supply of all services (gas, electricity, water) and secure competitive prices from utility providers.
- Liaise with the school leadership teams to identify maintenance and facilities upkeep needs.
Health, Safety, and Compliance
- Contribute to the school’s security planning, advising on the use of CCTV cameras, automated entry points, etc.
- Manage health and safety teams in school and oversee health and safety training requirements and the process of risk management within the health and safety teams.
- Conduct the school’s internal health and safety report and alert the school leadership team of deficiencies.
- Ensure that the school complies with all health and safety legislation as it relates to buildings and premises, including but not limited to asbestos management (if applicable), PAT (portable appliance testing), COSHH (Control of Substances Hazardous to Health), and COVID-19 regulations.
- Ensure compliance with fire safety regulations related to buildings and premises, contribute to developing policy and procedure and, in consultation with the school leadership teams, implement and monitor actions required under the school’s external fire risk assessment.
- Arrange periodic fire marshal/drill training for school staff and students and undertake fire awareness induction for new staff.
Skills, Qualifications, and Behavioural Competencies
- A minimum of 3 years of experience in a similar role. Demonstrable experience in handling school operations and logistics will be an added advantage.
- Bachelor’s degree in Business Administration, Logistics, Supply Chain, or any relevant field. Agile, can communicate in English and has professional IT Skills.
Application Procedure
Review of applications will begin as soon as they are received, and only complete applications will be reviewed. If an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested and suitably qualified candidates to apply at the earliest possible time. Due to the high volume of applications, we regret that we will only be able to contact shortlisted candidates.
Please send the information listed below, as a single PDF file, to the following email address: [email protected] with the subject line “SCHOOL OPERATIONS AND LOGISTICS LEAD_RWA.”
- A detailed CV and cover letter. State in your cover letter where you heard about this position, e.g., through the website, jobs board, etc.
- An essay of no more than 1,000 words outlining:
- Your operations and logistics experience and why you think you are the most qualified candidate for the role.
- Your plan and experience in providing the school community with a seamless learning environment. Kindly give examples from your experience, if any.
- A one-page list of five references with current addresses, phone numbers, and email contacts.
- Make sure to submit your application before July 29, 2022, at 5.00 PM CAT.
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