Head of Procurement and Logistics Unit at GIZ Rwanda: (Deadline 1 August 2022)

Head of Procurement and Logistics Unit at GIZ Rwanda: (Deadline 1 August 2022)

Vacancy Announcement

Head of Procurement and Logistics Unit for GIZ Rwanda Country Office (CO)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the following areas: Training and Sustainable Growth for Decent Jobs; Peaceful and Inclusive Societies; Responsibility for our Planet – Climate and Energy; Digitalization and Digital Economy; Regional Programs, Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

GIZ Offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market.

GIZ Office Rwanda is searching a candidate for the position of Head of Procurement and Logistics Unit. The position will be based in the GIZ Rwanda Country Office at Kigali.

Location: Kigali

Fixed Term: Two years (renewable upon review)

Position: One (1)

The Head of Procurement and Logistics will perform the following responsibilities and tasks:

Responsibilities:

The Head of procurement & logistics will be responsible for:

• Ensuring effective and efficient operation and service delivery of the procurement and logistics unit in compliance with GIZ’s Process and Rules (P+R) and according to service level agreements
• Responsible for the achievement of the annual targets of the unit
• Organizing and managing processes and human resource allocation within the unit and for the effective cooperation with projects
• Responsible for the annual procurement planning and monitoring together with projects and clusters
• Contributing actively to the continuous development of efficient and high-quality processes and standards for procurement
• Effectively leading the procurement team according to GIZ leadership principles and is responsible for human resource development within the unit
• Dealing efficiently with queries about issues in Procurement and Logistics Unit

Tasks

The Head of procurement & logistics will perform the following tasks:

Dialogue with Director of Finance and Administration

• Advises the superior (Director of Finance and Administration) on questions relating to procurement and logistics.
• Shares recommendations before processing a decision inside or outside GIZ.
• Provides a roadmap of priority measures within the Unit.

Management and Leadership Responsibility 

• Responsible for the business areas, orders and measures assigned within the unit and for managing all staff reporting to him/her.
• Manages staff in accordance with management principles and guidelines of GIZ to promote a sense of corporate identity, enable employees to carry out tasks independently and create scope for creativity and innovation
• Responsible for recruiting, selecting, grading, planning the assignment of and professional development of staff members who report to him/her
• Responsible for monitoring, managing staff and ensuring that they provide cost-effective and timely services
• Carries out the annual staff assessment and development talk for staff members who report to him/her
• Explains to his/her team the global goal of GIZ Rwanda and how to achieve it together.

• Motivates and harmonises the team

Content Related Tasks

• Advises project heads regarding procurement issues
• Ensures internal and external networking between different teams
• Thinks and acts outside the boundaries of the immediate team
• Designs group and working procedures in line with objectives, requirements, and the client’s needs
• Further develops themes and instruments for effective service delivery and operations in his/her working area and incorporates these into the overall context
• Makes available expertise in the context of knowledge management and advises external parties on issues from the manager’s area of responsibility
• Networks with other units/other similar organisations and considers management goals and requirements in providing services
• Formulates solutions for complex issues and fundamental issues relating to the unit
• Defines, communicates, keeps & respects the separation of role and responsibilities among the team members
• Maintains the professional relationship between CO and projects as well as within the team member
• Ensures all requests (construction contracts, service contracts, grant agreements, local subsidies or goods purchasing) from programs and projects are processed in time
• Reviews all contracts and purchase orders (process & content) before forwarding to signature.
• Prepares and disseminates a summary of new regulations from P+R to all colleagues from projects.
• Facilitates handover of project cars/project equipment
• Manages annual procurement planning and monitoring together with projects and clusters

Other duties/additional tasks

• Performs other duties and tasks at the request of management

Required qualifications, competences, and experience

Qualifications

• Master’s degree in law, Procurement & Logistics, economics, or similar area.

Professional experience

• At least 5 years’ professional experience in a comparable position with management experience
• Managed different tasks under high pressure of time and standards
• Adaptability with changes based on technology innovations

Other knowledge, additional competences

• Finely tuned organisational skills and ability to work on one’s own initiative at the conceptional level
• Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Very good knowledge of the European language widely used in the country, added advantage having knowledge of German and French languages
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 1st August 2022 at 4:00 PM, by e-mail to [email protected]. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account, when considering your application. 

Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ Office Rwanda reserves all rights!